Job summary
A unique opportunity has arisen in the Workforce Directorate for a Medical Workforce Administrator.
Good communication, attention to detail and strong administration skills are essential to this role as are experience of Microsoft Office packages and all aspects of office work.
You will be responsible for supporting the team in the day to day administrator duties required in a busy office environment.
You will need to be motivated, flexible and able to work independently and at times under pressure.
If you are interested in a challenging new role within a high performing Acute NHS Trust and have the skills we are looking for then we would very much like to hear from you.
Main duties of the job
The postholder will be required to support with a full range of administrative and clerical duties in connection with the recruitment life cycle for Trust & Deanery appointed junior doctors.
You will be responsible for updating and maintaining TRAC in relation to the above recruitment vacancies.
You will be required to maintain the generic e-mail in box on a daily basis, responding to all queries and escalated if required.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Job description
Job responsibilities
Support with the interview process by preparing interview papers, setting panels up and booking rooms (if required).
You will be required to review and distribute the post received daily.
You will be required to greet visitors to the department and support with their queries along with the completion of ID checks and starter paperwork for appointed candidates.
You will be required to complete the filing of both electronic and paper records.
Support with the preparation of the quarterly guardian board reports, which summarises all exception reports, work schedule reviews and rota gaps, and provides assurance on compliance with safe working hours.
Support the Guardian (when required) with the administration for the junior doctor forum.
To liaise as appropriate with the Medical Workforce Team for issues relating to working hours and rotas.
Job description
Job responsibilities
Support with the interview process by preparing interview papers, setting panels up and booking rooms (if required).
You will be required to review and distribute the post received daily.
You will be required to greet visitors to the department and support with their queries along with the completion of ID checks and starter paperwork for appointed candidates.
You will be required to complete the filing of both electronic and paper records.
Support with the preparation of the quarterly guardian board reports, which summarises all exception reports, work schedule reviews and rota gaps, and provides assurance on compliance with safe working hours.
Support the Guardian (when required) with the administration for the junior doctor forum.
To liaise as appropriate with the Medical Workforce Team for issues relating to working hours and rotas.
Person Specification
Qualifications
Essential
- Minimum of 5 GCSE (C and above) or equivalent experience
- Evidence of continued professional development
- Willingness to learn via electronic and face to face courses/attend courses
Desirable
- Understanding of admin and HR processes
Experience
Essential
- Computer literate
- Ability to work in a fast paced environment
- Experience of working in a team
Desirable
- Working with medical staff or in a healthcare setting
- Dealing with difficult or challenging situations
Knowledge and Skills
Essential
- Ability to plan and prioritise and manage time effectively
- Ability to work on own initiative
- Coordination skills & attention to detail
- Ability to multitask
Personel Characteristics
Essential
- Approachable
- Polite and tactful
- Team Orientated
- Excellent written and oral communication skills
- Excellent time management skills
Person Specification
Qualifications
Essential
- Minimum of 5 GCSE (C and above) or equivalent experience
- Evidence of continued professional development
- Willingness to learn via electronic and face to face courses/attend courses
Desirable
- Understanding of admin and HR processes
Experience
Essential
- Computer literate
- Ability to work in a fast paced environment
- Experience of working in a team
Desirable
- Working with medical staff or in a healthcare setting
- Dealing with difficult or challenging situations
Knowledge and Skills
Essential
- Ability to plan and prioritise and manage time effectively
- Ability to work on own initiative
- Coordination skills & attention to detail
- Ability to multitask
Personel Characteristics
Essential
- Approachable
- Polite and tactful
- Team Orientated
- Excellent written and oral communication skills
- Excellent time management skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
