Job summary
We are looking for an organised and proactive Pathology Supplies Manager to oversee procurement, stock control, cold-chain processes, and equipment servicing across our Pathology Service. You will ensure laboratory consumables, reagents, and equipment are available safely, efficiently, and within financial and quality standards.
The role involves managing a small team, maintaining stock, liaising with suppliers and internal departments, and supporting service improvements and regulatory compliance. Experience in procurement or supply chain management--ideally within the NHS or a scientific environment--is essential.
If you are a strong communicator with excellent organisational skills and a commitment to high-quality service, we would be delighted to receive your application.
Applicants must complete their application in their own words without the use of generative AI tools. Applications that appear to have been written using AI will not be shortlisted.
Please note: The interview will take place on 13th April 2026.
Interviews for this position will be held in person ONLY at the hospital site. Remote interviews will not be available.
Main duties of the job
- Manage the procurement of consumables, reagents, and equipment, ensuring value for money and compliance with Trust policies.
- Oversee stock control processes, including ordering, receipting, storage, distribution, and disposal of items.
- Maintain accurate stock levels and lead regular stock-take activities, producing relevant reports for senior staff.
- Administer digital stock-control, e-ordering and temperature-monitoring systems, ensuring data accuracy.
- Lead cold-chain governance, including monitoring temperature deviations and coordinating corrective actions.
- Coordinate equipment servicing, calibration and maintenance visits with suppliers and Estates.
- Produce stock, usage and financial reports to support procurement planning and decision-making.
- Line-manage Pathology Stores staff, providing supervision, training and performance review.
- Support training for staff across Pathology in procurement, stock systems and cold-chain procedures.
- Develop and maintain Standard Operating Procedures relating to procurement, stock management and cold-chain processes.
- Participate in audits, product trials and service improvement initiatives.
- Ensure compliance with health and safety policies, confidentiality requirements and all relevant standards.
About us
Trust Information Pack:
https://yorkhospitals.pagetiger.com/hdjgxd
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Education & Qualifications
Essential
- Degree-level qualification OR equivalent experience in procurement, supply chain, logistics, or related field
Desirable
- Qualification in procurement (e.g., CIPS Level 3 or equivalent).
Experience & Knowledge
Essential
- Demonstratable experience in procurement or supply chain operations in NHS or similar setting
- Experience of supplier engagement, quotation processes, and stock control systems
- Experience of managing cold-chain processes
Skills & Abilities
Essential
- Strong analytical, organisational, and prioritisation skills
- Ability to interpret stock, financial and usage data
- Skilled in spreadsheets, procurement systems, and data handling
Personal Qualities & Behaviours
Essential
- Able to work independently and lead small teams
- Professional, reliable and calm under pressure.es
- Flexible to meet service demands across sites.
- Demonstrates the Trust Values (Kind, Open, Excellent)
Person Specification
Education & Qualifications
Essential
- Degree-level qualification OR equivalent experience in procurement, supply chain, logistics, or related field
Desirable
- Qualification in procurement (e.g., CIPS Level 3 or equivalent).
Experience & Knowledge
Essential
- Demonstratable experience in procurement or supply chain operations in NHS or similar setting
- Experience of supplier engagement, quotation processes, and stock control systems
- Experience of managing cold-chain processes
Skills & Abilities
Essential
- Strong analytical, organisational, and prioritisation skills
- Ability to interpret stock, financial and usage data
- Skilled in spreadsheets, procurement systems, and data handling
Personal Qualities & Behaviours
Essential
- Able to work independently and lead small teams
- Professional, reliable and calm under pressure.es
- Flexible to meet service demands across sites.
- Demonstrates the Trust Values (Kind, Open, Excellent)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
