Job summary
An exciting opportunity has arisen in our Payroll team for a Payroll Officer.
The post holder will be required to work as a member of the Finance Department in an office based role, primarily as a member of the Payroll Team , assisting in the accurate and timely payment of the payroll. The Payroll Team provides an in house service to the trust.
Successful applicants will be expected to be office based initially and then hybrid working may be considered.
Main duties of the job
To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.
To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.
Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.
To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.
To calculate manual salary payments as required.
About us
At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
- An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
- Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
- Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
- Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
Job description
Job responsibilities
All work is to be carried out within the Trusts Financial Procedure Notes, Financial Standing Orders and Financial Instructions, with queries being referred to the Payroll Manager.
To act at all times in the best interests of the Trust and its clients.
To be responsible, with support, for own personal development as agreed with the Payroll Manager, through the Trusts Personal Development Scheme.
PAYROLL MAIN DUTIES
To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.
To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.
Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.
To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.
To calculate manual salary payments as required.
To process documentation for new starters, leavers and changes to both contractual and personal records, ensuring that all documents are fully and accurately completed, certified by an authorised officer of the Trust and know how to apply corrective action where necessary.
For further information on the position please see the Job Description and Personal Specification attached.
Job description
Job responsibilities
All work is to be carried out within the Trusts Financial Procedure Notes, Financial Standing Orders and Financial Instructions, with queries being referred to the Payroll Manager.
To act at all times in the best interests of the Trust and its clients.
To be responsible, with support, for own personal development as agreed with the Payroll Manager, through the Trusts Personal Development Scheme.
PAYROLL MAIN DUTIES
To ensure prompt, efficient and accurate preparation of payroll data using computerised input facilities in accordance with established procedures and to ensure that, monthly, quarterly and annual specific timetables are met.
To contribute to systematic checks of permanent information held electronically and by other mediums, to ensure that it is valid and correct.
Understand and implement agreements relating to pay, conditions of service (such as Agenda for Change) and pension regulations.
To understand, apply and maintain detailed, accurate and up to date records relating to the NHS Pension Scheme, Income Tax, National Insurance, Statutory Sick, Maternity, Paternity and Adoption pay and leave and other payments or deductions associated with payroll procedures.
To calculate manual salary payments as required.
To process documentation for new starters, leavers and changes to both contractual and personal records, ensuring that all documents are fully and accurately completed, certified by an authorised officer of the Trust and know how to apply corrective action where necessary.
For further information on the position please see the Job Description and Personal Specification attached.
Person Specification
Qualifications
Essential
- 4 GCSE's grade C or above (Including Maths and English)
- IPPM Diploma in Payroll/Pensions or equivalent relevant experience
Desirable
- oMembership of the CIPP and professionally up to date
- oPayroll specific qualification, such as CIPP or NVQ in Payroll
Experience
Essential
- oSignificant experience of working as a Payroll Officer in an NHS Payroll Department demonstrating knowledge of all office procedures, computer systems and Microsoft software packages e.g. excel/word
- oExpert understanding and highly detailed knowledge covering the whole range of payroll duties, relevant payroll legislation and payroll procedures.
- oDetailed knowledge of NHS Pensions scheme, regulations and administrative procedures.
- oExperience of working with ESR
Skills and Aptitudes
Essential
- oHighly developed interpersonal, communication (written and oral) and facilitation skills
- oAbility to prioritise and meet deadlines
Knowledge
Essential
- oExpert knowledge and ability to apply Terms and conditions of Service, including Agenda for Change and Medical and Dental
- oKnowledge of ESR
- oExpert knowledge and understanding of Statutory regulations
Desirable
- oUnderstanding of local Trust policies and procedures
Person Specification
Qualifications
Essential
- 4 GCSE's grade C or above (Including Maths and English)
- IPPM Diploma in Payroll/Pensions or equivalent relevant experience
Desirable
- oMembership of the CIPP and professionally up to date
- oPayroll specific qualification, such as CIPP or NVQ in Payroll
Experience
Essential
- oSignificant experience of working as a Payroll Officer in an NHS Payroll Department demonstrating knowledge of all office procedures, computer systems and Microsoft software packages e.g. excel/word
- oExpert understanding and highly detailed knowledge covering the whole range of payroll duties, relevant payroll legislation and payroll procedures.
- oDetailed knowledge of NHS Pensions scheme, regulations and administrative procedures.
- oExperience of working with ESR
Skills and Aptitudes
Essential
- oHighly developed interpersonal, communication (written and oral) and facilitation skills
- oAbility to prioritise and meet deadlines
Knowledge
Essential
- oExpert knowledge and ability to apply Terms and conditions of Service, including Agenda for Change and Medical and Dental
- oKnowledge of ESR
- oExpert knowledge and understanding of Statutory regulations
Desirable
- oUnderstanding of local Trust policies and procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
