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Harrogate and District NHS Foundation Trust

Medical Secretary - Medical Specialties

The closing date is 15 September 2025

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Job summary

The role of Medical Secretary provides support to providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.

You will be required to;

maintain a high standard of secretarial service to meet the needs of the clinical team

ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.

Respond to queries from patients, GPs and other medical teams regarding patient care.

Observe and work within the Trust's Confidentiality Policy at all times.

Main duties of the job

  • Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
  • Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
  • Assist the Senior Medical Secretary with arranging and servicing meetings as required.
  • Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
  • Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
  • Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
  • Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to speciality.

About us

At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusi.ve and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.

Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards

Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.

Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Details

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

421-LTUCC-3281R

Job locations

Harrogate District Hospital

Harrogate

HG2 7SX


Job description

Job responsibilities

Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary.

For further information, please see attached job description or reach out to trudyphillips@nhs.net for further details or to arrange an informal visit.

Job description

Job responsibilities

Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary.

For further information, please see attached job description or reach out to trudyphillips@nhs.net for further details or to arrange an informal visit.

Person Specification

Experience

Essential

  • 5 GCSE's or equivalent including English, at Grade C or above
  • Minimum of 1 year typing and secretarial experience
  • Audio typing
  • Knowledge of Microsoft Office packages e.g. Word, PowerPoint, Excel and other IT skills acquired through training and practical experience including internet/web skills

Desirable

  • Association of Medical Secretaries Diploma or equivalent
  • NHS Experience
  • NVQ 2 Business Admin
Person Specification

Experience

Essential

  • 5 GCSE's or equivalent including English, at Grade C or above
  • Minimum of 1 year typing and secretarial experience
  • Audio typing
  • Knowledge of Microsoft Office packages e.g. Word, PowerPoint, Excel and other IT skills acquired through training and practical experience including internet/web skills

Desirable

  • Association of Medical Secretaries Diploma or equivalent
  • NHS Experience
  • NVQ 2 Business Admin

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Harrogate

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Harrogate

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Lead Medical Secretary to LTUCC teams

Trudy Philips

trudyphillips@nhs.net

01423553038

Details

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

421-LTUCC-3281R

Job locations

Harrogate District Hospital

Harrogate

HG2 7SX


Supporting documents

Privacy notice

Harrogate and District NHS Foundation Trust's privacy notice (opens in a new tab)