Harrogate and District NHS Foundation Trust

Administrator - Speech and Language Therapy

This job is now closed

Job summary

"Applicants who have applied for this role in the last 6 months need not reapply"

An exciting opportunity has arisen within theadministration team in the Adult Speech and Language Therapy department. You will work closely with the other members of theadminteam, speech and language therapists and assistants. Therolewill involveadminsupport for both clinical and non-clinical work, including for example dealing with outpatient queries, ward queries, taking minutes and processing referrals. You will forge positive working relationships with the team by being present in the office.

Main duties of the job

Ensure entry and secure storage of all data
Provideadminsupport and maintain databases/records
Assistance with the production of agendas and minute taking
Supporting clinicians and assistants with theadministration required for patients
Receive and deal with telephone enquiries on behalf of the speech and language therapy team
Arrange meetings, including booking venues as required for both internal and external meetings
Maintain supplies to include stock and non-stock check off and put away after delivery
Scanning and photocopying

About us

At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Date posted

15 May 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

421-CCS-1043R-A

Job locations

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Job description

Job responsibilities

To support the Adult SLTs in clerical administration of patients.
Assists the Team Leaders in reviewing current systems within the department, ensuring that any necessary changes enhancing service provision are undertaken.
Provides effective communication, maintaining excellent inter-personal skills when dealing with patients and members of staff at all levels within the Trust.
Ensures accurate data input, updating patient demographic details where necessary on the current computerised patient administration system. Ensure all data is current and accurate.
To collate and produce performance data reports as required.
To maintain a database of all loan AAC devices.
Preparation for speech and language therapy groups
To create low tech communication aids and communication passports as required.
Complies with the requirements of the Caldicott Report, the Data Protection Act, Access to Health Records Act and subsequent legislation issued in relation to computer retained data, preserving the confidentiality of patient identifiable data at all times.
To assist with training and induction of new members of staff.

Please see the job description and person spec for further details.

Job description

Job responsibilities

To support the Adult SLTs in clerical administration of patients.
Assists the Team Leaders in reviewing current systems within the department, ensuring that any necessary changes enhancing service provision are undertaken.
Provides effective communication, maintaining excellent inter-personal skills when dealing with patients and members of staff at all levels within the Trust.
Ensures accurate data input, updating patient demographic details where necessary on the current computerised patient administration system. Ensure all data is current and accurate.
To collate and produce performance data reports as required.
To maintain a database of all loan AAC devices.
Preparation for speech and language therapy groups
To create low tech communication aids and communication passports as required.
Complies with the requirements of the Caldicott Report, the Data Protection Act, Access to Health Records Act and subsequent legislation issued in relation to computer retained data, preserving the confidentiality of patient identifiable data at all times.
To assist with training and induction of new members of staff.

Please see the job description and person spec for further details.

Person Specification

Essential and desireable

Essential

5 GCSE grade A*-C or equivalent
Previous experience of booking outpatient appointments
Computer literate
Ability to work under pressure and to meet deadlines

Desirable

Experienced iCS and Choose and Book user
NHS experience

Person Specification

Essential and desireable

Essential

5 GCSE grade A*-C or equivalent
Previous experience of booking outpatient appointments
Computer literate
Ability to work under pressure and to meet deadlines

Desirable

Experienced iCS and Choose and Book user
NHS experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)