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York and Scarborough Teaching Hospitals NHS Foundation Trust

HYMS Administrative Assistant/Receptionist

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This job is now closed

Job summary

Are you an organized, efficient, and detail-oriented individual looking to contribute to the field of medical education? Hull York Medical School (HYMS) is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant, you will play a crucial role in supporting the smooth operation of our programme. This is an exciting opportunity to work in a stimulating environment, interact with medical professionals, and make a meaningful impact on healthcare education.

About Hull York Medical School: Hull York Medical School is a partnership between the University of Hull and the University of York, offering a cutting-edge medical curriculum designed to produce outstanding doctors. Our school is committed to excellence in medical education, research, and healthcare provision. We aim to inspire and empower our students to become compassionate, skilled, and innovative medical professionals.

The successful applicant will be expected to undertake the *Level 3 Business Administrator* apprenticeship programme. Further details can be discussed at interview.

Main duties of the job

Administration

  • Provide an efficient administrative and clerical support service to the Phase 1, 2 & 3 Teaching and Administration Co-ordinators and Liaison Managers and other members of the local HYMS faculty. Delegated task may include:
  • Making room bookings for HYMS teaching activities
  • Dealing with day-to-day queries from students and clinical placement tutors in respect of timetabling matters
  • Distributing teaching and assessment materials
  • Providing support in the preparation and delivery of induction and student examinations as they occur
  • Ensure completion of appropriate student assessment and absence forms and informing the University.
  • Typing, photocopying, producing letters and other documents, faxing and emailing documents, mail shots and electronic diary organisation
  • Responsible for monitoring of stock levels for stationery and other consumables, re-ordering as required

About us

Our benefits

We offer a range of benefits to support our staff including:

  • Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
  • 27 days holiday rising to 33 days (depending on NHS Trust service)
  • A variety of different types of paid and unpaid leave covering emergency and planned leave
  • Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
  • NHS Car Lease scheme and Cycle to Work scheme
  • An extensive range of learning and development opportunities
  • Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers

For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.

Details

Date posted

07 July 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-5415526-AA-WF

Job locations

York Hospital

Wigginton Road

York

YO31 8HE


Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: recruitment@york.nhs.uk.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Job description

Job responsibilities

A full description of the role is available in the attachment: job description.

Working for the Trust

Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.

Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: recruitment@york.nhs.uk.

As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.

Armed Forces Friendly Employer

We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.

COVID-19 Vaccination Requirements

Our Trust continues to strongly encourage our staff to be vaccinated against COVID19, this remains our best defence to protect our patients, ourselves and everyone else.

Person Specification

Experience

Essential

  • Previous secretarial/office administration/reception or customer facing experience

Desirable

  • Experience of working with undergraduates or other students

Qualification

Essential

  • GCSE English & Maths (grade A-C) or equivalent.

Communication and relationship skills

Essential

  • Excellent written and verbal communication and interpersonal skills

Planning and organisational skills

Essential

  • Able to produce accurate documentation as required e.g room booking schedules
Person Specification

Experience

Essential

  • Previous secretarial/office administration/reception or customer facing experience

Desirable

  • Experience of working with undergraduates or other students

Qualification

Essential

  • GCSE English & Maths (grade A-C) or equivalent.

Communication and relationship skills

Essential

  • Excellent written and verbal communication and interpersonal skills

Planning and organisational skills

Essential

  • Able to produce accurate documentation as required e.g room booking schedules

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer details

Employer name

York and Scarborough Teaching Hospitals NHS Foundation Trust

Address

York Hospital

Wigginton Road

York

YO31 8HE


Employer's website

https://www.yorkhospitals.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

HYMS Team Manager

Nancy Panagiotopoulou

nancy.panagiotopoulou3@nhs.net

01904721885

Details

Date posted

07 July 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

419-5415526-AA-WF

Job locations

York Hospital

Wigginton Road

York

YO31 8HE


Supporting documents

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