Project Manager

Job description

Job responsibilities

Project Management and Co-ordination

1. Lead, plan, organise and control assigned projects;
2. Lead and motivate staff assigned to or directly involved in the project team, including the Project Board, in accordance with the project plan, to ensure the required deliverables within the defined quality, time and cost constraints.
3. Produce reports and other documentation for the a variety of groups and boards, attending all appropriate meetings, Project Board, and Project Teams, highlighting project progress, risks, and issues to ensure common understanding and facilitate appropriate action.
4. Lead, direct, co-ordinate and administer the activities of the Project Team, ensuring that the Project Team works cohesively and effectively.

Methods and Standards

1. Adapt and apply relevant project management methodologies, such as PRINCE2, to ensure compliance with NHS national standards, while providing effective and practical control structures for individual projects.

Project Initiation and Documentation of Information Requirements

1. Prepare the Project Initiation Document (PID), Business Case and other associated documentation required for project start up.
2. Advise and assist end users to identify their Information and IT requirements in a structured manner that enhances existing and planned information and IT infrastructure, directed by the Trust's Information and IT strategies.
3. Incorporate such requirements within formal procurement and contractual documentation.

Options Appraisal and Risk Analysis

1. Guide the procurement of information systems and other products in accordance with public sector law, NHS guidelines and standards ensuring probity, fairness and value for money.
2. Inform, structure, and apply option appraisal and risk analysis techniques in order to facilitate product evaluation and the decision making process.
3. Document and retain a full audit trail of decisions made, and how and why there were taken.

Implementation

1. Working in close co-operation with suppliers Project Manager and other project staff, plan and co-ordinate the activities of the Project Team in preparation for system implementation, including procedural review, reference file set up, training, acceptance testing, data migration and publicity.
2. Personally undertake implementation activities where specific expertise or protected time is not available from within the Project Team membership.
3. Liaise with the Patient Systems Training Team (and others) to ensure a smooth delivery and rollout. Support the Project Team, System Manager and end user departments during and after the initial go live period.
4. Where appropriate, represent the Trust at National User Group meetings, and similar events.

Benefit Realisation and Project Closure

1. Prepare an analysis of the potential benefits of proposed projects and quantify them where possible.
2. Support the Project Sponsor and end users in implementation of a benefits realisation programme.
3. Lead and manage the benefits realisation reporting including the monitoring, review and realisation of expected benefits as part of a Project Closure report.

Documentation

1. Produce and organise full documentation of assigned projects from inception to completion, and maintain in line with Prince 2 project management methodology in order to satisfy all internal and external audit requirements.

Presentations and Briefings

1. Prepare and deliver presentations and briefings on assigned projects to staff at all levels both within the Trust's own organisation and at external meetings, seminars, conferences and other events.

If you have any questions regarding the role, please contact Emma Boyes on emma.boyes2@nhs.net

Person Specification

Qualifications

Essential

• Degree or equivalent experience

Desirable

• Project Management Training and Qualification (i.e. Prince 2, APM)

Experience

Essential

• Significant (minimum 2 years) practical experience of the planning, organisation, governance and project management of Digital / IT and/or transformation projects
• Practical experience of the application of structured Waterfall (Prince2 or APM) project methodology
• Project management of NHS Digital/IT or transformation projects

Desirable

• oProject Management of NHS Digital/IT or transformation projects in an Acute NHS Trust Setting

Skills & Aptitudes

Essential

• Can communicate effectively, using different mediums, with individual staff and groups at all levels and disciplines, both within and outside of the organisation
• oPlease amend to 'Can produce accurate, detail and precise project documentation in many formats

Desirable

• Can communicate complex IT information to a non technical audience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Harrogate and District NHS Foundation Trust

Address

Harrogate District Hospital

Lancaster Park Road

Harrogate

HG2 7SX

Employer's website

https://www.hdft.nhs.uk/ (Opens in a new tab)