Assistant Secretary/Administrative Assistant

York and Scarborough Teaching Hospitals NHS Foundation Trust

This job is now closed

Job summary

The Cancer, Specialist and Clinical Support Services Care Group is looking to recruit an enthusiastic and dynamic individual to join the Management Administration Team, as an Assistant Secretary.

The role will involve supporting the day to day running of a number of specialties within the Care Group. The post holder will be responsible for providing meeting agendas and minutes, supporting with ordering of consumables and equipment, HR documentation and general administrative support to the team.

The post holder must be educated to GCSE grade C or above (including Maths and English) or equivalent, and be able to demonstrate excellent computer/IT skills to include Microsoft Office Packages. They must also have secretarial or administrative experience.

Main duties of the job

The successful candidate will require excellent organisational skills, be able to demonstrate the ability to work independently, using their own initiative and be willing to be adaptable and flexible to meet the needs of this very busy service.

We are looking for an individual that can work to high standard, who pays attention to detail and accuracy and has good written and oral communication skills as well as possessing excellent communication skills.

About us

Our benefits

We offer a range of benefits to support our staff including:

Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
27 days holiday rising to 33 days (depending on NHS Trust service)
A variety of different types of paid and unpaid leave covering emergency and planned leave
Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
NHS Car Lease scheme and Cycle to Work scheme
An extensive range of learning and development opportunities
Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Date posted

30 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata

Contract

Permanent

Working pattern

Part-time, Flexible working, Home or remote working

Reference number

419-6938184-AS-C

Job locations

York or Scarborough Hospital

York or Scarborough

YO31 8HE

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Armed Forces Friendly Employer

Person Specification

Qualifications & Training

Essential

Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
Typing skills/qualifications such as RSA 3/NVQ 3 or equivalent demonstrable experience.

Desirable

ECDL
Previous experience of supervising others.

Skills

Essential

Able to organise and prioritise own workload
Communication skills
Able to function effectively as part of a team

Person Specification

Qualifications & Training

Essential

Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
Typing skills/qualifications such as RSA 3/NVQ 3 or equivalent demonstrable experience.

Desirable

ECDL
Previous experience of supervising others.

Skills

Essential

Able to organise and prioritise own workload
Communication skills
Able to function effectively as part of a team

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.