Job summary
We have a fantastic opportunity to join a team of Human Resource and People professionals, in a role that will support us in the delivery of high quality human resources and administration to colleagues across teamHDFT.
The Human Resource Operations Team are looking to recruit a highly motivated and organised HR Administration Officer.
The post-holder will play a key proactive role supporting the HR Ops leadership team in co-ordinating and administering a wide range of HR activities including employee relations, absence management, general inquiries, and to be involved in our exciting People and Culture programme whilst working amongst a highly motivated team.
Are you proactive in managing a varied workload including efficient time management, prioritisation and achievement of daily, weekly and monthly tasks. Then this vacancy is just for you.
Main duties of the job
To provide a responsive and efficient Human Resources operational service to managers and staff throughout the organisation, ensuring that the operational function delivers a customer focused, and quality service.To support the HR Business Partners, Senior Advisors and Advisors on a range of HR issues and administrative tasks. Providing basic HR advice, working within relevant legislation and policies and ensuring that relevant HR records are up to date and accurate, maintaining confidentiality and working within Data Protection legislation.
If you feel you have the skills and experience we are looking for, we would love to hear from you.
For an informal discussion about the role, please email Steven Tovey at steve.tovey@nhs.netto arrange a mutually convenient time.
About us
At Harrogate and District NHS Foundation Trust we provide 'outstanding' care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
- An inclusive and supportive culture - our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
- Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
- Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
- Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
Job description
Job responsibilities
1. Provide support and advice to staff and managers on a range of Human Resources issues including terms and conditions of service, policies, employee relations matters relating to disciplinary investigations, minor breaches, and grievances, sickness absence and special leave entitlements where tact and sensitivity is required to provide effective advice.2. Be the first point of contact for all HR enquiries, both face to face and via phone, this may involve providing support to staff that are under extreme pressure and emotional situations.3. Use own initiative and judgement to provide accurate advice taking in toconsideration which HR policies/ procedures and best practice to follow and taking stock of all aspects of the information received.4. Provide advice and support on recruitment decisions to managers and participate on interview panels.5. Provide a range of administrative support to the Operational HR Team, including taking and typing up of minutes of meetings where necessary, general filing, preparing letters, photocopying and creating/maintaining systems.6. Undertake research including benchmarking exercises and analysis as requiredto support own work and as directed by senior HR team.7. Manage workload and time effectively receiving tasks from different channelsincluding via the Senior HR team and right through to the operational team.8. Ensure compliance with equal opportunities principles in all areas of peoplemanagement throughout the trust.9. Support the senior HR team on investigations into bullying and harassment,disciplinary issues and grievances by taking minutes and maintaining records.10.Support the delivery of training sessions on HR practice, policy and procedural issues.
Job description
Job responsibilities
1. Provide support and advice to staff and managers on a range of Human Resources issues including terms and conditions of service, policies, employee relations matters relating to disciplinary investigations, minor breaches, and grievances, sickness absence and special leave entitlements where tact and sensitivity is required to provide effective advice.2. Be the first point of contact for all HR enquiries, both face to face and via phone, this may involve providing support to staff that are under extreme pressure and emotional situations.3. Use own initiative and judgement to provide accurate advice taking in toconsideration which HR policies/ procedures and best practice to follow and taking stock of all aspects of the information received.4. Provide advice and support on recruitment decisions to managers and participate on interview panels.5. Provide a range of administrative support to the Operational HR Team, including taking and typing up of minutes of meetings where necessary, general filing, preparing letters, photocopying and creating/maintaining systems.6. Undertake research including benchmarking exercises and analysis as requiredto support own work and as directed by senior HR team.7. Manage workload and time effectively receiving tasks from different channelsincluding via the Senior HR team and right through to the operational team.8. Ensure compliance with equal opportunities principles in all areas of peoplemanagement throughout the trust.9. Support the senior HR team on investigations into bullying and harassment,disciplinary issues and grievances by taking minutes and maintaining records.10.Support the delivery of training sessions on HR practice, policy and procedural issues.
Person Specification
Qualifications
Essential
- 3 GCSE grades C or above including English and Maths (or equivalent experience)
- Educated to A Level, NVQ 3 in Business Administration or equivalent experience
Skills
Essential
- Competent in the use of Microsoft packages including Word, Excel, Outlook, Powerpoint
Desirable
- Experience of formal minute taking and producing accurate minutes to the highest standard
Person Specification
Qualifications
Essential
- 3 GCSE grades C or above including English and Maths (or equivalent experience)
- Educated to A Level, NVQ 3 in Business Administration or equivalent experience
Skills
Essential
- Competent in the use of Microsoft packages including Word, Excel, Outlook, Powerpoint
Desirable
- Experience of formal minute taking and producing accurate minutes to the highest standard
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
