Job summary
An exciting opportunity has arisen within Research and Innovation, Christie Patient Centred Research (CPCR) at The Christie NHS Foundation Trust. Applications are invited for a Research Administrative Assistant role to help with the day to day activities of the Senior Research Fellow and CPCR team. CPCR conducts research to improve the outcomes and experiences of patients affected by cancer and their families.
We are seeking an enthusiastic and highly motivated individual to join the CPCR team to assist with administrative tasks and project related activities including data collection, data management, recruitment, document preparation, minute taking and general administrative duties. Responsibilities will also include the promotion of CPCR activities and the organisation of our educational events.
An understanding of project work and evidence of high quality delivery to deadlines are essential. Ability to use data management programmes such as Excel desirable.
We are looking for an individual with excellent organisational and communication skills; who can work well both in a team and using their own initiative.
Main duties of the job
The post holder will support the Senior Research Fellow and Christie Patient Centred Research (CPCR) team in carrying out administrative tasks and assisting researchers in their study activities.
The primary aims of the post are to:
- Support the administrative requirements of the CPCR team
- Provide support to the Senior Research Fellow
- Contribute to research study activities where required
About us
The Christie Patient Centred Research team is a highly motivated research team made up of academic and clinical researchers. We conduct a variety of patient centred research projects which move away from traditional clinical research and focus on what matters to the patients. We conduct our own research projects, applying for funding individually and we conduct projects for clinical groups within the Christie where funding has already been secured. We also support clinical members of staff wishing to gain experience of research or expand their research portfolio. As a team, we work hard to deliver high quality research in line with project timelines. The key aims of our team are to:
- Undertake high quality research that is clinical relevant and patient and carer centred
- Implement research findings into clinical practice
- Promote dissemination of research and practice innovations
Build research capacity and capability for cancer focused clinical staff across Greater Manchester
Job description
Job responsibilities
PRINCIPLE DUTIES AND RESPONSIBILITIES
Planning and Organisational
- Supporting day-to-day activities of the Senior Research Fellow
- Oversee the organisation of CPCR education meetings & events (including room booking and catering).
- Monitor registration rates for the programme of events and measure that the targets are being met, report to the team and suggest necessary action.
- Supporting document preparation and writing
- Ensure that general office supply levels are ordered and monitored.
- Photocopying and word processing documents, letters, emails and reports when required.
- Raise purchase order requisitions, invoice external organisations, process personal payments, ensuring that processes comply with the Trusts Standing Financial Instructions.
- Update content and oversee the maintenance of the CPCR website.
- Oversee communication and scheduling of events for the Christie Clinical Academic Forum (CCAF).
Communication
- Actively participate in committees and meetings as required.
- Take accurate minutes of CPCR and other associated research meetings and disseminate them to attendees.
- Promote the work conducted by CPCR at research and educational events.
- Oversee and carry out the marketing, production of posters, flyers, agendas, to promote CPCR activities.
- Dealing with routine enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
- Disseminate research opportunities to Christie members of staff.
Project Facilitation
- Facilitate Patient and Public Involvement (PPI) activities for project development and ongoing PPI input.
- Assist data collection and entry on research studies as required.
- Maintain and review accurate records for activity delivered by the team ensuring it is clear, coherent and consistent.
- Report research recruitment figures to relevant stakeholders.
- Assist in data entry and data analysis using specialist software.
- Contribute to the design of posters or other relevant materials which disseminate the findings of research studies.
Equality and Diversity
- Carry out all duties in a way that supports equality and values diversity. This responsibility includes actions in relation to all internal and external stakeholders.
- To facilitate the promotion and support of equality in access to research and value diversity ensuring the service provided meets the needs of all service users.
Other
- Be responsible for promoting the work and reputation of the Trust and supporting its wider activities.
- Be responsible for ensuring that personal, professional and corporate essential training requirements for self are met.
- Proactively engage in the PDR process ensuring that preparation work, objectives and personal development needs are identified and met.
- Have a flexible/adaptable approach to their work in order to meet various deadlines.
Job description
Job responsibilities
PRINCIPLE DUTIES AND RESPONSIBILITIES
Planning and Organisational
- Supporting day-to-day activities of the Senior Research Fellow
- Oversee the organisation of CPCR education meetings & events (including room booking and catering).
