Job summary
Bedfordshire Hospitals NHS Foundation Trust is undergoing a large redevelopment programme. This will see the creation of new hospital buildings and refurbishment of existing buildings both on the acute hospital site and offsite within the community; to support patient focussed clinical service provision. The post holder will be exposed to strategic development, procurement, construction, management and governance, stakeholder engagement and communication.
The key objective off the role is to provide a high quality administrative and support service to the Redevelopment Team. This involves assisting with general office duties, undertaking project related tasks, and acting as a personal assistant to the Programme Director.
Good communication, teamwork and a flexible approach to working within a dynamic environment are essential for this role. The successful candidate will be IT literate and be able to support a number of colleagues with varied tasks to deliver the Redevelopment Programme.
Main duties of the job
To develop good relationships with all stakeholders, including Contractors, Suppliers and Sub Consultants to the Trust, supporting the Hospital's Redevelopment Programme.
Carry out general office duties and provide secretarial/administrative support including diary management to the Redevelopment Programme Director and Senior Team.
Support managing the Redevelopment Inbox and responding to queries as required.
Raise requisitions including ordering and purchasing of supplies /equipment and professional services using the e-Procurement system and updating the PO tracker to keep an accurate record.
Project Equipping; supportwith deliveries and placement of equipment.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job
Job description
Job responsibilities
Please refer to the enclosed Job Description and Personal Specification.
Bedfordshire Hospitals NHS Foundation Trust is undergoing a large redevelopment programme. This will see the creation of new hospital buildings and refurbishment of existing buildings both on the acute hospital site and offsite within the community; to support patient focussed clinical service provision. The post holder will be exposed to strategic development, procurement, construction, management and governance, stakeholder engagement and communication.
The key objective off the role is to provide a high quality administrative and support service to the Redevelopment Team. This involves assisting with general office duties, undertaking project related tasks, and acting as a personal assistant to the Programme Director.
Good communication, teamwork and a flexible approach to working within a dynamic environment are essential for this role. The successful candidate will be IT literate and be able to support a number of colleagues with varied tasks to deliver the Redevelopment Programme.
To develop good relationships with all stakeholders, including Contractors, Suppliers and Sub Consultants to the Trust, supporting the Hospitals Redevelopment Programme.
Carry out general office duties and provide secretarial/administrative support including diary management to the Redevelopment Programme Director and Senior Team.
Support managing the Redevelopment Inbox and responding to queries as required.
Raise requisitions including ordering and purchasing of supplies /equipment and professional services using the e-Procurement system and updating the PO tracker to keep an accurate record.
Project Equipping; support with deliveries and placement of equipment.
Job description
Job responsibilities
Please refer to the enclosed Job Description and Personal Specification.
Bedfordshire Hospitals NHS Foundation Trust is undergoing a large redevelopment programme. This will see the creation of new hospital buildings and refurbishment of existing buildings both on the acute hospital site and offsite within the community; to support patient focussed clinical service provision. The post holder will be exposed to strategic development, procurement, construction, management and governance, stakeholder engagement and communication.
The key objective off the role is to provide a high quality administrative and support service to the Redevelopment Team. This involves assisting with general office duties, undertaking project related tasks, and acting as a personal assistant to the Programme Director.
Good communication, teamwork and a flexible approach to working within a dynamic environment are essential for this role. The successful candidate will be IT literate and be able to support a number of colleagues with varied tasks to deliver the Redevelopment Programme.
To develop good relationships with all stakeholders, including Contractors, Suppliers and Sub Consultants to the Trust, supporting the Hospitals Redevelopment Programme.
Carry out general office duties and provide secretarial/administrative support including diary management to the Redevelopment Programme Director and Senior Team.
Support managing the Redevelopment Inbox and responding to queries as required.
Raise requisitions including ordering and purchasing of supplies /equipment and professional services using the e-Procurement system and updating the PO tracker to keep an accurate record.
Project Equipping; support with deliveries and placement of equipment.
Person Specification
Education
Essential
- Good education background to GCSE level or equivalent.
- Good level of written English
Desirable
- Ability to use Trust Procurement System Unit4
Knowledge
Essential
- Microsoft office packages
- Knowledge of general office procedures
- Understanding of the need of confidentiality awareness at all times
Desirable
- Knowledge of working in a hospital environment
- Knowledge of purchase ordering system.
Experience
Essential
- Office Admin experience including diary management.
- Experience of working in a team to deliver shared objectives
Desirable
- Understanding of the of health care provision
Person Specification
Education
Essential
- Good education background to GCSE level or equivalent.
- Good level of written English
Desirable
- Ability to use Trust Procurement System Unit4
Knowledge
Essential
- Microsoft office packages
- Knowledge of general office procedures
- Understanding of the need of confidentiality awareness at all times
Desirable
- Knowledge of working in a hospital environment
- Knowledge of purchase ordering system.
Experience
Essential
- Office Admin experience including diary management.
- Experience of working in a team to deliver shared objectives
Desirable
- Understanding of the of health care provision
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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