Job summary
Medical Staffing eRostering/Rota Co ordinator -Band 5
As a Medical Staffing eRostering / Rota Co-ordinator you will be responsible for supporting the Operational teams to provide a comprehensive, high quality and effective service in the delivery of junior doctor rota co-ordination ensuring minimum staffing is maintained at all times. You will also be responsible for securing and booking bank and agency doctors at the appropriate rates.
The post holder will support clinical team roll-outs, successfully implementing the full functionality of the eRostering system including self-service, roster creation, roster administration, roster analysis/ approval, time and attendance, management dashboards, bank module and validating rosters for payroll.
Educated to degree level or equivalent experience, knowledge of Rostering platforms providing an eRostering Service and Roster building experience is essential. Excellent interpersonal and communication skills, ability to work under pressure and work to project timescales is a must.
Main duties of the job
The key responsibilities of this role will include carrying out any tasks relating to the resourcing of Medical Staff for a designated specialty, ensuring an efficient process is followed to run an effective Medical Service 24/7, and minimise spend on locums whilst ensuring safe staffing..
The post holder will provide an efficient and high quality rostering data administration service supporting the use and maintenance of electronic rostering throughout the trust including integration with the temporary staffing system.
To deliver staff training and act as first level contact for enquiries from end-users.
About us
We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduced telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes. Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, Craven College and Leeds City College to ensure we inspire the workforce of the future.
We want to attract staff who embrace our 'Right Care' behaviours of compassion, a commitment to quality of care and working together for patients - we want to make these part of our DNA.
Job description
Job responsibilities
For further information and full details of the role please see attached the job description and person specification.
Job description
Job responsibilities
For further information and full details of the role please see attached the job description and person specification.
Person Specification
Qualifications/Experience
Essential
- Degree level education (IT, analytics, HR or equivalent experience)
- Experience of managing rota's
- Experience of implementing eRostering, or working with eRostering platforms providing an e-rostering service.
- Roster building experience
Desirable
- Experience of working in different parts of the healthcare system
- Training qualification/ experience
- Experience of other workforce systems such as ESR and payroll.
- Knowledge of WTD
- Change management training/ experience
Skills
Essential
- Excellent interpersonal and communication skills
- Ability to learn new software systems
- Ability to support all levels of staff before, during and after an IT implementation
- Ability to investigate, analyse and diagnose complex information and information system issues
- Ability to work to project timescales
- Work to a high standard of data quality
- Work with low levels of supervision and high levels of initiative
- Ability to interpret complex information.
- Conversant in IT software systems e.g. Microsoft Office including excel, word, and PowerPoint.
- System configuration
Desirable
- Experience of medical rota co-ordination
- Experience of working with clinical staff /doctors
- Proven use of databases for data collation, retention and extraction
- Good understanding of NHS information requirements
- Familiarity with hospital systems and data collection processes
Person Specification
Qualifications/Experience
Essential
- Degree level education (IT, analytics, HR or equivalent experience)
- Experience of managing rota's
- Experience of implementing eRostering, or working with eRostering platforms providing an e-rostering service.
- Roster building experience
Desirable
- Experience of working in different parts of the healthcare system
- Training qualification/ experience
- Experience of other workforce systems such as ESR and payroll.
- Knowledge of WTD
- Change management training/ experience
Skills
Essential
- Excellent interpersonal and communication skills
- Ability to learn new software systems
- Ability to support all levels of staff before, during and after an IT implementation
- Ability to investigate, analyse and diagnose complex information and information system issues
- Ability to work to project timescales
- Work to a high standard of data quality
- Work with low levels of supervision and high levels of initiative
- Ability to interpret complex information.
- Conversant in IT software systems e.g. Microsoft Office including excel, word, and PowerPoint.
- System configuration
Desirable
- Experience of medical rota co-ordination
- Experience of working with clinical staff /doctors
- Proven use of databases for data collation, retention and extraction
- Good understanding of NHS information requirements
- Familiarity with hospital systems and data collection processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