- Monitor registration rates for the programme of events and measure that the targets are being met, report to the team and suggest necessary action.
- Supporting document preparation and writing
- Ensure that general office supply levels are ordered and monitored.
- Photocopying and word processing documents, letters, emails and reports when required.
- Raise purchase order requisitions, invoice external organisations, process personal payments, ensuring that processes comply with the Trusts Standing Financial Instructions.
- Update content and oversee the maintenance of the CPCR website.
- Oversee communication and scheduling of events for the Christie Clinical Academic Forum (CCAF).
Communication
- Actively participate in committees and meetings as required.
- Take accurate minutes of CPCR and other associated research meetings and disseminate them to attendees.
- Promote the work conducted by CPCR at research and educational events.
- Oversee and carry out the marketing, production of posters, flyers, agendas, to promote CPCR activities.
- Dealing with routine enquiries in a pleasant and helpful manner, communicating relevant information to stakeholders, referring to others as appropriate.
- Disseminate research opportunities to Christie members of staff.
Project Facilitation
- Facilitate Patient and Public Involvement (PPI) activities for project development and ongoing PPI input.
- Assist data collection and entry on research studies as required.
- Maintain and review accurate records for activity delivered by the team ensuring it is clear, coherent and consistent.
- Report research recruitment figures to relevant stakeholders.
- Assist in data entry and data analysis using specialist software.
- Contribute to the design of posters or other relevant materials which disseminate the findings of research studies.
Equality and Diversity
- Carry out all duties in a way that supports equality and values diversity. This responsibility includes actions in relation to all internal and external stakeholders.
- To facilitate the promotion and support of equality in access to research and value diversity ensuring the service provided meets the needs of all service users.
Other
- Be responsible for promoting the work and reputation of the Trust and supporting its wider activities.
- Be responsible for ensuring that personal, professional and corporate essential training requirements for self are met.
- Proactively engage in the PDR process ensuring that preparation work, objectives and personal development needs are identified and met.
- Have a flexible/adaptable approach to their work in order to meet various deadlines.
Person Specification
Qualifications
Essential
- Educated to A Level or NVQ Level 3 standard or equivalent experience
Desirable
- A good degree in a science-based subject.
Experience
Essential
- Experience of working in an office environment
- Experience of prioritising and managing busy workload
- Excellent database management skills and using complex databases & spreadsheets to produce detailed data analysis
- Ability to use design software to produce flyers & other marketing materials
Desirable
- Experience in PPIE
- Experience in clinical research
- Experience of report writing
Skills
Essential
- Ability to communicate effectively
- Able to work independently and unsupervised, knowing when to ask for help
- Having attention to detail, being thorough and organised
- Able to plan and organise educational meetings and events
Desirable
- The ability to innovate and see new opportunities, to think outside the box
Knowledge
Essential
- Working knowledge of Microsoft office packages
- Able to take own initiative and identify methods to improve administrative processes
Desirable
- Knowledge of excel and other data management programmes
- Working knowledge of graphic design features of Microsoft office packages or graphic design software
Other
Essential
- Willingness to develop role
- Acts in a professional manner at all times
Person Specification
Qualifications
Essential
- Educated to A Level or NVQ Level 3 standard or equivalent experience
Desirable
- A good degree in a science-based subject.
Experience
Essential
- Experience of working in an office environment
- Experience of prioritising and managing busy workload
- Excellent database management skills and using complex databases & spreadsheets to produce detailed data analysis
- Ability to use design software to produce flyers & other marketing materials
Desirable
- Experience in PPIE
- Experience in clinical research
- Experience of report writing
Skills
Essential
- Ability to communicate effectively
- Able to work independently and unsupervised, knowing when to ask for help
- Having attention to detail, being thorough and organised
- Able to plan and organise educational meetings and events
Desirable
- The ability to innovate and see new opportunities, to think outside the box
Knowledge
Essential
- Working knowledge of Microsoft office packages
- Able to take own initiative and identify methods to improve administrative processes
Desirable
- Knowledge of excel and other data management programmes
- Working knowledge of graphic design features of Microsoft office packages or graphic design software
Other
Essential
- Willingness to develop role
- Acts in a professional manner at all times
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
