Learning Administrator

York and Scarborough Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

An opportunity has arisen for an enthusiastic and motivated individual to work within the Mandatory Training Team based in York. You will assist with all aspects of the organisation, delivery and evaluation of mandatory training. You will also assist with the delivery of Corporate Induction and New Starter Fairs.

The postholder will:

Provide an efficient customer service for all Trust employees accessing Statutory and Mandatory training and The Learning Hub, resolving simple issues over the telephone or via email, escalating any technical issues to the Senior Learning Administrator and/or the Learning Hub Administration Team.
Control and maintain shared mailbox account.
Maintain comprehensive and up-to-date training records for all Trust staff, ensuring that the Learning Hub can always provide current audit data.

**Interviews will be held on 17th March 2025**

Main duties of the job

Work with the Senior Learning Administrator in planning and organising the Statutory and Mandatory programme including arranging dates & venues, liaising and point of contact for facilitators, sending reminders and supporting the evaluation of the programme.
Support and review evaluation of all Statutory and Mandatory training, both face to face and e-learning.
Maintain the currency of the Corporate Induction Information Pack, Statutory and Mandatory Training Handbook and New Starter Induction Resources Handbook, liaising with subject leads and updating accordingly.
Arrange and administer non-mandatory training events, where required, including liaising with Subject Leads, booking rooms, producing, and disseminating adverts, providing signing in sheets and updating registers post event.
Provide an efficient administrative and clerical service including photocopying resources, creating and updating of signing in sheets post event, electronic diary organisation, collection of post and producing documents as required.
Review current levels of required stock for the Mandatory Training Team, feeding back requirements to the Senior Learning Administrator.
Will carry out any other tasks as requested by the Senior Learning Administrator or Mandatory Training Lead.

Any other duties commensurate with the grade and nature of the post

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working, Compressed hours

Reference number

419-6853335-LA-WF

Job locations

York Hospital

Wigginton Road

York

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Qualifications and Training

Essential

Educated to GCSE Level English and Maths Grade C or equivalent
Typing skills/qualifications such as RSA 3/NVQ 3 or equivalent demonstrable experience

Desirable

ECDL

Experience and Knowledge

Essential

Previous administrative/secretarial experience
Knowledge of Microsoft Office (Word, Excel, and Outlook).

Desirable

Previous administrative experience, preferably in an NHS environment

Skills and Abilities

Essential

Ability to prioritise and deliver work of a high quality
Ability to work under pressure to meet deadlines
Organisational skills/attention to detail
Effective communication skills, verbal and written
Proficient Microsoft Office skills, particularly Excel

Person Specification

Qualifications and Training

Essential

Educated to GCSE Level English and Maths Grade C or equivalent
Typing skills/qualifications such as RSA 3/NVQ 3 or equivalent demonstrable experience

Desirable

ECDL

Experience and Knowledge

Essential

Previous administrative/secretarial experience
Knowledge of Microsoft Office (Word, Excel, and Outlook).

Desirable

Previous administrative experience, preferably in an NHS environment

Skills and Abilities

Essential

Ability to prioritise and deliver work of a high quality
Ability to work under pressure to meet deadlines
Organisational skills/attention to detail
Effective communication skills, verbal and written
Proficient Microsoft Office skills, particularly Excel

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.