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York and Scarborough Teaching Hospitals NHS Foundation Trust

Medical Secretary

The closing date is 15 September 2025

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Job summary

A vacancy has arisen for a part-time Band 3 Medical Secretary here in Selby Hospital. The work is varied in that you would be supporting visiting consultants in a number of different specialities.

We are a small team and a supportive & friendly working environment.

Please note: This post may become Permanent at the end of Fixed Term/Secondment.

This vacancy will be considered for a secondment opportunity. Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.

Main duties of the job

  • Typing of clinic and discharge letters
  • Consultant diary management
  • Maintaining patient information and clinical systems
  • Dealing with correspondence from patients and GP's

About us

Trust Information Pack:https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of provider

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

419-7268454-MS-CO

Job locations

Selby War Memorial Hospital

Doncaster Road

Selby

YO8 9BX


Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

If you currently work for the NHS and would like your application considered for secondment, please ensure you have the permission of your current line manager before applying.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

If you currently work for the NHS and would like your application considered for secondment, please ensure you have the permission of your current line manager before applying.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Qualifications

Essential

  • Educated to GCSE Level or equivalent. English at C or above - or equivalent qualification/demonstrable experience
  • Word Processing and Computer literacy skills to RSA3/NVQ3 Level

Desirable

  • AMSPAR
  • ECDL

Experience

Essential

  • Knowledge of Microsoft Office (Word, Excel and Outlook)
  • Thorough knowledge of complex medical terminology
  • Previous Secretarial/Administrative experience (6 months minimum).

Desirable

  • Previous Office/Administrative experience in an NHS environment

Skills

Essential

  • Able to organize and prioritise own workload
  • Possess a range of communication skills
  • Able to function effectively as part of a Team
Person Specification

Qualifications

Essential

  • Educated to GCSE Level or equivalent. English at C or above - or equivalent qualification/demonstrable experience
  • Word Processing and Computer literacy skills to RSA3/NVQ3 Level

Desirable

  • AMSPAR
  • ECDL

Experience

Essential

  • Knowledge of Microsoft Office (Word, Excel and Outlook)
  • Thorough knowledge of complex medical terminology
  • Previous Secretarial/Administrative experience (6 months minimum).

Desirable

  • Previous Office/Administrative experience in an NHS environment

Skills

Essential

  • Able to organize and prioritise own workload
  • Possess a range of communication skills
  • Able to function effectively as part of a Team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Selby War Memorial Hospital

Doncaster Road

Selby

YO8 9BX


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

Selby War Memorial Hospital

Doncaster Road

Selby

YO8 9BX


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Team Leader

Angela Howcroft

a.howcroft@nhs.net

01904724309

Details

Date posted

01 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

419-7268454-MS-CO

Job locations

Selby War Memorial Hospital

Doncaster Road

Selby

YO8 9BX


Supporting documents

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