Operational & Maintenance Supervisor

Job responsibilities

DUTIES AND RESPONSIBILITIES

• Organisation and distribution of Pre-Planned Maintenance Tasks to the in-house maintenance & operations team.
• Collate completed Pre-Planned Maintenance Task worksheets, review information, identify and raise and any remedial actions and file information onto the estates electronic drives.
• Liaise with Clinical/Medical colleagues and specialist external contractors to complete both pre-planned and reactive tasks while maintaining critical patient services and treatment.
• Motivate and encourage all maintenance staff to provide a responsive, caring, and disciplined service to the Hospital end users.
• Promote a flexible working relationship across all estates trade disciplines.
• Provide advice and instruction to groups of external contractors as the subject matter expert for electrical installations and maintenance.
• Organise resources, labour, transport, and materials effectively and efficiently.
• Authorising and approving orders and invoices in line with trust policies and standing financial instructions.
• Assisting the Infrastructure Managers in the monitoring & controlling of the Estates Maintenance Budgets.
• Formalise and carry out an agreed system of monitoring staff to ensure acceptable standards of productivity and quality of finished product. (Eg. Quality assurance checks to ensure standardisation and quality of workmanship)
• To act as an Authorised Person for drug dispensing system. i.e., Piped Medical gas in line with HTM 02-01
• To act as an Authorised Person (ventilation) in line with HTM 03-01 for the isolation and safe working on mechanical ventilation and heating/domestic plant.
• Ensure all statutory and NHS codes of practice and appropriate Permit to Work and Safe Systems of Work are complied with by all staff, both directly employed and specialist external contractors, and appropriate information (e.g., Risk Assessments, Method statements, Competencies and relevant insurances are appropriate and in place)
• Ensure that all operational and maintenance staff have received appropriate theoretical and practical training for the functions they undertake
• Review, interpret and appreciate complex data and situations. Data will include comparisons particularly with regard to electrical systems and take into account Statutory Regulations, HTM's, HBNs.
• Complex analyses and investigations to resolve issues, taking into consideration legislation and health and safety. Reviews will include data and judgements involving:- o Mechanical systems failure. o Complex fault finding.
• Scrutinising, checking and approving orders and invoices in line with trust policy.
• Assisting in producing reports for backlog maintenance, site infrastructure upgrades to take into account long term growth and progressive plant degradation from which recommendations are formulated.
• To assist in the planning and management of Mechanical service interruptions and isolations to complex steam circuits in conjunction with other staff within the trust to ensure all contingencies have been identified and covered, supported by risk assessments, method statements and the permit to work systems.
• Manage in house electrical infrastructure projects organising resources, labour, transport and materials effectively and efficiently.
• Manage technicians and other staff where activities are required, and guidance is necessary areas of responsibility related to patient care.
• Plan any maintenance requirements regarding Mechanical infrastructure; ensure maintenance related activity is taking place with documented evidence.
• To assist the Infrastructure Manager in providing effective site leadership for Estates & Facilities services staff in Back Log Capital Projects and Maintenance Services, supported by performance management arrangements and encourage team working.
• To manage and control external contractors employed by the Organisation (Technicians. Craftsmen, Maintenance Assistants and Contract Labour) Specialist knowledge across a wide range of disciplines will be required.
• To manage the routine day to day requests for Engineering and Building assistance and analysing and implementing effective solutions.
• Planning and implementing planned preventative maintenance programmes for all areas of the hospital including patient sensitive areas.
• To ensure a fast and effective response to breakdowns in accordance with key performance indicators (KPI's) are achieved.
• The following highly developed physical skills detail the main day to day requirements
• Ensure accuracy and maintenance using the Computer Aided Facility Management (CAFM) system are updated.
• Maintain data-based record systems related to the responsibilities.
• Possess excellent keyboard skills and manual dexterity associated with Microsoft Office Suite (particularly excel), related software and Eclipse (for associated PPM activity. The responsibilities will include:
• Using power point to prepare presentations.
• Inputting exact and sensitive data will include, checking and reconciling information, making calculations on several areas at a time.
• The use of specialist Mechanical testing equipment
• The use of basic hand tools and battery-operated tools
• Liaise and communication with Departmental Heads, Ward Managers and others on all aspects of Mechanical infrastructure
• To assist the Infrastructure Managers (Mechanical/Electrical) with updating Trust and departmental policies, Standard Operating Procedures and updating Departmental Risk Assessment in line with the latest HSE regulations and NHS guidance
• Implement Trust and departmental policies as appropriate.
• Procure equipment materials and services ensuring compliance with Trust standing orders & standard financial instructions
• Authorise payments to contractors, suppliers, signing off direct labour costs
• Complies with trusts Standing Orders and Standard Financial Instructions for the procurement of engineering services, plant and equipment
• Post holder will be part of Estates Services on call arrangements.
• Act as Estates Management representative on site specific issues and project work.
• Regularly ensure that your own training is up to date and skills are developing particularly with all software requirements. It will be necessary for the individual to make the Infrastructure Managers (Electrical/Mechanical) aware of changes and upgrade training required via professional links.
• Participate to develop long term career via work evaluation and individual needs via annual Professional Development Reviews (PDR)
• Ensure all aspects of routine management, appraisal, discipline, training, delegation are understood and achieved.
• Review with reporting manager allocation of role, responsibility, departmental workloads and training needs.
• Provide supervision in own discipline for other staff working in same areas as required.
• Manages technicians or other staff working in the same areas of responsibility.
• To be responsible for satisfactory time keeping, conduct of staff and to maintain discipline. Undertake staff appraisals and ensure staff records are kept relating to holiday and sickness. Checking of staff time sheets. General reporting and management of sickness absence of the Estates team.
• To proactively plan, schedule, supervise and monitor the activities of estates department staff and ensure that the productivity and performance of these staff is maximised.
• To take part in the recruitment of trade staff and to prepare Statutory, Mandatory and basic training plans for the Engineering and Building Estates team.
• Ensure electronic records (where they apply) are maintained for all related aspects of responsibility.
• Keep evidence in such a format that the trust can demonstrate that controls are in place for all objectives and risks associated with areas of responsibility. Ensure that associated mangers do the same, particularly during project management.
• Ensuring records are kept and routinely monitored for all areas of responsibility including databases, Standards for Better Health, Contractor records and certificates and other related requirements.
• Contribute to formatting computerised databases and/or spreadsheets for adapting information systems to meet requirements for reporting requirements.
• Contribute to introducing and/or adapting and improving systems in responsible areas
• To use the departments software packages to schedule, plan and prioritise staff/department workloads. Using the Helpdesk to allocate resources (manpower and materials) in such a way that estates department key performance indicators (KPI's) are achieved.
• Provide technical support for capital projects and refurbishments where required.
• Apply judgment and skill to identify opportunities for service improvement.
• Undertake surveys to ensure correct controls are being applied.
• Participate in condition surveys in conjunction with professional assessors where required.
• Interpret legislation, trust and departmental policies, act accordingly and independently within trust and departmental structure.
• Work to achieve agreed objectives with considerable independence within professional parameters.
• In the absence of the Infrastructure Managers (Mechanical/Electrical) the postholder can be directed to carry out their duties to maintain continuity of service when called upon by the Estates and FacilitiesLeadership Team.
• Perform other such duties as may be assigned to him/her in the execution of the works maintenance function. i.e., Hands on in the event of a major incident.
• The post holder will be required to participate in the emergency call out rota system managed by the Operational Estates Manager
• Requirement to work throughout the trust base and satellite centres as they are set up.

