Airedale NHS Foundation Trust

EPR Project Support Officer

This job is now closed

Job summary

There has never been a better time to join us as we embark on the next exciting phase of digital development with the introduction of a new electronic patient record (EPR). For the Trust, our EPR is much more than a digital version of written notes. It will bring about a transformation to the way we provide care to patients and we're looking for energetic, forward-thinkers to join the team.

The Trust is already acknowledged as a pioneer in the delivery of digital healthcare, with its award-winning digital care hub delivering care round-the-clock care homes, prisons and people in their own homes.

We are seeking to appoint three EPR Project Support Officers.

You will be required to support the project managers and teams in the delivery of the EPR programme. You will provide project management office and administration support to the EPR programme team and workstreams.

You will have good communication skills and be able to develop good working relationships with the EPR team, the supplier, senior Trust staff and other key stakeholders.

To be successful you will need to have knowledge and experience of administrative processes and establishing and maintaining accurate records.

For further details / informal visits contact: Name: Majid Ali, EPR Programme Manager at majid.ali5@nhs.net or at 07976238412

For more information on the EPR programme please visit: https://epr.airedale-trust.nhs.uk

Main duties of the job

Undertake duties as directed by the Project Managers and Programme Manager to support the delivery and implementation of the EPR Programme. This may include leading self-contained pieces of work under the guidance of a project manager.

Assist project managers in the design, establishment and maintenance of project controls and standards.

Assist in the production of routine and ad-hoc project progress reports.

Support the team in the management and updates of project plans, risk and issue logs, communication and engagement plans and other project related documentation.

Provide general support to a wide variety of projects in line with project management and change management methodology, where required.

Prepare project documentation and communicate with the Project Managers and key stakeholders in a variety of formats.

Organise and coordinate project meetings, including creating agendas and taking minutes.

Arrange and plan events, managing all event administration, documentation, attendees etc.

Communicate effectively with all involved in projects and the overarching programme including senior managers, executive director and clinicians demonstrating a supportive, collaborative and professional approach.

Support the other Trust Teams with detailed implementation plans and training of systems functionality or processes.

Deliver support in new ways of working, using communication methods that reflect the nature and scale of change.

About us

The Trust is committed to allowing our colleagues to work flexibly in when, how and where you work where we are able. We can support agile working for some of our roles, where you can work a combination of on site and remotely, and if successful you should talk to your manager about your individual arrangements. There would be an expectation for colleagues to return to their base of work, where required.We would also welcome applications from those wishing to work on a job share or part time basis,for example where this supports you to continue to work in your current role.

We want to attract staff who embrace our values of compassion, a commitment to quality of care and working together for patients: we want to make these part of our DNA.

Date posted

01 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum

Contract

Fixed term

Duration

14 months

Working pattern

Full-time

Reference number

423-5132517-A

Job locations

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Job description

Job responsibilities

For further information and full details of the job role please see the attached job description and person specification.

Job description

Job responsibilities

For further information and full details of the job role please see the attached job description and person specification.

Person Specification

Qualifications

Essential

GCSE or equivalent in Maths and English
Evidence of recent and on-going learning and development

Desirable

Degree or equivalent gained by experience and training
Diploma or equivalent
Qualifications in, or demonstrable understanding of, PRINCE2 or other project methodology

Experience and Knowledge

Essential

Knowledge and experience of administrative processes
Previous experience of working in an administrative role
Excellent working knowledge and experience of Microsoft Office and Windows systems
Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint
Experience of establishing and maintaining accurate records
Experience of meeting preparation and minute taking
Experience of gathering intelligence/information from a variety of sources

Desirable

Experience of working in a structured programme and/or project environment
Experience of working within an Acute Trust and working clinical and administrative staff
Experienced in large scale transformational change
Experience of training new processes or procedures to front-line staff
Experience of report writing

Skills

Essential

Competent in administrative practices
Can demonstrate good organisational and time management skills
Ability to prioritise and deliver on time against a background of changing demands

Desirable

Confident in dealings with directors, managers and clinical and administrative staff of all levels
Ability to analyse complex data and communicate findings either by presentation or written report
Ability to lead and facilitate meetings
Ability to work creatively and share innovative ideas

Person Specification

Qualifications

Essential

GCSE or equivalent in Maths and English
Evidence of recent and on-going learning and development

Desirable

Degree or equivalent gained by experience and training
Diploma or equivalent
Qualifications in, or demonstrable understanding of, PRINCE2 or other project methodology

Experience and Knowledge

Essential

Knowledge and experience of administrative processes
Previous experience of working in an administrative role
Excellent working knowledge and experience of Microsoft Office and Windows systems
Excellent IT skills including MS Office products Word, Excel, Project & PowerPoint
Experience of establishing and maintaining accurate records
Experience of meeting preparation and minute taking
Experience of gathering intelligence/information from a variety of sources

Desirable

Experience of working in a structured programme and/or project environment
Experience of working within an Acute Trust and working clinical and administrative staff
Experienced in large scale transformational change
Experience of training new processes or procedures to front-line staff
Experience of report writing

Skills

Essential

Competent in administrative practices
Can demonstrate good organisational and time management skills
Ability to prioritise and deliver on time against a background of changing demands

Desirable

Confident in dealings with directors, managers and clinical and administrative staff of all levels
Ability to analyse complex data and communicate findings either by presentation or written report
Ability to lead and facilitate meetings
Ability to work creatively and share innovative ideas

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)

Employer details

Employer name

Airedale NHS Foundation Trust

Address

Airedale General Hospital

Skipton Road

Steeton

BD20 6TD

Employer's website

https://www.airedale-trust.nhs.uk (Opens in a new tab)