Job summary
Resourcing Assistant
A fantastic opportunity has arisen for an enthusiastic motivated Resourcing Assistant to join us and to provide an effective, professional and comprehensive recruitment service.
The Resourcing team provide a high-level customer focused service to managers and applicants.The role predominantly provides the transactional throughput of resourcing and systems functions.
The duties are varied ranging from advising and supporting managers throughout the recruitment process and ensuring key employment requirements are satisfied including the inputting of pay and pre-employment information onto the payroll system.
Interviews are expected to take place week commencing 6th November 2023.
Main duties of the job
There are many other aspects of this role that supports and enables the Resourcing Team to provide a high-level service therefore we are looking for a team member who is not afraid of a challenge, has a track record of being an excellent communicator and a customer focused approach.
You will need to be able to demonstrate the use of different electronic systems and be able to display excellent organisational skills and understand priorities to meet the often-varied demands.
The post holder is responsible for providing support to the users of the workforce systems and processes.
The post holder is responsible for always providing excellent customer service. In return you can expect to work in a supportive and engaged team environment, with a management team who will enable you to broaden your experience and develop a wide range of skills.
All flexible working arrangements will be considered, and applicants are invited to make informal contact should they wish to discuss the role and its remit further.
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
Job description
Job responsibilities
Employee Resourcing and System Management
To provide and effective recruitment service to the divisions. This includes, ensuring appropriate terms and conditions advice, retrieval of appropriate forms and employment checking for the relevant grades/posts.
- Understanding and working within national guidelines, e.g. Immigration Act compliance, relevant right to work guidance, NHS Employment Checking Standards and NHS Terms and Conditions.
- Using the Trac recruitment system to facilitate the recruitment process including liaison with the recruiting managers and providing guidance appropriate support relating to good practice and terms and conditions
- Providing high caliber, consistent advice and support, underpinned by sound knowledge, ensuring an efficient and effective resourcing service
- Ensuring Key Performance Indicators (KPIs) are adhered to monthly and action any shortfalls or escalating any concerns as appropriate
- To be responsible for the inputting all new starters information into ESR in a consistent and timely manner
- To be responsible for the confirmation of pre-employment checks and processing applications for Honorary Contracts and Letters of Access
- To effectively utilise all workforce systems as appropriate including NHS Jobs, ESR and Trac and to agreed processes and timescales
- To be accountable for issuing contractual documentation as required using standard templates and managers instructions
General
- To be responsible for identifying any data discrepancies and taking corrective action as appropriate
- To ensure that administrative tasks and general office duties such as filing and photocopying are carried out in an efficient, timely and professional manner
- To maintain and improve general office management systems as necessary in order to provide an effective and efficient Resourcing service
- Take responsibility for own learning and development and keep up to date on all employment related issues and legislation
- Operate as an effective team member contributing and assisting other HR departments to maintain service provision where required
Job description
Job responsibilities
Employee Resourcing and System Management
To provide and effective recruitment service to the divisions. This includes, ensuring appropriate terms and conditions advice, retrieval of appropriate forms and employment checking for the relevant grades/posts.
- Understanding and working within national guidelines, e.g. Immigration Act compliance, relevant right to work guidance, NHS Employment Checking Standards and NHS Terms and Conditions.
- Using the Trac recruitment system to facilitate the recruitment process including liaison with the recruiting managers and providing guidance appropriate support relating to good practice and terms and conditions
- Providing high caliber, consistent advice and support, underpinned by sound knowledge, ensuring an efficient and effective resourcing service
- Ensuring Key Performance Indicators (KPIs) are adhered to monthly and action any shortfalls or escalating any concerns as appropriate
- To be responsible for the inputting all new starters information into ESR in a consistent and timely manner
- To be responsible for the confirmation of pre-employment checks and processing applications for Honorary Contracts and Letters of Access
- To effectively utilise all workforce systems as appropriate including NHS Jobs, ESR and Trac and to agreed processes and timescales
- To be accountable for issuing contractual documentation as required using standard templates and managers instructions
General
- To be responsible for identifying any data discrepancies and taking corrective action as appropriate
- To ensure that administrative tasks and general office duties such as filing and photocopying are carried out in an efficient, timely and professional manner
- To maintain and improve general office management systems as necessary in order to provide an effective and efficient Resourcing service
- Take responsibility for own learning and development and keep up to date on all employment related issues and legislation
- Operate as an effective team member contributing and assisting other HR departments to maintain service provision where required
Person Specification
Qualifications- Academic/Professional
Essential
- Good standard of general education
- Minimum English GCSE or equivalent
Desirable
- Achieve or working towards a CIPD qualification
Knowledge Requirements
Essential
- An awareness of office systems and processes
- Working knowledge of Microsoft office and email systems
Desirable
- Knowledge of NHS terms & conditions and legislation
Further Training
Desirable
- ECDL qualification
- Demonstrate through CPD, employment law updates and various other training courses an up to date knowledge of HR practices
Experience
Essential
- Experience of working in a busy office environment
- Experience of working in a customer focused environment
- Experience of developing and maintaining databases
- High degree of accuracy and attention to detail
Desirable
- Previous NHS experience
- Working knowledge of the Electronic Staff Record system (ESR)
- Experience of providing HR services
- Experience of providing HR services
- Working knowledge of Trac or similar Applicant Management System
Personal Attributes
Essential
- Effective interpersonal skills
- Effective communication skills, both verbal and written
- Self-motivated and well organised
- Ability to prioritise conflicting demands
- Commitment to partnership working
- Commitment to continuing personal/professional development
- Experience of managing a timetable/diary and proactively working to achieve deadlines
Desirable
- Ability to use initiative, work without supervision and problem solve
Person Specification
Qualifications- Academic/Professional
Essential
- Good standard of general education
- Minimum English GCSE or equivalent
Desirable
- Achieve or working towards a CIPD qualification
Knowledge Requirements
Essential
- An awareness of office systems and processes
- Working knowledge of Microsoft office and email systems
Desirable
- Knowledge of NHS terms & conditions and legislation
Further Training
Desirable
- ECDL qualification
- Demonstrate through CPD, employment law updates and various other training courses an up to date knowledge of HR practices
Experience
Essential
- Experience of working in a busy office environment
- Experience of working in a customer focused environment
- Experience of developing and maintaining databases
- High degree of accuracy and attention to detail
Desirable
- Previous NHS experience
- Working knowledge of the Electronic Staff Record system (ESR)
- Experience of providing HR services
- Experience of providing HR services
- Working knowledge of Trac or similar Applicant Management System
Personal Attributes
Essential
- Effective interpersonal skills
- Effective communication skills, both verbal and written
- Self-motivated and well organised
- Ability to prioritise conflicting demands
- Commitment to partnership working
- Commitment to continuing personal/professional development
- Experience of managing a timetable/diary and proactively working to achieve deadlines
Desirable
- Ability to use initiative, work without supervision and problem solve
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