See Further main responsibilities in the Job Description Document Attached!

Qualifications

Essential

• Degree (or equivalent experience) in a Mechanical installation/maintenance discipline

Desirable

• Attained Medical Gas. Authorised person status.
• Attained AP ventilation. Authorised person status.

Experience

Essential

• Experience in the operation and maintenance of estates services in a Health or other service environment.
• Experience of being an authorised person

Desirable

• Have experience in staff management.
• Have experience in an NHS environment.

Skills

Essential

• Skilled in the use of hand tools and test equipment.
• Excellent communicator. Be literate and numerate with good keyboard skills.

Knowledge

Essential

• Craft apprenticeship (or equivalent) in a recognised engineering discipline.
• Knowledge and experience of complex Mechanical systems
• Conversant with relevant legislation such as the Health and Safety and Work Act, The PSSR(pressure system safety regulations), and Construction site safety.
• Conversant with guidance notes such as Health Technical Memorandum (HTMs), and Health Building Notes (HBNs)
• Knowledge of Building Energy Management System (BEMS)
• Knowledge of Combined Heat and Power (CHP) plant.

Desirable

• Have experience in a multi skilled environment.

Values

Essential

• Ability to demonstrate the organisational values and behaviours.

Other

Essential

• Be flexible to meet the demands of the service.
• Able to take part in the on-call rota. Prepared to go on any required specialist training.
• Physical Mobility e.g., Be able to climb ladders, go down ducts, enter confined spaces frequently.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).