Job summary
We are looking to recruit a capable, helpful, self-motivated and enthusiastic administrator who will be a key team member in providing support to all teams within the Digital and Information Service.
The focus of the role is to provide the procurement support. The team deals with a large volume of IT equipment and telephone orders. The team is responsible for the process from quotation to delivery, including dealing with invoices, stock management, moving stock items to the other areas of the Trust.
The post holder will also assist with general office administration duties- data recording, scheduling meetings, room bookings, stationary orders and other office-based task.
Main duties of the job
The post holder will be working in a very fast phased environment and will work with multiple programmes and purchasing platforms at the same time. Multitasking, numeracy, attention to detail, prioritisation and organisational skills are essential as well as computer literacy. You will need to be flexible in order to deal with changing priorities and have a "can do" attitude.
We are a small team and there might be a time when the post holder will be the only administrator in the office. We are looking for a candidate who will have excellent communications skills, face to face and over the telephone. You will be enthusiastic to learn new tasks. We would expect that you demonstrate interpersonal skills with the ability to work with limited supervision, but to have confidence to seek advice when appropriate.
The role is office based, 37.5h /week, Monday- Friday, 08:30-17:00.
Temporary 12 month contract.
The post if full time but we would consider slightly less hours for the right candidate, minimum 30h/week to meet our service needs.
If you are currently employed by the Trust and you wish to apply for this role on a secondment basis, please seek permission from your current line manager before applying for the post.
About us
Our benefits
We offer a range of benefits to support our staff including:
- Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
- 27 days holiday rising to 33 days (depending on NHS Trust service)
- A variety of different types of paid and unpaid leave covering emergency and planned leave
- Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
- NHS Car Lease scheme and Cycle to Work scheme
- An extensive range of learning and development opportunities
- Discounts on restaurants, getaways, shopping, motoring, cinema and finance through a of providers
- Relocation payment - you may be eligible for financial support of up to £750 if you are relocating to join our Trust.
- Refer a FriendAs an employee of the Trust you could receive a £250 payment if you refer a nurse to us who subsequently takes up employment in our Trust (paid after the new starter completes 4-months in post).
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
DBS Checks
Under our criminal records check policy, we will re-claim the cost of DBS checks (where required for a role) on the commencement of your employment. Further details will be set out with your offer of employment. Volunteers and Bank roles are exempted from charges.
The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004. This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced.
The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on their DBS certificate that could reveal their previous identity. To contact the sensitive applications team, please telephone 0300 106 1452 or email sensitive@dbs.gov.uk.
Job description
Job responsibilities
A full description of the role is available in the attachment: job description.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
COVID-19 Vaccination Requirements
Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.
DBS Checks
Under our criminal records check policy, we will re-claim the cost of DBS checks (where required for a role) on the commencement of your employment. Further details will be set out with your offer of employment. Volunteers and Bank roles are exempted from charges.
The Disclosure and Barring Service (DBS) offers a confidential checking service for transgender applicants in accordance with the Gender Recognition Act 2004. This is known as the sensitive applications route, and is available for all levels of DBS check - basic, standard and enhanced.
The sensitive applications route gives transgender applicants the choice not to have any gender or name information disclosed on their DBS certificate that could reveal their previous identity. To contact the sensitive applications team, please telephone 0300 106 1452 or email sensitive@dbs.gov.uk.
Person Specification
Experience & Knowledge
Essential
- Proven ability to work under pressure and to tight deadlines
Desirable
- Understanding of ordering and billing process
- Experience of undertaking simple analysis of data
Education, Qualifications and Training
Essential
- Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
- Computer literacy skills -competent to advanced ECDL Level
- Previous Secretarial/ Administrative experience (6 months minimum)
Desirable
- Previous Office/Administrative experience in an NHS environment
Skills & Attributes
Essential
- Able to function effectively as part of a Team
- Capable of learning new software quickly and ability to grasp new concepts.
Desirable
Person Specification
Experience & Knowledge
Essential
- Proven ability to work under pressure and to tight deadlines
Desirable
- Understanding of ordering and billing process
- Experience of undertaking simple analysis of data
Education, Qualifications and Training
Essential
- Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
- Computer literacy skills -competent to advanced ECDL Level
- Previous Secretarial/ Administrative experience (6 months minimum)
Desirable
- Previous Office/Administrative experience in an NHS environment
Skills & Attributes
Essential
- Able to function effectively as part of a Team
- Capable of learning new software quickly and ability to grasp new concepts.
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
