Divisional Finance Manager

Job responsibilities

DUTIES AND RESPONSIBILITIES

1. Provide support to the Assistant Director of Finance (ADoF) and Head of Financial Management (HoFM) in providing an effective monitoring and reporting service to the trust in accordance with the agreed timetables, procedures and standards prescribed within the trust.

2. Provide a high quality professional financial management advice and support service, acting as lead accountant and contact point for a range of clinical and non-clinical divisions. To ensure that these divisions/directorates achieve financial balance and that financial pressures are highlighted at an early stage and appropriate action identified. Continue to develop financial reporting and planning to reflect the needs of the divisions/directorates and improve accountability.

3. Provide specialist strategic, financial and business skills input into the planning of any service development including strategic change within the division/directorate as appropriate, ensure that divisional/directorate objectives are affordable within available resources consistent with organisational financial strategy.

4. Provide support and input to projects within finance or across the Trust as assigned.

5. Provide support to the HoFM and ADoF, ensuring the HoFM is kept informed of divisional and team issues.

6. Co-ordinate the production of divisional monthly financial management information in line with agreed timetables and to feed into the trust reporting framework with reports taken to internal committees as well as reported externally. Internal committees to include divisional board, capital and workforce planning group, drugs management committee, research committee, charitable funds committee, management board and trust board of directors.

7. Co-ordinate the budget setting process for division(s)/directorates by establishing and maintaining systems and procedures and ensuring the production of working papers to enable the formulation of the Trust budget book. Contribute to the financial planning process to enable the formation to the Trusts annual plan.

8. Interpret financial information and communicate variances from budget and any areas of potential risk to senior managers and offer guidance and advise to enable action plans to be formulated which maximise the financial resources available.

9. Proactively assist colleagues in managing budgets and continually act to promote financial control and stewardship to safeguard the use of funds and promote value for money and ensure the appropriate use of funds within the division/directorate.

10. In conjunction with the division(s) and the Programme Management Office, proactively identify, monitor and evaluate schemes to ensure achievement of Cost Improvement Programme (CIP) targets, and contribute to CIP working groups by being the nominated finance representative.

11. Accurately forecast the year end financial position of the division/directorates on a monthly basis to enable the year-end position for the trust/charity to be provided to the board.

12. Act corporately, upholding the professionalism, position and focus of the Finance Directorate, whilst also being an integral and trusted member of the divisional team(s).

13. As a member of divisional board(s), develop a close working relationship with other members of the board and divisional senior management team. Present financial information to clinicians, managers and other staff to improve financial awareness and efficiency.

14. Provide the division with information on the links between the achievement of performance targets and the financial performance of the division. This will include advising the divisional board on Local Delivery Plans; cost and price implications of service changes and advising of financial implications of changes to local tariff and payment by results.

15. Link with the Income, Costing and Contracting team in the production of profitability reporting through divisional/directorate agreement of cost and income allocation and understanding of service contribution to the running of the trust.

16. Link with the Financial Services Manager to ensure the accurate reporting of the trust balance sheet and cash flow statement, to also ensure the trust maximises its cash balance on a daily basis.

17. Contribute to and where appropriate lead on identified corporate financial projects, for example the preparation of elements of the Annual Accounts process.

18. Work co-operatively across the finance function to ensure that common standards of accounting practice are maintained within the Trust and to share information and best practice to achieve more effective use of resources or enhance productivity.

19. Authorised signatory for cheques and bank payment transfers ensuring requests meet the Standing Financial Instructions and Standing Orders of the Trust.

20. Exercise independent judgement and initiative when problems arise and take appropriate action to resolve areas of concern.

21. Responsible for prioritising own work and that of specific sub-teams(s) within the divisional financial management team (the post requires no direct supervision). To line manage specific sub-teams(s) within the divisional financial management team including appraisals; training and development; sickness absence; disciplinary matters; recruitment and selection decisions; personal and career development and workload allocations.

22. Provision of financial training to managers, clinicians and all budget holders within the division/directorates and the Trust.

23. Provide input to the development and implementation of policies, procedures and protocols for the provision of financial management information to ensure the trust complies with statutory and internal requirements, in conjunction with the ADoF/ HoFM.

24. To provide cover for other financial management team members absences, including supporting other divisions.

25. Work with the HoFM to agree Personal Objectives, and a Personal Development Plan and keep up to date professionally through mandatory continuing professional development.

26. Ability to demonstrates the Trust values and behaviours.

27. To be accountable for own attitude and behaviour.

Qualifications

Essential

• CCAB/CIMA Qualified Accountant with the associated membership.
• Demonstrate Continuing Professional Development

Desirable

• Degree

Experience

Essential

• Have post qualification experience in a senior role, working as a senior manager within a complex finance department, have a thorough understanding of financial management and financial accounting principles
• Experience in working in a multi - agency and disciplinary environment
• Significant experience of management accounting
• Experience of managing, motivating and developing staff
• Experience of computerised financial systems

Desirable

• Experience of NHS finance and the NHS financial regime
• Have experience in the preparation of the statutory annual accounts process
• Experience of the Charity / third sector accounting
• Have experience of Research grants and contracts accounting

Skills

Essential

• Excellent analytical and reasoning skills.
• Ability to prepare and present financial information to non financial people
• Planning, monitoring and influencing skills
• Excellent written and verbal communication and interpersonal skills to people at all levels within the organisation
• Proficient in the use of computerised and manual financial systems, including spreadsheets and database packages, and have the ability to develop systems to maximum benefits to users
• Possess a robust understanding of financial and activity systems and to be able to extract, interpret, manipulate and present information in a meaningful way
• Ability to manage, motivate and develop staff
• Ability to work without supervision and to deliver to deadlines
• Ability to be both a team leader and a team player
• Ability to lead change and have a positive influence on others
• Evidence of past achievements and ability to deliver
• Ability to proactively contribute to business cases, providing an effective and professional financial input

Knowledge

Essential

• In depth knowledge of the NHS financial regime including Payment by Results and the impact on Trust income.
• Knowledge of the FT financial regime including an understanding of the compliance framework.

Desirable

• Understanding of the NHS Cancer Plan and Trust performance targets and to be able to understand the impact that these have on the Trust.

Values

Essential

• Ability to demonstrate the organisational values and behaviours.

Other

Essential

• Be able to manage time effectively, prioritise and deliver to agreed deadlines
• Enthusiasm, determination, motivated and positive.
• Confident approach, hardworking, committed and reliable.
• Open, honest and fair.
• Treat colleagues with dignity and respect.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).