Job summary
We are looking for a highly motivated and enthusiastic person, to join our Laboratory Administration Team at York Hospital as an Administrator. The successful candidate will be joining the team responsible for the administration processes to support the Cellular Pathology department.
The successful candidate must be able to demonstrate the ability to work well under pressure, to prioritise the demands of a busy office, and manage their time and workload effectively. Although your work will be guided you must be able to work unsupervised, using your own initiative.
Recent secretarial/administrative experience of more than two years is preferably within the NHS. A minimum of Grade 4 or equivalent in GCSE Maths and English is essential. The post holder will be required to be computer literate with experience using Outlook, Word and Excel.
Successful candidates will be expected to work during core office hours Monday to Friday 08:30 to 16:30.
Shortlisted candidates are encouraged to visit the department for an informal visit.
Main duties of the job
- Provide administrative support to the department of Cellular Pathology
- Printing, sorting and mailing patient reports.
- Filing and archiving blocks and slides
- Handling telephone and email enquiries from service users including clinicians and other staff in a clear and effective manner.
- Support with the coordination and managing of histopathology cases for Multidisciplinary Team Meetings (MDT).
- Sort, package, complete associated paperwork and record material which is intended for dispatching to other off-site laboratories for the purpose of consultation, patient referral, tests not performed on site, external reporting suppliers and clinical trials.
- Inputting and retrieving patient and specimen details into the Laboratory Information Management System (LIMS) in an accurate and timely manner.
- Uploading of documentation to the Quality Management System
- Ensure that both Trust and local Policies and Procedures are followed as necessary to own work and may be required to comment/provide input to, the development of work processes relative to own area of activity.
To understand the role in more detail please read the full job description and person specification.
About us
Trust Information Pack:https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a range of provider
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit you application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Qualifications and Training
Essential
- GCSE Level or equivalent. Maths and English at grade 4 or above - or equivalent qualifications/demonstrable experience
Skills and Attributes
Essential
- Ability to work on own initiative and stay calm under pressure
- Ability to work alone or as part of a team
- Analyses information to resolve problems for service users
Experience and Knowledge
Essential
- Computer literate with experience using Outlook, Word and Excel
- Recent secretarial/administrative experience
- Experience of dealing with confidential information
- Experience working in a team
Desirable
- Previous office/administrative experience in an NHS environment
- Use of medical terminology
Value and Behaviours
Essential
- Ability to demonstrate our organisational values and behaviours
Person Specification
Qualifications and Training
Essential
- GCSE Level or equivalent. Maths and English at grade 4 or above - or equivalent qualifications/demonstrable experience
Skills and Attributes
Essential
- Ability to work on own initiative and stay calm under pressure
- Ability to work alone or as part of a team
- Analyses information to resolve problems for service users
Experience and Knowledge
Essential
- Computer literate with experience using Outlook, Word and Excel
- Recent secretarial/administrative experience
- Experience of dealing with confidential information
- Experience working in a team
Desirable
- Previous office/administrative experience in an NHS environment
- Use of medical terminology
Value and Behaviours
Essential
- Ability to demonstrate our organisational values and behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
