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Harrogate and District NHS Foundation Trust

Cardio-Respiratory Administrative Assistant

The closing date is 30 July 2025

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Job summary

Provide assistance and administration service to the Physiologists, ATO's, nurses and Consultants. Using own initiative, managing, prioritising, planning and organising own time, using knowledge, skills and experience. Accurately co-ordinating medical information to expedite the continuing care of patients. Coding of all investigations carried out to ensure income is maintained,

The post holder is required to exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times without immediate access to line supervision. In addition, the post holder is responsible for managing, maintaining and administering various data sources, which may include waiting lists, clinic lists, patient target lists and coding.

Main duties of the job

o Coding to maintain income.o Manage multiple tasks, a number of which are non-routine, ensuring that timeframes met.o Prioritise and organise own workload; making decisions and initiating action where necessary, ensuring the smooth running of the department/team through shared knowledge and cover. o Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out. o Using own initiative ensure that results which require immediate action are presented to the Consultant or other senior member of the Medical Team\Multi-Disciplinary Team (MDT) in a timely manner and clinical responses are completed. o Using the in-house patient data tracking system ensure that all patient case notes passing through the department are booked in and out appropriately. o Monitor and manage, as appropriate, outpatient clinic and operating lists to ensure they are booked and adjusted maintaining correct Doctor\Patient ratio liaising with the Management Team as appropriate. This should be done by analysing Medical Staff Rotas, the Consultants diaries and the clinical priorities of patients. o Booking and managing outpatient clinics and/or cath lab lists, booked/planned admissions applicable to speciality, liaising with the Admissions Office ensuring efficient utilisation of theatre time/bed capacity. Being responsive to changing circumstances.

About us

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East.

At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality. If you're looking for an interesting and rewarding career in the NHS, where you can make a real difference to patients' lives, HDFT could be the place for you!

We offer colleagues:

  • A supportive culture so colleagues can bring their whole selves to work.
  • Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
  • Employee Support and wellbeing - we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note:

  • Due to high levels of interest, posts may close early if we reach a sufficient number of applications
  • Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application.
  • Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles.
  • All job offers are subject to satisfactory pre-employment checks.

Details

Date posted

16 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

421-LTUCC-3163S

Job locations

Cardio-respiratory, Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX


Job description

Job responsibilities

PROVISION OF PERSONAL ASSISTANT (PA) ROLE

  • Provide administrative support to the Service leads, Physiologist, ATOs and Consultant in a co-ordinating role for the clinical team, dealing with internal/external queries, drafting replies, taking and acting upon messages.
  • Sort, distribute and prioritise incoming correspondence, using judgement and experience to decide on appropriate action.
  • Attend outpatient clinics, ward rounds as necessary, and where appropriate.
  • Manage and collates electronic and manual diaries for the Department.

Job description

Job responsibilities

PROVISION OF PERSONAL ASSISTANT (PA) ROLE

  • Provide administrative support to the Service leads, Physiologist, ATOs and Consultant in a co-ordinating role for the clinical team, dealing with internal/external queries, drafting replies, taking and acting upon messages.
  • Sort, distribute and prioritise incoming correspondence, using judgement and experience to decide on appropriate action.
  • Attend outpatient clinics, ward rounds as necessary, and where appropriate.
  • Manage and collates electronic and manual diaries for the Department.

Person Specification

Qulifications and experience

Essential

  • 5 GCSE's to include English
  • Significant previous hospital or NHS experience in an administrative role.
  • Dealing with the general public, patients, carers, relatives and multi disciplinary colleagues across the NHS

Desirable

  • Experience of working in the NHS administrative services
  • Knowledge of a range of software programmes, understanding of medical terminology
Person Specification

Qulifications and experience

Essential

  • 5 GCSE's to include English
  • Significant previous hospital or NHS experience in an administrative role.
  • Dealing with the general public, patients, carers, relatives and multi disciplinary colleagues across the NHS

Desirable

  • Experience of working in the NHS administrative services
  • Knowledge of a range of software programmes, understanding of medical terminology

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Cardio-respiratory, Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Cardio-respiratory, Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Lead Cardiac Physiologist

Jude Burden

judith.burden@nhs.net

01423553323

Details

Date posted

16 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

421-LTUCC-3163S

Job locations

Cardio-respiratory, Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX


Supporting documents

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