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Harrogate and District NHS Foundation Trust

e-Rostering Administrator

The closing date is 09 April 2026

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Job summary

An exciting opportunity has arisen for an e-Rostering Administrator to join the multi-disciplinary e-Rostering Support Team at Harrogate and District NHS Foundation Trust (HDFT).

We are a small friendly team committed to delivering the maximum benefits to the Trust from our e-Rostering system.

The successful candidate will have good levels of IT literacy with recent experience of using information systems, ideally with e-Rostering modules. Experience of the Allocate Optima e-Rostering system is an advantage

The post holder will be a key member of the e Rostering team Helpdesk and will facilitate the delivery by supporting all associated administration processes. The post holder will provide administration and helpdesk support required for the electronic rostering system.

Main duties of the job

The post holder is responsible for front-line support for e-Rostering system users, maintaining accurate records of and organising training, day-to-day management of the e-Rostering Systems Portal and incoming phone calls, producing scheduled and ad-hoc reports and dashboards, assisting with rollout activities and maintenance of the Team electronic filing system ensuring accurate data is entered into the system.

In return, you can expect full training as required, excellent support, and commitment to support you in your ongoing professional development. The role is located onsite with the service desk

About us

At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

  • An inclusive and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
  • Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
  • Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
  • Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Details

Date posted

25 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

421-CORP-3737C

Job locations

Harrogate District Hospital

Lancaster Park Road

Harrogate, HG2 7SX

HG2 7SX


Job description

Job responsibilities

Please see the attached Job Description and Person Specification. If you have any questions, please contact John Snelson on john.snelson@nhs.net or 01423 554429

Job description

Job responsibilities

Please see the attached Job Description and Person Specification. If you have any questions, please contact John Snelson on john.snelson@nhs.net or 01423 554429

Person Specification

Qualifications

Essential

  • GCSE or equivalent in Maths and English - Grade C or above
  • NVQ level 3 Administration or equivalent level of experience.

Skills

Essential

  • Good planning & organisational skills
  • Attention for detail
  • Ability to prioritise and work to deadlines

Desirable

  • Knowledge of Agenda for Change Terms and Conditions
  • Understanding of the Working Time Regulations 1998

Experience

Essential

  • Previous experience working with Excel & generating graphs from data

Desirable

  • Knowledge of Allocate Optima or ESR.
  • Previous experience of data entry and population of relevant software

Experience

Desirable

  • System administration experience
  • Knowledge of Optima or ESR
Person Specification

Qualifications

Essential

  • GCSE or equivalent in Maths and English - Grade C or above
  • NVQ level 3 Administration or equivalent level of experience.

Skills

Essential

  • Good planning & organisational skills
  • Attention for detail
  • Ability to prioritise and work to deadlines

Desirable

  • Knowledge of Agenda for Change Terms and Conditions
  • Understanding of the Working Time Regulations 1998

Experience

Essential

  • Previous experience working with Excel & generating graphs from data

Desirable

  • Knowledge of Allocate Optima or ESR.
  • Previous experience of data entry and population of relevant software

Experience

Desirable

  • System administration experience
  • Knowledge of Optima or ESR

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate, HG2 7SX

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate, HG2 7SX

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

e-Rostering Team Lead

John Snelson

john.snelson@nhs.net

01423554429

Details

Date posted

25 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

421-CORP-3737C

Job locations

Harrogate District Hospital

Lancaster Park Road

Harrogate, HG2 7SX

HG2 7SX


Supporting documents

Privacy notice

Harrogate and District NHS Foundation Trust's privacy notice (opens in a new tab)