Admissions Office Administrator
The closing date is 12 November 2025
Job summary
The post holder will assist in ensuring that the effective and efficient co-ordination of elective waiting list admissions is undertaken, maintaining a high quality service to all users. This will involve validation of waiting lists and liaison with others to maintain efficient waiting times. The post holder would require a flexible and proactive approach to the role.
Main duties of the job
Effectively uses the Patient Administration System to record dates for Admission and inform patients' relevant details.
To validate waiting lists and work with the Elective Access co-ordinator to ensure that waiting lists are appropriately managed and booked within their expected date to be seen
Monitor and action patient pathway targets i.e 18 week RTT, diagnostic and cancer targets. Implement the Trust Access Policy
Maintain excellent communication with Consultants and Secretaries regarding waiting list/booking and capacity issues to ensure optimum use of resources
Add patients to the Bluespier system and ensure this is reviewed and kept up to date.
Actively seek to replace patients when cancelled to ensure full utilisation of theatre lists
Receives patients and input on the Patient Administration System booked/planned admissions sent directly from outpatient clinics
Assist the Team leader and elective access Co-ordinator in ensuring any changes which would enhance service provision are undertaken.
Clinic creation, enabling & adding clinic appointment slots using outpatient diary management
Deals with admission cancellations sensitively, giving reasons to the patient for cancellation
About us
At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
- An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
- Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
- Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
- Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
Details
Date posted
29 October 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year per annum (pro rata)
Contract
Permanent
Working pattern
Full-time
Reference number
421-PSC-3428R
Job locations
HDFT
LANCASTER PARK ROAD
Harrogate
HG2 7SX
Employer details
Employer name
Harrogate and District NHS Foundation Trust
Address
HDFT
LANCASTER PARK ROAD
Harrogate
HG2 7SX
Employer's website
https://www.hdft.nhs.uk/ (Opens in a new tab)
Employer contact details
For questions about the job, contact:
Supporting documents
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