Job summary
The Pharmacy Procurement team at Bedford Hospital is responsible for the safe, efficient and cost effective procurement of medicines for the Trust and works hard to ensure the best value for money for the trust is achieved when carrying out procurement activities.
An exciting opportunity has arisen for the role of Pharmacy Purchasing Officer to join the Pharmacy Procurement department at Bedford Hospital; a role which will be crucial in delivering a safe and effective medicines procurement service to the Trust.
The successful candidate will support the Procurement Team in the purchasing of goods and services, ensuring that best value for money is achieved whilst complying with all Trust financial procedures and UK procurement directives.
Candidates should possess the necessary interpersonal skills to liaise with suppliers, stakeholders and other departments internally to advise on procurement issues and also with purchasing staff in other Trusts, External procurement hubs and all relevant bodies to identify opportunities for improving value.
Main duties of the job
- To help maintain e-commerce functionality with the Senior Pharmacy Purchasing Officer and to take responsibility of the daily administration of the Powergate EDI system
- To carry out a range of duties associated with ordering/receipt and invoicing of pharmaceutical items using the Pharmacy computer system
- Support the Senior Purchasing officers with the management of drug shortages for the trust, liaising with wards and departments on their use and stock supply.
- To support the Senior Purchasing Officer with the efficient day to day purchasing and stock control of pharmaceuticals, including appropriate sourcing of urgent medicines.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarise yourself with all requirements of the job.
Job description
Job responsibilities
- To raise orders using the Pharmacy computer system, and ensure the placing of these with relevant suppliers, in accordance with standard operating procedures.
- To ensure purchasing is in accordance with the Trusts contracts, frameworks and purchase agreements.
- To process e-commerce orders through the Powergate EDI system, and to help develop and maintain systems of electronic invoice reconciliation.
- To investigate into and resolve problems with late, short, incorrect or damaged deliveries in liaison with the senior procurement officers.
- To chase items on orders with manufactures and wholesalers in regards to them being outstanding. Supports with the investigation of replenishment dates.
- To liaise with the Finance Department concerning resolving problems with accounts and creditors in conjunction with the Senior Procurement Lead.
- To identify when product ordered is eligible for off contract claim i.e. meets all requirements and to inform senior procurement colleagues to take the process forward
- To deal with general enquiries and telephone orders made to the hospital through the Pharmacy office.
- To monitor and respond to queries received to the pharmacy procurement inbox
- To participate fully in the individual performance review and objective setting process of the Trust.
- To act in support of the Pharmacy Purchasing Clerk.
- To Update and manage the cross site transfer spreadsheet
- This job description reflects the immediate requirements and objectives of the post of Senior Pharmacy clerk within the pharmaceutical service. As duties of the post develop and change, the job description will be reviewed and will be subject to amendment, in consultation with the post holder.
Job description
Job responsibilities
- To raise orders using the Pharmacy computer system, and ensure the placing of these with relevant suppliers, in accordance with standard operating procedures.
- To ensure purchasing is in accordance with the Trusts contracts, frameworks and purchase agreements.
- To process e-commerce orders through the Powergate EDI system, and to help develop and maintain systems of electronic invoice reconciliation.
- To investigate into and resolve problems with late, short, incorrect or damaged deliveries in liaison with the senior procurement officers.
- To chase items on orders with manufactures and wholesalers in regards to them being outstanding. Supports with the investigation of replenishment dates.
- To liaise with the Finance Department concerning resolving problems with accounts and creditors in conjunction with the Senior Procurement Lead.
- To identify when product ordered is eligible for off contract claim i.e. meets all requirements and to inform senior procurement colleagues to take the process forward
- To deal with general enquiries and telephone orders made to the hospital through the Pharmacy office.
- To monitor and respond to queries received to the pharmacy procurement inbox
- To participate fully in the individual performance review and objective setting process of the Trust.
- To act in support of the Pharmacy Purchasing Clerk.
- To Update and manage the cross site transfer spreadsheet
- This job description reflects the immediate requirements and objectives of the post of Senior Pharmacy clerk within the pharmaceutical service. As duties of the post develop and change, the job description will be reviewed and will be subject to amendment, in consultation with the post holder.
Person Specification
Qualifications
Essential
- At Least 2 GCSE's including English and Mathematics at grade C/(4) or above or equivalent
Desirable
- Level 2 NVQ units in relevant Pharmaceutical area or equivalent
- CIPS training to level 2 introductory certificate in purchasing and supply level
Experience
Essential
- Experience of working to deadlines and managing own workload to meet the needs of a service
- Experience of data inputting - raising orders/invoicing
- Experience of running simple reports using Excel or similar
- Experience of working within a team
Desirable
- Previous experience of working with pharmaceutical products
- Experience of raising orders / invoicing
Knowledge
Essential
- Knowledge of office procedures
- Knowledge of Microsoft Office suite
- Knowledge of sales and purchase ledger
- Knowledge of the NHS
- Awareness of medicine names
- Understanding of the need of confidentiality awareness at all times
Communication Skills
Essential
- Good written and verbal communication skills
- Good telephone manner
- Good listening skills
Personal Skills
Essential
- Demonstrable IT Literacy
- Standard keyboard skills
- Accurate at inputting data
- Problem-Solving skills
- Ability to work to deadlines and to acheive objectives in an organised manner
- Ability to use own initiative and be self-motivated
Personal Characterisitics
Essential
- Friendly and efficient telephone manner
- Calm under pressure
- Able to work with minimum supervision; self-reliant
- Willing to undertake in-house training on pharmacy computer and automated commerce systems
- Work well within a team or alone
Physical / Mental Effort
Essential
- Able to cope with an occasional requirement for light physical effort
- Able to spend most of the day inputting data accurately into computer
Person Specification
Qualifications
Essential
- At Least 2 GCSE's including English and Mathematics at grade C/(4) or above or equivalent
Desirable
- Level 2 NVQ units in relevant Pharmaceutical area or equivalent
- CIPS training to level 2 introductory certificate in purchasing and supply level
Experience
Essential
- Experience of working to deadlines and managing own workload to meet the needs of a service
- Experience of data inputting - raising orders/invoicing
- Experience of running simple reports using Excel or similar
- Experience of working within a team
Desirable
- Previous experience of working with pharmaceutical products
- Experience of raising orders / invoicing
Knowledge
Essential
- Knowledge of office procedures
- Knowledge of Microsoft Office suite
- Knowledge of sales and purchase ledger
- Knowledge of the NHS
- Awareness of medicine names
- Understanding of the need of confidentiality awareness at all times
Communication Skills
Essential
- Good written and verbal communication skills
- Good telephone manner
- Good listening skills
Personal Skills
Essential
- Demonstrable IT Literacy
- Standard keyboard skills
- Accurate at inputting data
- Problem-Solving skills
- Ability to work to deadlines and to acheive objectives in an organised manner
- Ability to use own initiative and be self-motivated
Personal Characterisitics
Essential
- Friendly and efficient telephone manner
- Calm under pressure
- Able to work with minimum supervision; self-reliant
- Willing to undertake in-house training on pharmacy computer and automated commerce systems
- Work well within a team or alone
Physical / Mental Effort
Essential
- Able to cope with an occasional requirement for light physical effort
- Able to spend most of the day inputting data accurately into computer
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
