Job summary
An exciting opportunity has arisen for a well-motivated individual to join us as a PA/Medical Secretary in the Oncology Department within Networked Services Division. This is a part time, permanent post. It will be working 30 hours per week Monday to Friday, with the option of hybrid working. The Trust are committed to supporting flexible working agreements.You will be responsible for covering the provisions of full secretarial and administrative support within the Medical Oncology Sarcoma and TYA teams, ensuring a high standard of PA / secretarial duties is maintained and deadlines and audio typing targets are met.You will be enthusiastic, flexible, willing to learn, eager to play an effective part in a busy team environment, work to a high standard and be able to use your own initiative.You will have experience of audio typing and copy typing and ideally have worked within a healthcare environment with Medical Secretarial experience and a good knowledge of medical terminology. Knowledge of cancer pathways/targets would be beneficial.When applying for this position, please refer to the person specification and demonstrate within your application form how you meet the criteria, providing examples where possible.
Main duties of the job
As a PA/Medical Secretary for the Medical Oncology Sarcoma and TYA Teams, you will be responsible for completing, but not limited to, tasks such as:
Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, this includes placing it in order of priority and acting on matters which can be dealt with without further reference.
Appropriately disseminate a variety of correspondence/documentation, some of which is highly confidential.
Type clinical correspondence, treatment summaries and annotations, ensuring compliance with turnaround time/ targets and ensure that office instructions are followed.
Organise and schedule meetings and maintain an up to date diary for appointments, meetings and interviews.
Effectively monitor clinic templates liaising with clinical team and administration staff to ensure clinic numbers are manageable. Escalating to the management team when appropriate.
Liaise with staff at all levels both internally and externally, answering written and verbal enquiries when necessary, taking action on all matters which can be dealt with without further reference.
Answer written and verbal enquiries from patients/relatives, referring enquiries to consultants only when necessary.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
SPECIFIC DUTIES AND RESPONSIBILITIES
Liaise with internal and external departments to arrange clinical investigations/procedures.
Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some ofwhich is highly confidential. Organize and schedule meetings and maintain an up-to-date diary forappointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriateadministration staff to ensure clinic numbers are manageable. Escalating to Adminand Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written andverbal enquiries when necessary, acting on all matters which can be dealt with without further reference.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
SPECIFIC DUTIES AND RESPONSIBILITIES
Liaise with internal and external departments to arrange clinical investigations/procedures.
Liaise with all consultants in your area of responsibility to provide a full secretarial service, including all administrative duties and dealing with mail, which includes placing it in order of priority and acting on matters which can be dealt with without further reference. Appropriately disseminate a variety of correspondence/documentation, some ofwhich is highly confidential. Organize and schedule meetings and maintain an up-to-date diary forappointments, meetings and interviews. Effectively monitor clinic templates liaising with clinical team and appropriateadministration staff to ensure clinic numbers are manageable. Escalating to Adminand Service Managers when appropriate. Liaise with staff at all levels both internally and externally, answering written andverbal enquiries when necessary, acting on all matters which can be dealt with without further reference.
Person Specification
QUALIFICATIONS
Essential
- 5 GCSE's grade C or above including Maths and English or equivalent.
Desirable
- RSA stage II or III
- AMSPAR Diploma (or equivalent)
OTHER
Essential
- Excellent interpersonal skills
- Flexible and pro-active approach
- Self-motivated and Enthusiastic
EXPERIENCE
Essential
- Previous secretarial/admin experience
- Experience of working in a health care setting.
- Experience of working as part of a team and in isolation.
- Experience in managing priorities under pressure, to meet service needs and strict deadlines.
Desirable
- Previous secretarial experience in Oncology
- Previous experience of patient management systems
SKILLS
Essential
- Audio and copy typing
- Sound knowledge of medical terminology
- Word-processing
- Willing to attend training courses appropriate to role
Desirable
- Microsoft Office (Excel, PowerPoint)
KNOWLEDGE
Essential
- Excellent communication skills
- Ability to produce accurate, well presented work
- Ability to work as part of a team
- Organisational abilities to work to tight deadlines
- Ability to work on own and to use initiative
- Reliabilitym Flexibility to work within the team where necessary
VALUES
Essential
- Ability to demonstrate the organisational values and behaviours
Person Specification
QUALIFICATIONS
Essential
- 5 GCSE's grade C or above including Maths and English or equivalent.
Desirable
- RSA stage II or III
- AMSPAR Diploma (or equivalent)
OTHER
Essential
- Excellent interpersonal skills
- Flexible and pro-active approach
- Self-motivated and Enthusiastic
EXPERIENCE
Essential
- Previous secretarial/admin experience
- Experience of working in a health care setting.
- Experience of working as part of a team and in isolation.
- Experience in managing priorities under pressure, to meet service needs and strict deadlines.
Desirable
- Previous secretarial experience in Oncology
- Previous experience of patient management systems
SKILLS
Essential
- Audio and copy typing
- Sound knowledge of medical terminology
- Word-processing
- Willing to attend training courses appropriate to role
Desirable
- Microsoft Office (Excel, PowerPoint)
KNOWLEDGE
Essential
- Excellent communication skills
- Ability to produce accurate, well presented work
- Ability to work as part of a team
- Organisational abilities to work to tight deadlines
- Ability to work on own and to use initiative
- Reliabilitym Flexibility to work within the team where necessary
VALUES
Essential
- Ability to demonstrate the organisational values and behaviours
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
