Job summary
We are delighted to offer the opportunity for a highly motivated and well organised individual to join the team of Medical Secretaries within the Respiratory Department.
This varied secretarial role will support a team of Respiratory Consultants and Nursing staff, with administrative and secretarial tasks. The postholder will also provide key support to our patients by assisting with their queries, concerns and engaging with the wider clinical team and other key stakeholders.
Main duties of the job
Typing of clinics and general correspondence, complex diary management and provision of patient data. Dealing with correspondence from patients, GPs and other sources, including the scheduling of appointments, to ensure referral to treatment targets are met.
Attending MDT meetings and co-ordinating admin and other tasks involved with this complex role.
The successful candidate will have excellent communication skills, and relevant secretarial/admin experience. Together with proficient typing skills, particularly in audiotyping and have experience of digital dictation. Knowledge of medical terminology would be advantageous.
To be successful in the post you must be well organised, able to prioritise your own workload in a fast-paced environment and work independently to meet strict deadlines.
You will be required to supervise the Assistant Medical Secretary and provide training and support when required.
We require an efficient and resilient team player who upholds the Trust Values and has a flexible approach to work, with a willingness to learn and meet the challenges of a fast-paced service.
About us
To find out more about what it is like to work for our Trust please visit the following link: https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants.
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family, and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme.
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema, and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Qualifications
Essential
- GCSE English Language, ECDL Grade C or above (or equivalent)
- Word processing skills - Customer Service OCR III (or equivalent e.g., RSA III)
- Typing skills - OCR III (or equivalent e.g. RSA III)
Desirable
Experience
Essential
- Minimum 2 years Experience of staff secretarial/administrative supervision experience
- Experience of using a variety of IT applications, including Microsoft Office
Desirable
Skills
Essential
- Ability to be flexible and to adapt to new demands
- Ability to explain complex information to staff, patients and others as required
- Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
- Ability to communicate with people who are upset and angry and deal with situation effectively
Knowledge
Essential
- Thorough knowledge of medical terminology
Person Specification
Qualifications
Essential
- GCSE English Language, ECDL Grade C or above (or equivalent)
- Word processing skills - Customer Service OCR III (or equivalent e.g., RSA III)
- Typing skills - OCR III (or equivalent e.g. RSA III)
Desirable
Experience
Essential
- Minimum 2 years Experience of staff secretarial/administrative supervision experience
- Experience of using a variety of IT applications, including Microsoft Office
Desirable
Skills
Essential
- Ability to be flexible and to adapt to new demands
- Ability to explain complex information to staff, patients and others as required
- Proficient audio typist with the ability to accurately transcribe complex digital dictation and type complex medical information whilst subject to frequent interruption
- Ability to communicate with people who are upset and angry and deal with situation effectively
Knowledge
Essential
- Thorough knowledge of medical terminology
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
