York and Scarborough Teaching Hospitals NHS Foundation Trust

Assistant Medical Secretary

The closing date is 09 February 2026

Job summary

We have an excellent opportunity for a motivated and organised individual to join our Head & Neck Department, as an Assistant Medical Secretary.

In this role, you will provide essential administrative and audio-typing support, working primarily with Maxillofacial Surgery & Ear Nose and Throat services. You will also contribute to the typing and preparation of correspondence for other specialties within the department, including Plastic Surgery, Orthodontics and Restorative Dentistry. The successful candidate will have the opportunity to learn the inner workings of a surgical department, including complex medical terminology and the potential for exposure to watch how our surgeons operate.

This is a valuable opportunity to develop your skills within a supportive team, and contribute to the smooth running of a busy clinical department.

The role will be predominantly based at Scarborough Hospital (alongside a Medical Secretary and Audio Typist), although there will be opportunities for home working and travel to York Hospital.

We look forward to receiving your application!

Main duties of the job

Apply excellent administrative and audio-typing skills, supported by relevant experience or qualifications.
Provide accurate audio typing and prepare clinical correspondence.
Support Medical Secretaries across the wider Head & Neck Department.
Print, process and distribute patient results letters, ensuring timely delivery to the post room.
Manage general administrative and office duties to support the smooth running of the service.
Demonstrate strong organisational skills, with the ability to prioritise a busy workload effectively.
Work confidently and efficiently without direct supervision.
Maintain regular communication with the medical secretary team.
Uphold high standards of confidentiality and professionalism in all tasks.
Engage in available training and development opportunities.
Contribute positively to a supportive and motivated team, with flexible working options available where appropriate.
Communicate effectively with patients maintaining a professional and confident telephone manner.

About us

Trust Information Pack:

https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

26 January 2026

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working, Home or remote working

Reference number

419-7735980-AMS-SS

Job locations

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

If you are an internal candidate and would like your application considered for secondment, please make sure you have the permission of your current line manager before applying.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

If you are an internal candidate and would like your application considered for secondment, please make sure you have the permission of your current line manager before applying.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent) - or equivalent qualification/demonstrable experience
Word Processing and Computer literacy skills to RSA3/NVQ3 Level

Experience

Essential

A minimum of 6 months previous clerical/administrative experience
Thorough knowledge of complex medical terminology
Knowledge of Microsoft Office (Word, Excel and Outlook)

Desirable

Previous Office/Administrative experience in an NHS environment

Skills

Essential

Able to organise and prioritise own workload

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent) - or equivalent qualification/demonstrable experience
Word Processing and Computer literacy skills to RSA3/NVQ3 Level

Experience

Essential

A minimum of 6 months previous clerical/administrative experience
Thorough knowledge of complex medical terminology
Knowledge of Microsoft Office (Word, Excel and Outlook)

Desirable

Previous Office/Administrative experience in an NHS environment

Skills

Essential

Able to organise and prioritise own workload

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Scarborough Hospital

Woodlands Drive

Scarborough

YO12 6QL

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)