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Harrogate and District NHS Foundation Trust

Administrator/Epidemiology Coordinator/Fieldwork

The closing date is 27 July 2025

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Job summary

We invite applications from people with a sound administrative background and competent Office skills to support the clinical team to organise, coordinate and under take fieldwork for dental screening in schools in North Yorkshire and the City of York for the 2025-2026 Epidemiology Survey. Working with Dental Therapists and Dental Nurse Team Leaders you will have a key role in the coordination of delivery for the 5- year- old Epidemiology Survey on behalf of Harrogate & District NHS Foundation Trust. We have a vacancy for 2 full time positions and for the right candidates flexibility for work base will be considered.

Main duties of the job

The post holder will be responsible for taking a key role when communicating with sites/schools and the HDFT CDS Epidemiology teams by telephone or in person regarding the organisation of the epidemiological survey. Liaise with teams regarding any queries from participants, parentsand school teams. Take full and comprehensive messages and respond intimely fashion.

You will need excellent administrative knowledge and computer skills and have attention to detail to tasks. A high degree of confidentiality, sensitivity, discretion and tact is required.

In addition you must be able to demonstrate excellent communication skills both verbal and written. You will be active and through your interpersonal skills you should be able to crisis manage and actively problem solve without direct supervision.

About us

At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.

Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme and counselling service for employees.

North Yorkshire and York is an area of outstanding natural beauty with a varied landscape of moors, dales and a spectacular coastline, quaint villages, historic market towns and cities.

Details

Date posted

11 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum (pro rata)

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

421-PSC-3160R

Job locations

Monkgate Dental Clinic

31-33 Monkgate

York

YO31 7WA


Job description

Job responsibilities

For further information on this position please see the Job Description attached. If you have any questions, please contact Lydia Gall on lydia.gall@nhs.net

Job description

Job responsibilities

For further information on this position please see the Job Description attached. If you have any questions, please contact Lydia Gall on lydia.gall@nhs.net

Person Specification

Criteria

Essential

  • Educated to NVQ level 3 or equivalent relevant experience in similar role
  • Awareness of data protection, data security and clear understanding of confidentiality
  • Proven ability to meet deadlines
  • Demonstrable experience in a recent clerical / administrative role

Desirable

  • Experience of taking part in Epidemiology surveys
  • Experience of inputting into database/spreadsheet recording systems
Person Specification

Criteria

Essential

  • Educated to NVQ level 3 or equivalent relevant experience in similar role
  • Awareness of data protection, data security and clear understanding of confidentiality
  • Proven ability to meet deadlines
  • Demonstrable experience in a recent clerical / administrative role

Desirable

  • Experience of taking part in Epidemiology surveys
  • Experience of inputting into database/spreadsheet recording systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Monkgate Dental Clinic

31-33 Monkgate

York

YO31 7WA


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Monkgate Dental Clinic

31-33 Monkgate

York

YO31 7WA


Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service manager

Lydia Gall

lydia.gall@nhs.net

07785525772

Details

Date posted

11 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year per annum (pro rata)

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

421-PSC-3160R

Job locations

Monkgate Dental Clinic

31-33 Monkgate

York

YO31 7WA


Supporting documents

Privacy notice

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