Job summary
The successful candidate will work to assist the Senior Procurement Officers, Deputy Head of Procurement and Assistant Director - Procurement in carrying out the duties and responsibilities of Strategic Procurement, in accordance with the Trusts Standing Financial Instructions (SFI's) and procurement procedures, to help deliver value for money for the trust.
Under the direction of a Senior Procurement Officer, the successful candidate will be the procurement lead for allocated work streams and projects, managing their own workload, and supporting the Deputy Head of Procurement and Assistant Director - Procurement in the provision of a professional purchasing and supply service to the Trust.
The post holder will be required to undertake specific projects delivering against agreed timescales and outcomes for Trust Departments and Divisions.
The post holder will hold or be studying towards the professional diploma of the Chartered Institute of Procurement and Supply or have equivalent experience in a busy procurement department.
The trust reserves the right to close the applications before the deadline should a suitable number of applications be received
Main duties of the job
To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.
Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation,
evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
PLEASE REFER TO THE JOB DESCRIPTION FOR A FULL LIST OF DUTIES.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country.
We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years.
We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
The successful candidate will join the trust procurement team, consisting of hardworking, enthusiastic professionals. Whilst the team works predominantly remotely, monthly in person team meetings are held to ensure help and support are provided to all team members.
The Trust's Procurement Department has been accredited as "Best" within the Commercial Continuous Improvement Assessment Framework (CCIAF).
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.
Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.
To regularly use information systems to create documents and reports
Manage the maintenance portfolio
Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder
Maintain good supplier relationship.
Liaise with the Trusts Finance Departments on all aspects of order processing as required.
To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc
Assist in the development of procurement procedures and policies.
Contribute to the professional development of the Trust Procurement Team.
Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate.
To deputise for the Senior Procurement Officers as and when required
To supervise the Apprentice Procurement Assistant, when required
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
To assist and manage the procurement of the full range of Trust contracts for goods and services working within the public sector procurement policy and legal framework. These will be for high value complex contracts above procurement limits as well as those below.
Support Trust Departments and Divisions in ensuring they comply with procurement legislation, UK law and Trust Standing Financial Instructions.
The post holder must be able work as part of a team, ensuring that relevant procurement information is disseminated throughout the Procurement department as necessary.
Support the Deputy Head of Procurement and Senior Procurement Officers and under their direction lead a range of procurement projects to deliver against the procurement workplan and cost improvement programme.
Under the general direction of the Senior Procurement Officers and Deputy Head of Procurement prepare and issue tender documentation, evaluate and assist with the negotiation of tenders received against the specification, and prepare analytical summaries in preparation for contract awards, ensuring that all contracts maintain fair and equal competition.
To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
Invite competitive quotations from suppliers in accordance with thresholds for competition, producing the appropriate documentation, analysing the results, prepare and present comparative prices and make recommendations to the end-users, ensuring details are recorded in the quotations register.
To assist in the preparation and administrative work for large scale tenders including arranging and attending meetings with internal customers and external suppliers.
To regularly use information systems to create documents and reports
Manage the maintenance portfolio
Monitoring orders going through Integra that are over £12k so that they can be published on Contracts Finder
Maintain good supplier relationship.
Liaise with the Trusts Finance Departments on all aspects of order processing as required.
To work closely with collaborative organisations such as NHS SBS, NHS Supply Chain etc
Assist in the development of procurement procedures and policies.
Contribute to the professional development of the Trust Procurement Team.
Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate.
To deputise for the Senior Procurement Officers as and when required
To supervise the Apprentice Procurement Assistant, when required
Person Specification
Qualifications
Essential
- Currently hold or is in the process of achieving entry level professional procurement qualification from Chartered Institute of Purchasing and Supply (CIPS Level 4+), or equivalent.
- Willingness to undertake any training as required by the Trust
Desirable
- 5 GCSEs at Grade C or above including Maths and English (or equivalent, including Functional Skills Level 2)
- Educated to degree level or equivalent
Experience
Essential
- Experience of working under pressure to deadlines and prioritising workload
- Experience of working with Microsoft Excel, Microsoft Word and other key IT packages
- Evidence of personal development.
Desirable
- Experience of working in the health sector.
- Experience using e-procurement systems
- Experience in a Procurement or Supply Environment
Skills
Essential
- Ability to manage own workload and self-motivate
- Strong organisational skills
- Excellent written and verbal communication.
- Ability to prioritise workload in order to meet strict deadlines
- Good interpersonal skills and team player.
- Good analytical and numerical skills
Desirable
- Ability to manage own workload and decide when to escalate when required.
- Ability to regularly use information systems to create documents and reports.
- Ability to comprehend and summarise complex written passages.
- Good negotiation skills.
kn
Essential
- Knowledge of basic public sector procurement processes
Desirable
- Basic knowledge of Procurement laws, including knowledge of current procurement legislation
- Knowledge of NHS procurement process
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Flexible approach to the working environment.
Person Specification
Qualifications
Essential
- Currently hold or is in the process of achieving entry level professional procurement qualification from Chartered Institute of Purchasing and Supply (CIPS Level 4+), or equivalent.
- Willingness to undertake any training as required by the Trust
Desirable
- 5 GCSEs at Grade C or above including Maths and English (or equivalent, including Functional Skills Level 2)
- Educated to degree level or equivalent
Experience
Essential
- Experience of working under pressure to deadlines and prioritising workload
- Experience of working with Microsoft Excel, Microsoft Word and other key IT packages
- Evidence of personal development.
Desirable
- Experience of working in the health sector.
- Experience using e-procurement systems
- Experience in a Procurement or Supply Environment
Skills
Essential
- Ability to manage own workload and self-motivate
- Strong organisational skills
- Excellent written and verbal communication.
- Ability to prioritise workload in order to meet strict deadlines
- Good interpersonal skills and team player.
- Good analytical and numerical skills
Desirable
- Ability to manage own workload and decide when to escalate when required.
- Ability to regularly use information systems to create documents and reports.
- Ability to comprehend and summarise complex written passages.
- Good negotiation skills.
kn
Essential
- Knowledge of basic public sector procurement processes
Desirable
- Basic knowledge of Procurement laws, including knowledge of current procurement legislation
- Knowledge of NHS procurement process
Values
Essential
- Ability to demonstrate the organisational values and behaviours
Other
Essential
- Flexible approach to the working environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
