York and Scarborough Teaching Hospitals NHS Foundation Trust

Clinical Support Co-ordinator

Information:

This job is now closed

Job summary

Due to maternity leave, an opportunity has become available to join our friendly and supportive Sexual Health team as a B4 Clinical Support Co-ordinator - 37.5hours per week.

We are looking for a well organised dynamic individual to join our team as a Clinical Support Co-ordinator to maintain our workforce and recruitment information.

Our successful candidate will play a key role in actively managing all the workforce and recruitment information, including keeping all personal files up to date within the Integrated Sexual Health Service (ISHS). The post holder will ensure delegated tasks are carried out smoothly and efficiently whilst maintaining confidentiality and working autonomously across our clinics.

If you are a highly organised individual with effective communication skills looking for an opportunity to join a dynamic and supportive team, we would very much like to hear from you!

Please note - if you would like your application to be considered for secondment, you must secure agreement from your line manager beforehand that you can be released to undertake the role.

Main duties of the job

Main duties of the job

  • Communicating with a range of contacts internally and externally, managers, staff and clients on issues relating to the workforce role. This information may be routine/straight forward, have a degree of complexity or be of a sensitive nature.
  • Maintain the security of sensitive personal and other confidential information
  • To plan and organise the admin function adopting a flexible approach when needed.
  • Carry out designated admin task as appropriate
  • Develop and maintain appropriate and internal written working practices for Clinical Support.
  • You may hold a delegated budget and be authorised to sign off financial payments.
  • Day to day supervision, coordination or management of the admin and clerical staff. Including recruitment, appraisals, disciplinaries, grievance, sickness absence and performance issues.
  • Ensure the relevant department paper based and or computerised information system are adequately maintained and fit for purpose. You may be required to input data and produce standard ad hoc reports.
  • You may carry out PA type duties for the Clinical Services Manager, Operations Manager and Service Manager as required.
  • Support with all internal audit processes.
  • Support with Risk assessment and COSHH assessments as required
  • The post holder will have or acquire the appropriate level of safeguarding and child protection knowledge, skills and practice required for the trust.
  • Will observe all relevant IPC policies in carrying out their duties

About us

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

07 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

419-5474303-CSC-CG5

Job locations

YorSexual Health

31 Monkgate

York

YO31 7PB


Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: recruitment@york.nhs.uk.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: recruitment@york.nhs.uk.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Criteria Education, Qualifications and Training

Essential

  • Previous Administrative experience (2 years minimum), including a minimum of 6 months Staff Management/Supervisory experience
  • Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level

Experience and Knowledge Required

Essential

  • Possess a range of developed communication skills. Able to function effectively as part of a Team. Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice

Desirable

  • Experience of dealing with confidential information

Skills and Attributes

Essential

  • Able to organise and prioritise both own workload and that of others as required.

Aptitude and Personal Qualities

Essential

  • Self-discipline/motivated to function independently, but also able to motivate others
Person Specification

Criteria Education, Qualifications and Training

Essential

  • Previous Administrative experience (2 years minimum), including a minimum of 6 months Staff Management/Supervisory experience
  • Educated to NVQ Level 4/5, BTEC Level Higher National Diploma & Certificate (HND/C) or equivalent level

Experience and Knowledge Required

Essential

  • Possess a range of developed communication skills. Able to function effectively as part of a Team. Have the ability to exercise sound judgement in relation to problem solving and identifying situations requiring further advice

Desirable

  • Experience of dealing with confidential information

Skills and Attributes

Essential

  • Able to organise and prioritise both own workload and that of others as required.

Aptitude and Personal Qualities

Essential

  • Self-discipline/motivated to function independently, but also able to motivate others

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

YorSexual Health

31 Monkgate

York

YO31 7PB


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

YorSexual Health

31 Monkgate

York

YO31 7PB


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Manager

Nikki Foster

nikki.foster4@nhs.net

01904725442

Details

Date posted

07 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

419-5474303-CSC-CG5

Job locations

YorSexual Health

31 Monkgate

York

YO31 7PB


Supporting documents

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