Job summary
The post holder will be expected to provide high quality leadership and management in directing, sustaining and developing the Administration Services & the associated teams for Theatre/Anaesthetic/Ward 20.
The post holder will have the responsibility for the provision of an efficient, effective and high quality administrative and clerical/reception/single point of access service to support clinical teams and service users/patients within a speciality-based team.
Main duties of the job
The Administration Service & team is an efficient and high-quality service that is supportive of patients, medical and nursing staff and Multi-Disciplinary stakeholders who are responsible for the provision of surgical and critical care. The activities and responsibilities for the Speciality Administration Manager will be, and not exhaustive to:
- Manage and develop the administration activities for ward 20, Dales Suite, Theatres & Anaesthetics.
- Manage accurate records within patient administration system (S1), Theatreman & its subgroup Web-client, as well as coordinate delegated booking and updating for appointments of specialty clinics on ward 20 & Dales Suite/Procedure Suite.
- Coordinate, monitor, input and analyse data within a given time frame for various national & local audits, directorate meetings.
- Ensure administrative workflow efficiencies.
- Lead and motivate the team members within an admin team environment to deliver administrative support to a range of speciality based clinical services.
- Manage team's performance and deliver activity within agreed standard operating procedure and to defined quality standards.
- Develop and implement standardised approaches to administrative work within the areas of responsibility.
- Collection, recording and monitoring of data quality standards.
- First point of contact for new anaesthetic medical staff.
About us
We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduce telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes.
Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, craven college and Leeds city colleague to endure we inspire the workforce of the future.
We want to attract staff who embrace a 'Right Care' behaviours of compassion, commitment to quality of are and working together for patients - we want to make these part of our DNA.
Job description
Job responsibilities
For further and full details of the role please see the attached job description and person specification.
Job description
Job responsibilities
For further and full details of the role please see the attached job description and person specification.
Person Specification
Qualifications
Essential
- Good general level of education (to GCSE level or equivalent to include Maths and English grade C of above)
- Experience and Knowledge of working with various Microsoft packages.
- ECDL Qualification or equivalent.
- Qualification (Level 3) or equivalent
- Business Admin Level 4 or equivalent
- Degree level qualification in business administration or similar or equivalent knowledge and experience
Desirable
- Project management qualification
- Quality improvement qualification
Experience
Essential
- Experience of staff supervision and managing workloads.
- Providing administrative or secretarial support. Experience of general office duties.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes
- Appraisal/Practice Development Reviews.
Desirable
- Use of SystmOne (S1)
- Use of Theatreman
- Use of Rota systems
- Use of Rota systems
Person Specification
Qualifications
Essential
- Good general level of education (to GCSE level or equivalent to include Maths and English grade C of above)
- Experience and Knowledge of working with various Microsoft packages.
- ECDL Qualification or equivalent.
- Qualification (Level 3) or equivalent
- Business Admin Level 4 or equivalent
- Degree level qualification in business administration or similar or equivalent knowledge and experience
Desirable
- Project management qualification
- Quality improvement qualification
Experience
Essential
- Experience of staff supervision and managing workloads.
- Providing administrative or secretarial support. Experience of general office duties.
- Experience of organising competing demands and workloads.
- Experience of setting up and maintaining administrative systems and processes
- Appraisal/Practice Development Reviews.
Desirable
- Use of SystmOne (S1)
- Use of Theatreman
- Use of Rota systems
- Use of Rota systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
