Job summary
The Transcription Team, based at Luton, are looking for fast, accurate typists to join their friendly team.
This post requires the post holder to provide an efficient and comprehensive transcription typist service, using the Bighand digital dictation system, to various departments within the Trust and their Clinical and Nursing teams. The post requires the ability to work on your own initiative, but support is always available from the Supervisor and Assistant Supervisor.
The posts (substantive and bank) will be part time and based in the Transcription Office and the Luton and Dunstable Hospital.
Main duties of the job
1. Digital dictation.
2. Typing and checking of letters at speed from dictation
3. Validate each dictation to ensure the patient details are correct by cross referencing the profiling window with the dictation.
4. To recognise inconsistencies and anomalies
5. Maintain folders in date and time order
6. Observing strict patient confidentiality
7. To be aware of Departmental Health and Safety requirements.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics.
You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career.
We have state-of-the art facilities placing us at the heart of cutting edge health care. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. Please ensure that you make your application as soon as possible.
All new staff will be subject to a probationary period covering their first six months in post. Travel between hospital sites may be required.
Please review all documents attached to this advert to ensure you familiarize yourself with all requirements of the job.
Job description
Job responsibilities
JOB SUMMARY
To provide an excellent standard of typing to Clinicians and Nurses within various Medical Specialities. This post requires the post holder to provide an efficient and comprehensive transcription typist service to various departments within the Trust and its Clinical and Nursing teams, ensuring that the work is prioritised according to the ever-changing demands of the service. The post requires the ability to work on your own initiative, however support is always available from the Supervisor.
KEY RESPONSIBILITIES
- To provide an efficient transcription service. This will be audio typing from digital dictation. The job will require typing and checking of letters at speed from dictation and other tasks associated with the production and circulation of clinical correspondence.
- To validate each dictation to ensure the patient details are correct by cross referencing the profiling window with the dictation.
- To recognise inconsistencies and anomalies with dictations and escalate to the Transcription Supervisor.
- To maintain folders in date and time order unless otherwise instructed.
- Observing strict confidentiality in all matters concerning patients and visitors.
- Demonstrating and explaining practices and procedures to new, less experienced staff.
- To be aware of Departmental Health and Safety requirements.
- To carry out any other reasonable duties as assigned by the Supervisor/Manager commensurate with grade
Job description
Job responsibilities
JOB SUMMARY
To provide an excellent standard of typing to Clinicians and Nurses within various Medical Specialities. This post requires the post holder to provide an efficient and comprehensive transcription typist service to various departments within the Trust and its Clinical and Nursing teams, ensuring that the work is prioritised according to the ever-changing demands of the service. The post requires the ability to work on your own initiative, however support is always available from the Supervisor.
KEY RESPONSIBILITIES
- To provide an efficient transcription service. This will be audio typing from digital dictation. The job will require typing and checking of letters at speed from dictation and other tasks associated with the production and circulation of clinical correspondence.
- To validate each dictation to ensure the patient details are correct by cross referencing the profiling window with the dictation.
- To recognise inconsistencies and anomalies with dictations and escalate to the Transcription Supervisor.
- To maintain folders in date and time order unless otherwise instructed.
- Observing strict confidentiality in all matters concerning patients and visitors.
- Demonstrating and explaining practices and procedures to new, less experienced staff.
- To be aware of Departmental Health and Safety requirements.
- To carry out any other reasonable duties as assigned by the Supervisor/Manager commensurate with grade
Person Specification
Qualifications
Essential
- RSA 3 or equivalent secretarial qualification
- General Education to NVQ level II or equivalent
Desirable
- Knowledge of IPM/ICE
- Apprenticeship in Medical Terminology
Experience
Essential
- Experience in secretarial/administration
- Working on your own initiative
- Excellent typing skills touch or audio typing
- Knowledge/experience of computer systems
- Competent in the use of Windows packages to include Word, Excel,and E-mail
Desirable
- Medical secretary experience
- NHS experience
- Experience of using Big Hand
Knowledge
Essential
- Understanding the need for confidentiality at all times
- Knowledge of medical terminology
Personal
Essential
- Able to work well under pressure
- Attention to detail and accuracy
- Evidence of the ability to learn new IT skills
- Able to communicate clearly with a wide range of colleagues, both written and verbally
- Good presentation
- Able to work on own initiative
- Ability to work to deadlines
- Team player
- Flexible
- Reliable and dependable
- Ability for high level of concentration to ensure accuracy
Person Specification
Qualifications
Essential
- RSA 3 or equivalent secretarial qualification
- General Education to NVQ level II or equivalent
Desirable
- Knowledge of IPM/ICE
- Apprenticeship in Medical Terminology
Experience
Essential
- Experience in secretarial/administration
- Working on your own initiative
- Excellent typing skills touch or audio typing
- Knowledge/experience of computer systems
- Competent in the use of Windows packages to include Word, Excel,and E-mail
Desirable
- Medical secretary experience
- NHS experience
- Experience of using Big Hand
Knowledge
Essential
- Understanding the need for confidentiality at all times
- Knowledge of medical terminology
Personal
Essential
- Able to work well under pressure
- Attention to detail and accuracy
- Evidence of the ability to learn new IT skills
- Able to communicate clearly with a wide range of colleagues, both written and verbally
- Good presentation
- Able to work on own initiative
- Ability to work to deadlines
- Team player
- Flexible
- Reliable and dependable
- Ability for high level of concentration to ensure accuracy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
