York and Scarborough Teaching Hospitals NHS Foundation Trust

Assistant Medical Secretary / Administrator

The closing date is 06 November 2025

Job summary

A fantastic opportunity has arisen for the post of Assistant Medical Secretary / Administrator, based in the Ophthalmology Department at York Hospital.

We are seeking a highly motivated, enthusiastic, and flexible individual, who can work effectively using their own initiative, as well as being part of this superb Administrative Team.

This job is advertised as full time, however we are open to discussion regarding part time hours for this post - please contact Dominique on 01904 724510

Please note interviews for this position are held in person only and remote interviews will not be available

Main duties of the job

The successful candidate will provide support to the Medical Secretaries and their Consultant Teams, and be a proficient Audio Typist with the ability to transcribe complex audio tapes and digital dictation, which will include complicated medical terminology.

Excellent administration/secretarial skills and audio-typing experience are necessary, as well as a good understanding of customer relations. You will regularly be required to deal with queries from patients, consultants and GPs and use electronic work lists to actively monitor patient pathways together with general administrative tasks.

The successful candidate will be required to work well under pressure, with the ability to prioritise the demands of a busy office and manage their time and workload efficiently and effectively. They will also be required to work unsupervised and communicate with consultants on a regular basis.The successful candidate will possess GCSE English Language grade C or above (or equivalent) and a relevant typing qualification of RSA II standard (or demonstrable keyboard skills), as well as previous clerical/administrative experience, preferably in a healthcare setting.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

27 days holiday rising to 33 days (depending on NHS Trust service)

A variety of different types of paid and unpaid leave covering emergency and planned leave

Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme

NHS Car Lease scheme and Cycle to Work scheme

An extensive range of learning and development opportunities

Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Trust Information Pack - 1

Date posted

24 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum / pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

419-2243988-AMS-CSD

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Knowledge, Training & Experience

Essential

Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
Previous Secretarial/Administrative experience
Advanced word processing and Computer literacy skills

Desirable

Experience of dealing with confidential information

Skills

Essential

Able to organise and prioritise own workload
Possess a range of communication skills
Able to function effectively as part of a Team

Desirable

Ability to work on your own initiative and be proactive

Person Specification

Knowledge, Training & Experience

Essential

Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
Previous Secretarial/Administrative experience
Advanced word processing and Computer literacy skills

Desirable

Experience of dealing with confidential information

Skills

Essential

Able to organise and prioritise own workload
Possess a range of communication skills
Able to function effectively as part of a Team

Desirable

Ability to work on your own initiative and be proactive

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)