Senior R&I Administrator (Band 5)

Job description

Job responsibilities

DUTIES AND RESPONSIBILITIES

1 Daily Project Management1.1 Facilitate the review and processing of all research-related agreements including but not limited to clinical trial agreements, confidential disclosure agreements and service-level agreements.1.2 Liaise closely with reviewers/legal experts to aid timely approval and processing of such agreements. Work in collaboration with the delivery teams to prioritise study contracts where appropriate.1.3 Assist with the processing of amendments for Sponsor Authorisation for Christie-sponsored projects and issuing notification of no objections for hosted projects where applicable in accordance with regulatory and research governance requirements.1.4 Coordinate and track the review and sign-off of Honorary Research Contracts and Letters of Access for researchers.1.5 Ensure that the Trust has documentary evidence that projects comply with relevant regulatory and research governance requirements.1.6 Management of the external R&I mailbox, ensuring distribution of communication where relevant and management of internal shared mailboxes as appropriate.1.7 Work in collaboration with the R&I Coordinators to review the project information available on the Local Portfolio Management System (LPMS) and other trust systems as applicable to ensure accuracy and completeness, performing update information exercises as required.1.8 Support the R&I Coordinators in processing new research projects as required.1.9 The post holder is expected to use initiative and be able to work independently without close supervision. They are also expected to plan and organise their own time and workload activity with prioritisation, referring to senior managers as necessary. Use own judgement where applicable when using facts from situations which may require further analysis.1.10 Plan workload effectively ensuring agreed objectives are met.1.11 Work within trust and divisional policies and procedures, working unsupervised and independently. The post holder is guided by relevant protocols and SOPs, and expected to exercise judgement outside these areas.1.12 Primary point of contact for the R&I Office for disease teams, service departments and the wider R&I office to provide and receive complex information regarding R&I activity across the Trust and externally.

2 R&I processes2.1 Ensure internal and external timelines for processing contracts, amendments and research passports/letters of access are adhered to.2.2 Data collection for divisional metrics and reporting of key performance indicators.2.3 Data quality review.2.4 Assist with implementation of new systems.2.5 Encourage the sharing of best practice and dissemination of information through regular structured meetings with all administration staff.2.6 Review of relevant SOPs, work instructions and training material to ensure these are up to date and fit for purpose. This work is done in collaboration with the wider R&I office.2.7 Contribution to service improvement initiatives relating to areas of work including the identification of deficiencies within the service and implementation of new ways of working in collaboration with the R&I team and across the division as required.2.8 Contribute towards the development and implementation of Trust-wide research strategies, policies and procedures.

3 Meetings3.1 Where appropriate, attend R&I meetings / meetings of R&I facility management committees as required.3.2 Where appropriate, organise and schedule research meetings/conferences/in-house training events, ensuring appropriate accommodation, attendance and distribution of papers, and that an agenda is agreed and where appropriate coordinate with outside sources.3.3 Provision of minute-taking for internal and external meetings as appropriate.3.4 Participate in and deliver Trust-wide education programmes and study days, regional and national meetings and research seminars as appropriate.

4 People management4.1 Responsible for supporting and supervising workload allocation/monitoring across administrative team members, escalating issues as appropriate to senior managers.4.2 Provide support to senior managers with general Human Resource activities, including but not limited to recruitment and selection, and line management of administrative team members as required. This will be in accordance with Trust policies.4.3 Provide induction support and training to new and existing clinical trials staff through one-to-one and group learning activities.

5 Personal requirements5.1 Responsible for own professional/personal development, working with their line manager to develop and fulfil a personal development plan that satisfies the NHS Knowledge and Skills Framework.5.2 Long periods of time spent using keyboard to input information and use of VDU for electronic communication.5.3 Prolonged concentration is regularly required (e.g. when checking through trial documentation and entering data into IT systems).

Person Specification

Qualifications

Essential

• Diploma or equivalent experience
• NVQ level 4.

Desirable

• Post graduate certificate in clinical research or other relevant post graduate qualification.

Experience

Essential

• Previous experience working in an administration office.
• Understanding of electronic data management systems.
• Understanding of Information Governance.
• Experience of mentoring junior staff.

Desirable

• Previous experience of working in the NHS or other healthcare system.
• Experience of working within a research environment.
• Line management experience.

Skills

Essential

• Competent user of Microsoft Office programs.
• Skilled in both written and verbal communication with people at all levels in the organisation.
• Ability to prioritise and deliver to agreed deadlines.
• Able to think quickly and respond appropriately when under pressure
• Ability to extract, interprets, manipulate and present information in a meaningful way

Desirable

• Advanced use of spreadsheets.
• Leadership skills.

Knowledge

Essential

• Good understanding of research and research management processes.

Desirable

• Knowledge of clinical research management including amendments and study approval processes.
• Knowledge of the clinical trials regulations, research governance and GCP.
• Knowledge of Caldicott Guidelines.
• Basic knowledge of medical terminology.

Values

Essential

• Self-motivated and confident.
• Ability to work to tight and/or unexpected deadlines.
• Enthusiastic team player.
• Assertive.
• Conscientious and hardworking.
• Good time management.
• Ability to demonstrate the organisational values and behaviours.
• Able to provide credible customer service and instil confidence in the information produced.

Desirable

• Evidence of achievement under pressure.
• Ability to troubleshoot effectively

Other

Essential

• Ability to work with minimal supervision.

Desirable

• Flexibility of working hours.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

The Christie NHS FT

Address

R&D Office - Q01552

Manchester

M20 4BX

Employer's website

https://www.christie.nhs.uk/ (Opens in a new tab)