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York and Scarborough Teaching Hospitals NHS Foundation Trust

Hull York Medical School Administrative Assistant

The closing date is 01 September 2025

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Job summary

Are you an organised, efficient, and detail-oriented individual looking to contribute to the field of medical education?

Hull York Medical School is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our prestigious institution. This is an exciting opportunity to work in a stimulating environment, interact with medical professionals, and make a meaningful impact on healthcare education.

About Hull York Medical School: Hull York Medical School is a partnership between the University of Hull and the University of York, offering a cutting-edge medical curriculum designed to produce outstanding doctors. Our school is committed to excellence in medical education, research, and healthcare provision. We aim to inspire and empower our students to become compassionate, skilled, and innovative medical professionals.

Main duties of the job

To provide administrative and clerical support to the HYMS Student Liaison Office (SLO), in the administration of clinical placement teaching in primary and secondary care within the York area.

Contributing to the provision of a comprehensive secretarial and administrative service for the HYMS local faculty, clinical placement tutors, students and patients.

To be responsible for providing an efficient reception service to all users of the Learning and Research Centre.

About us

To find out more about what it is like to work for our Trust please visit the following link:

https://yorkhospitals.pagetiger.com/hdjgxd

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants

  • 27 days holiday rising to 33 days (depending on NHS Trust service)

  • Agenerous relocation package of up to 30% of salary (capped at £18k)to support with relocation expensesfor hard to fill positions where relocation would be an expectation to undertake the role fully.If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.

  • A variety ofdifferent typesof paid and unpaid leave covering emergency and planned leave

  • Confidential advice and support on personal, work,familyand relationship issues, 24/7, from our Employee Assistance Programme

  • NHS Car Lease scheme and Cycle to Work scheme

  • An extensive range of learning and development opportunities

  • Discounts on restaurants, getaways, shopping, motoring,cinemaand financefrom a rangeof providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

18 August 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

419-7411705-HYMS-MG

Job locations

York Hospital

Wigginton Road

York

YO31 8HE


Job description

Job responsibilities

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You areadvised to submityourapplication at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications fromeveryone,while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive fromdifferent backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part ofseekingto become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promoteSaBRE- Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

Detailed job description and main responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You areadvised to submityourapplication at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications fromeveryone,while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive fromdifferent backgrounds. If there is anything we can do to make our application process more accessible to you, please contact:yhs-tr.recruitment@nhs.net.

As part ofseekingto become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promoteSaBRE- Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Person Specification

Traing & Experience

Essential

  • Previous secretarial/office administration/reception or customer-facing experience

Desirable

  • Experience of working with undergraduates or other students

Communication and Relationship Skills

Essential

  • Excellent written and verbal communication and interpersonal skills
  • Effective team worker

Qualifications

Essential

  • GCSE English & Maths (grade A-C) or equivalent. RSA II or equivalent
Person Specification

Traing & Experience

Essential

  • Previous secretarial/office administration/reception or customer-facing experience

Desirable

  • Experience of working with undergraduates or other students

Communication and Relationship Skills

Essential

  • Excellent written and verbal communication and interpersonal skills
  • Effective team worker

Qualifications

Essential

  • GCSE English & Maths (grade A-C) or equivalent. RSA II or equivalent

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HYMS Team Leader

Nancy Panagiotopoulou

nancy.panagiotopoulou3@nhs.net

01904721885

Details

Date posted

18 August 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

419-7411705-HYMS-MG

Job locations

York Hospital

Wigginton Road

York

YO31 8HE


Supporting documents

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