Job summary
We are looking for an experienced secretary to be part of the cancer management team at Harrogate District Hospital. The post will offer an excellent opportunity for an experienced secretary to work within a busy friendly team. The post holder will be a conscientious person who is hard working and able to support with the organisation of the team's workload.
Main duties of the job
To provide comprehensive administrative support for an agreed range of services for the Cancer Management Team.
This will include organising meetings, diary appointments, audio typing and word processing various documents. The post holder will also be responsible for administering the recruitment process on behalf of managers and maintaining identified personnel records.
The post holder will have a professional approach which is responsive to the needs of internal and external partner agencies.
To act as a point of contact for enquiries to the cancer management team contributing to the delivery of an efficient and professional service.
the post holder will be able to work under pressure to tight deadlines and prioritise workloads.
About us
At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
- An inclusive and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
- Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
- Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
- Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion
Job description
Job responsibilities
- Preparing all correspondence and documentation, typing and formatting of documents in line with Trust policy, to include Board reports, minutes, letters, spreadsheets, information posters and power-point presentations and all general related typing
- Diary management and coordination to include the booking of appointments, arranging meetings, liaising with people at all levels both within the organisation and externally
- Maintenance of appropriate electronic and paper records and filing systems for all aspects of work
- Deal with telephone enquiries, taking action and responsibility where appropriate and passing information to the relevant manager in a prompt and concise manner
- Participate in, take and prepare minutes at regular meetings, co-ordinating follow-up actions and assisting in the preparation of agendas
Job description
Job responsibilities
- Preparing all correspondence and documentation, typing and formatting of documents in line with Trust policy, to include Board reports, minutes, letters, spreadsheets, information posters and power-point presentations and all general related typing
- Diary management and coordination to include the booking of appointments, arranging meetings, liaising with people at all levels both within the organisation and externally
- Maintenance of appropriate electronic and paper records and filing systems for all aspects of work
- Deal with telephone enquiries, taking action and responsibility where appropriate and passing information to the relevant manager in a prompt and concise manner
- Participate in, take and prepare minutes at regular meetings, co-ordinating follow-up actions and assisting in the preparation of agendas
Person Specification
essentila and desirable
Essential
- GCSE Maths and English at grade C and above, or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- Computer literate with knowledge of Microsoft Powerpoint, Excel, etc.
- Committed to development within the role and prepared to undertake continuing training and development
Desirable
- Working in the NHS/Public Sector
- Awareness of Risk management
- Ability to compose correspondence as appropriate
Person Specification
essentila and desirable
Essential
- GCSE Maths and English at grade C and above, or able to demonstrate equivalent level of experience in an administration or secretarial capacity
- Computer literate with knowledge of Microsoft Powerpoint, Excel, etc.
- Committed to development within the role and prepared to undertake continuing training and development
Desirable
- Working in the NHS/Public Sector
- Awareness of Risk management
- Ability to compose correspondence as appropriate
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
