Job summary
This SHYPS Medical Secretary post is based on site at Hull Royal Infirmary, working for the Cellular Pathology Department, providing a full and comprehensive PA and secretarial service to designated Pathology Consultants and their teams.
Main duties of the job
Medical Secretaries are part of the administration team supporting SHYPS Pathologists based at Hull delivering in a busy and time sensitive environment.
Responsibilities include, but are not limited to, the management and tracking of pathology cases and preparation of reports for weekly MDT meetings, providing secretarial support to Consultant Pathologists including copy and audio typing, liaison with the Lab and clinical teams to progress cases.
As part of the Medical Secretary Team they also collaborate to deliver appropriate cover across the service. Where applicable they will provide day-to-day work supervision of Assistant Medical Secretaries and administrative staff within the team.
About us
Our benefits
We offer a range of benefits to support our staff including:
Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Qualifications
Essential
- GCSE English Language, Grade C or above (or equivalent)
- Typing skills - OCR III (or equivalent e.g. RSA III )
- Evidence of continued professional development
Desirable
- ECDL
- Qualification or appropriate training in Customer Service
- AMSPAR
Knowledge
Essential
- In depth knowledge of office processes and procedures
- Thorough knowledge of medical terminology
- Experience of using a variety of IT applications, including Microsoft Office
Experience
Essential
- Minimum 2 years secretarial/administrative experience
- Experience of working in a customer focused environment
Desirable
- Experience of staff supervision
- NHS Experience
Skills
Essential
- Ability to communicate with all levels and disciplines of staff, patients, carers and external agencies
- Ability to manage and prioritise conflicting deadlines and pressures
- Ability to work on own initiative and exercise judgement to resolve problems
- High level of interpersonal skills, including sensitivity, diplomacy and empathy
- Excellent organisational skills
- Ability to assimilate new practices and knowledge
- Ability to get on well with members of a team
Person Specification
Qualifications
Essential
- GCSE English Language, Grade C or above (or equivalent)
- Typing skills - OCR III (or equivalent e.g. RSA III )
- Evidence of continued professional development
Desirable
- ECDL
- Qualification or appropriate training in Customer Service
- AMSPAR
Knowledge
Essential
- In depth knowledge of office processes and procedures
- Thorough knowledge of medical terminology
- Experience of using a variety of IT applications, including Microsoft Office
Experience
Essential
- Minimum 2 years secretarial/administrative experience
- Experience of working in a customer focused environment
Desirable
- Experience of staff supervision
- NHS Experience
Skills
Essential
- Ability to communicate with all levels and disciplines of staff, patients, carers and external agencies
- Ability to manage and prioritise conflicting deadlines and pressures
- Ability to work on own initiative and exercise judgement to resolve problems
- High level of interpersonal skills, including sensitivity, diplomacy and empathy
- Excellent organisational skills
- Ability to assimilate new practices and knowledge
- Ability to get on well with members of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
