York and Scarborough Teaching Hospitals NHS Foundation Trust

Medical Secretary

The closing date is 02 July 2025

Job summary

We are looking for a motivated and proactive individual to join the Rheumatology Secretarial Team, based at York Teaching Hospital.

This post is perfect for applicants with a strong background in administration, looking to step up into a secretarial role. We are committed to providing the training and support required to make the right candidate a success and integrate into our team.

The role is fast paced, varied and involves taking a lead in providing comprehensive secretarial/PA support to our consultants and their teams.

The role of medical secretary also requires excellent communication skills, engaging with our patients and assisting with their queries and concerns, liaising with the wider clinical networks and Multidisciplinary Teams.

Applicants need to be proficient at typing and have a working experience of digital dictation, with recent secretarial/administrative experience. Knowledge of medical vocabulary is an advantage, although not essential.

Main duties of the job

The main duties will include:

Typing of clinic letters
Maintaining patient information and clinical systems
Dealing with correspondence from patients and GP's
Ensuring referral to treatment targets are met
Consultant diary management

In return we can offer you:

A supportive & friendly working environment
Active encouragement to learn and develop within your role
Dedicated career pathways and great opportunities for continuing professional development
Commitment to, and support for, your wellbeing

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of provider

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

19 June 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

419-7123055-MS-CSD

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent)
Word processing skills - OCR III (or equivalent e.g. RSA III )
Typing skills - OCR III (or equivalent e.g. RSA III)

Experience

Essential

Minimum 2 years secretarial/administrative experience
Experience of using a variety of IT applications, including Microsoft Office
Ability to manage and prioritise conflicting deadlines and pressures
Ability to cope with distressing and emotional situations with patients, relatives and staff

Desirable

Experience of staff supervision
NHS Experience

Skills

Essential

Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
Excellent organisational skills

Person Specification

Qualifications

Essential

GCSE English Language, Grade C or above (or equivalent)
Word processing skills - OCR III (or equivalent e.g. RSA III )
Typing skills - OCR III (or equivalent e.g. RSA III)

Experience

Essential

Minimum 2 years secretarial/administrative experience
Experience of using a variety of IT applications, including Microsoft Office
Ability to manage and prioritise conflicting deadlines and pressures
Ability to cope with distressing and emotional situations with patients, relatives and staff

Desirable

Experience of staff supervision
NHS Experience

Skills

Essential

Proficient audio typist with the ability to accurately transcribe complex audio tapes and type complicated medical information whilst subject to frequent interruption
Excellent organisational skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE

Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)