Job summary
An opportunity has arisen for an enthusiastic and motivated individual to join Bedfordshire Hospital Clinical Engineering/ EBME Team, providing medical device maintenance support at Luton & Dunstable University Hospital.
We are looking to recruit a suitably experienced/ keen to learn Medical Equipment Library and Office Assistant Administrator to support our team in providing a full range of medical equipment maintenance services.
Ideally, you will be qualified to NVQ Level 3 in Business Administration or equivalent and have some experience in using a database system
Full support and training of our internal systems are offered ensuring excellent career prospects.
Main duties of the job
Provide Equipment Library support, along with secretarial and administrative assistance to the Clinical Engineering Manager and Clinical Devices Trainer. This will include general correspondence, support in organising educational activities, recording of data and information on Equipment Library, telephone cover, filing, uploading internal/external service reports, taking deliveries and photocopying.
Book in all deliveries of Medical Equipment and consumables to enable all invoices to be cleared for payment. Responsible for the control of all clerical related stock and non-stock (non-technical) items within the Department.
Assist with the control of stock level, stock valuation, minimisation of waste, stock room organisation and layout.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job
Job description
Job responsibilities
To assist with Medical Equipment Library (MEL) and administrative tasks for the Clinical Engineering Manager, Clinical Devices Trainer, Equipment Library Support, and Technical Team Leader, while also offering support to the entire department.
Produce reports of collated statistical data as required. To be the first point of call for queries through the electronic Clinical Engineering Helpdesk. There is a comprehensive range of work procedures some ofwhich are not routine but may require a high level of concentration and detail.
- To responsible for the efficient day-to-day running of the Medical Equipment Library (MEL), as well as handling clerical and administrative duties within the Department of Clinical Engineering and Maintenance.
For more Details check the Job Description.
Job description
Job responsibilities
To assist with Medical Equipment Library (MEL) and administrative tasks for the Clinical Engineering Manager, Clinical Devices Trainer, Equipment Library Support, and Technical Team Leader, while also offering support to the entire department.
Produce reports of collated statistical data as required. To be the first point of call for queries through the electronic Clinical Engineering Helpdesk. There is a comprehensive range of work procedures some ofwhich are not routine but may require a high level of concentration and detail.
- To responsible for the efficient day-to-day running of the Medical Equipment Library (MEL), as well as handling clerical and administrative duties within the Department of Clinical Engineering and Maintenance.
For more Details check the Job Description.
Person Specification
Qualifications
Essential
- NVQ Business Administration L3 or Equivalent experience.
- Proficient user of Microsoft word, Excel
Desirable
Experience
Essential
- Experience in procurement i.e placing orders, goods received and clearing invoices.
- Experience working in a multi-tasked office.
- Sound Knowledge and Understanding in the use and maintenance of Equipment database.
Desirable
- Previous work within a Healthcare/ Engineering Service.
Knowledge
Essential
- Have a high degree of business and office knowledge to enable the efficient working of a busy office.
- Understanding Information governance/ Confidentiality
Desirable
- Have an all-round knowledge to enable the interpretation of complex Medical Engineering/ devices terms and description.
- Knowledge of computerised database
Other
Essential
- Have a flexible approach to work to meet service demands.
Desirable
- Ability to travel throughout both Trusts as and when required by Senior Management.
Person Specification
Qualifications
Essential
- NVQ Business Administration L3 or Equivalent experience.
- Proficient user of Microsoft word, Excel
Desirable
Experience
Essential
- Experience in procurement i.e placing orders, goods received and clearing invoices.
- Experience working in a multi-tasked office.
- Sound Knowledge and Understanding in the use and maintenance of Equipment database.
Desirable
- Previous work within a Healthcare/ Engineering Service.
Knowledge
Essential
- Have a high degree of business and office knowledge to enable the efficient working of a busy office.
- Understanding Information governance/ Confidentiality
Desirable
- Have an all-round knowledge to enable the interpretation of complex Medical Engineering/ devices terms and description.
- Knowledge of computerised database
Other
Essential
- Have a flexible approach to work to meet service demands.
Desirable
- Ability to travel throughout both Trusts as and when required by Senior Management.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
