York and Scarborough Teaching Hospitals NHS Foundation Trust

Recruitment Administrator

The closing date is 13 April 2026

Job summary

Patients are at the centre of everything we do, and we pride ourselves on the service they receive. This is down to our amazing staff - would youlike to be part of the team that helps recruit them?

The Recruitment Team is looking to welcome an individual with a genuine passion for delivering exceptional customer service, ensuring every candidate and recruiting manager receives a consistently positive and supportive experience throughout the recruitment journey.

The successful applicant will have strong administrative skills and be able to pay particular attention to detail, even when working with highvolumes of information. Strong ability to organise, prioritise and flex your workload are essential, as is working in a team to support colleagues asand when necessary.

We support agile working and Recruitment Team members are currently working a mix of remotely and in the office each week.

Main duties of the job

In this busy and rewarding role, you will coordinate all stages of the recruitment process--from advertising and shortlisting through to pre-employment checks and onboarding--ensuring an exceptional experience for our customers. You will provide clear advice on recruitment processes, manage recruitment documentation and central mailboxes, maintain accurate records, and communicate confidently with staff at all levels.

This role is ideal for someone who enjoys managing a varied workload, building strong working relationships, and contributing to a professional, people-centred recruitment service.

As the key contact for a range of departments and candidates, you will work with both to ensure the recruitment process is as smooth and timely as possible and a positive experience for all.You will build strong working relationships with recruiting managers and be a consistent source of support throughout the recruitment process.

This role will involve working on the Trac recruitment system and NHS Jobs on a daily basis, along with our Electronic Staff Record (ESR) to support the national streamlining agenda. Full training will be given on these systems.

About us

For more information about our Trust, please visit:

https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

30 March 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,760 to £27,476 a year per annum/pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

419-7879228-RA-WF

Job locations

Park House

York

YO31 8ZZ

Job description

Job responsibilities

Interviews for this position will be held in person ONLY at York Hospital. Remote interviews will not be available.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You areadvised to submityourapplication at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications fromeveryone,while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive fromdifferent backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part ofseekingto become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promoteSaBRE- Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

Interviews for this position will be held in person ONLY at York Hospital. Remote interviews will not be available.

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You areadvised to submityourapplication at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Experience

Essential

Previous clerical/administrative experience.
Experience of working in a customer focused environment.
Experience of using a variety of IT applications, including Microsoft Office.

Desirable

Knowledge of office applications and procedures.

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent).

Desirable

Knowledge of medical terminology.

Person Specification

Experience

Essential

Previous clerical/administrative experience.
Experience of working in a customer focused environment.
Experience of using a variety of IT applications, including Microsoft Office.

Desirable

Knowledge of office applications and procedures.

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent).

Desirable

Knowledge of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Park House

York

YO31 8ZZ

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Park House

York

YO31 8ZZ

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)