Harrogate and District NHS Foundation Trust

Rota Coordinator

This job is now closed

Job summary

The post holder will coordinate the rota management of doctors across Long Term & Unscheduled Care Directorate (LTUC) through close liaison with all involved including consultants, GPs, junior doctors and management team.

This job involves working with and supporting the Deputy Service Manager ensuring adequate clinical cover is provided at all times. The post holder is expected to work accurately and under pressure with the ability to manage and prioritise their own workload and that of the department and anticipate and resolve problems expediently.

Main duties of the job

compile and disseminate rotas for the directorate's medical staff and act as a single point of contact for the Clinicians.
support for the GP, junior and middle grade medical staff within LTUC.
co-ordinate GP, middle grade and junior medical staff's annual leave and arranging cover at short notice for sick leave and special leave in line with Trust policy.
ensuring that the service is staffed appropriately
setting up rigorous systems for the approval and monitoring of annual/study and sick leave
compiling and designing of the departmental rotas across LTUC according to the needs of the directorate whilst ensuring rotas are working time directive and new deal compliant.
First point of contact for all day-to-day issues affecting medical staff cover.
Co-ordinate rota changes at all levels to ensure minimal impact on clinical care.

About us

At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusive and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.

Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards

Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.

Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Date posted

07 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

421-PSC-0499C

Job locations

Phoenix Unit - Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Job description

Job responsibilities

For further information please refer to the attached job description and person specification and for any questions please contact Dan Walker, on daniel.walker14@nhs.net or on 07471 144243.

Job description

Job responsibilities

For further information please refer to the attached job description and person specification and for any questions please contact Dan Walker, on daniel.walker14@nhs.net or on 07471 144243.

Person Specification

Skills

Essential

A Level / NVQ 3
Experience of working with a range of staff at all levels
Ability to use own initiative and ability to work with limited supervision, prioritising and managing own workload.
Ability to speedily acquire, assimilate and apply new knowledge and information
Methodical & organised approach to work

Desirable

NHS administrative experience
Experience of coordinating rota's
Experience using in house patient systems
Experience in recruitment / payroll / HR processes

Person Specification

Skills

Essential

A Level / NVQ 3
Experience of working with a range of staff at all levels
Ability to use own initiative and ability to work with limited supervision, prioritising and managing own workload.
Ability to speedily acquire, assimilate and apply new knowledge and information
Methodical & organised approach to work

Desirable

NHS administrative experience
Experience of coordinating rota's
Experience using in house patient systems
Experience in recruitment / payroll / HR processes

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Phoenix Unit - Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Phoenix Unit - Harrogate Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)