Job summary
As a Data Entry Clerk, you'll play a key role in supporting the Cardiac Rehab Service by ensuring accurate and timely input of data into the National Audit for Cardiac Rehab database, in-house systems, and Trust-wide platforms. Your attention to detail will help maintain the integrity of vital patient information and service records.
Beyond data entry, you'll provide essential administrative and reception support, helping the team deliver a smooth and efficient service. Collaboration is at the heart of this role--you'll work closely with both the Administrative and Clinical Cardiac Rehab teams, as well as liaise with Trust colleagues and external health professionals and agencies to keep everything running seamlessly.
Main duties of the job
Office-based duties will include entering data accurately and promptly into cardiac and Trust-wide systems, ensuring compliance with all directorate and Trust requirements. You will also be responsible for producing clear, timely, and accurate reports that maintain strict confidentiality, supporting continuous service evaluation and driving quality improvement across the department.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job.
Job description
Job responsibilities
To use Cardiac Rehab databases for the booking of Cardiac Rehab outpatient clinics and posting patient letters/correspondence.
Respond appropriately when acting as the initial point of contact patients/ relatives and staff. Referring to Administrative / Clinical Team or Senior Leads as appropriate
Organises own workload effectively to facilitate the provision of a timely and efficient service.
To use and develop effective communication tools, verbal and non-verbal to communicate with patients who may have barriers to understanding or communicating. For example patients with hearing, sight problems or cognitive problems.
Ensure patient notes are maintained, filed and scanned in accordance with Trust policy and are available to clinicians when patients attend Cardiac Rehab.
Ensure all patient notes are secure and accessible in Cardiac Rehab.
Job description
Job responsibilities
To use Cardiac Rehab databases for the booking of Cardiac Rehab outpatient clinics and posting patient letters/correspondence.
Respond appropriately when acting as the initial point of contact patients/ relatives and staff. Referring to Administrative / Clinical Team or Senior Leads as appropriate
Organises own workload effectively to facilitate the provision of a timely and efficient service.
To use and develop effective communication tools, verbal and non-verbal to communicate with patients who may have barriers to understanding or communicating. For example patients with hearing, sight problems or cognitive problems.
Ensure patient notes are maintained, filed and scanned in accordance with Trust policy and are available to clinicians when patients attend Cardiac Rehab.
Ensure all patient notes are secure and accessible in Cardiac Rehab.
Person Specification
qualification
Essential
- Education to GCSE standard or equivalent to include grade C in English, Computer literacy as demonstrated by IT qualifications (e.g. CLAIT level 1) or previous experience of working with Windows package (Word, Outlook Access and Excel) or similar within a working environment, Knowledge of working with hospital database systems.
Desirable
- Previous use of Cardiovascular Information System [CVIS] and National Audit of Cardiac Rehab [NACR] database
knowledge and experience
Essential
- Experience of database management systems Previous work within a busy and fast-paced environment. Word, Excel, Access & Email Internet literacy.
Desirable
- Multidisciplinary team working within an NHS environment. Audit and evaluation. Previous reception experience
skills
Essential
- Methodical, organised and able to prioritise own workload Ability to work well under pressure Ability to adapt to change
Desirable
- Experience of providing and receiving highly sensitive information
Person Specification
qualification
Essential
- Education to GCSE standard or equivalent to include grade C in English, Computer literacy as demonstrated by IT qualifications (e.g. CLAIT level 1) or previous experience of working with Windows package (Word, Outlook Access and Excel) or similar within a working environment, Knowledge of working with hospital database systems.
Desirable
- Previous use of Cardiovascular Information System [CVIS] and National Audit of Cardiac Rehab [NACR] database
knowledge and experience
Essential
- Experience of database management systems Previous work within a busy and fast-paced environment. Word, Excel, Access & Email Internet literacy.
Desirable
- Multidisciplinary team working within an NHS environment. Audit and evaluation. Previous reception experience
skills
Essential
- Methodical, organised and able to prioritise own workload Ability to work well under pressure Ability to adapt to change
Desirable
- Experience of providing and receiving highly sensitive information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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