Job summary
You will join the growing team of procurement professionals, providing an efficient service in accordance with the Trusts Standing Financial Instructions and Public Contracts Regulations, helping to procure appropriate goods and services for our patients and deliver value for money for the Trust.
Highly motivated and enthusiastic you will be required to lead and manage an interesting variety of procurement projects, delivering against agreed timescales and outcomes and providing advice and guidance to stakeholders across the Trust.
You will fully support the Head of Procurement and Deputy Head of Procurement in all corporate, local and national initiatives, contributing to corporate reporting as required.
Having autonomy over your workload you will be an effective communicator, capable of building good relationships with departmental colleagues and our internal and external customers.
You will hold or already be studying towards the diploma of the Chartered Institute of Procurement and Supply (Level 4 or above) or have equivalent experience in a busy procurement department.
Patients are at the heart of everything we do and our staff are equally as important. In the latest national NHS staff survey, which measures how staff feel about their place of work, we achieved one of the highest sets of positive results of any finance and procurement team in the country. This supportive network will help you develop your potential to become a valued member of a well-respected team.
Main duties of the job
Managing your own workload and making key decisions you will support the Trust Deputy Head of Procurement and Head of Procurement in the provision of a professional procurement service to the Trust.
The post holder will be required to work independently and lead on specific projects delivering against agreed timescales and outcomes for Trust Departments and Divisions. This will include sourcing and procuring goods, equipment, materials and services which meet customer requirements by demonstrating value for money and promoting an integrated approach to procurement.
To identify savings and cost reduction opportunities to stakeholder satisfaction.
To ensure compliance with Public Contracts Regulations, UK law, Trust Standing Financial Instructions and NHS procurement guidance.
* Previous applicants need not apply *
About us
The Christie is one of Europe's leading cancer centres, treating over 60,000 patients a year. We are based in Manchester and serve a population of 3.2 million across Greater Manchester & Cheshire, but as a national specialist around 15% patients are referred to us from other parts of the country. We provide radiotherapy through one of the largest radiotherapy departments in the world; chemotherapy on site and through 14 other hospitals; highly specialist surgery for complex and rare cancer; and a wide range of support and diagnostic services. We are also an international leader in research, with world first breakthroughs for over 100 years. We run one of the largest early clinical trial units in Europe with over 300 trials every year. Cancer research in Manchester, most of which is undertaken on the Christie site, has been officially ranked the best in the UK.
The successful candidate will join the expanding trust procurement team, consisting of hardworking, enthusiastic professionals. Whilst the team works predominantly from home, in addition to monthly in person team meetings, which are held to ensure face to face help and support is provided to all team members, onsite meetings with stakeholders, suppliers and other external contacts also take place on a regular basis.
The Procurement department was recently accredited as Best in the Commercial Continuous Improvement Assessment Framework standards
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
- Support the Trust Deputy Head of Procurement and Head of Procurement and under their direction lead a range of procurement projects including planning and selection strategies; tendering and commercial dialogue. This involves working closely with clinical and non-clinical staff in order to achieve Project support and sign off of recommendations.
- To assess the financial implications of Contract awards to Trust budget holders including reporting formally on the implications of supplier and product changes.
- To provide professional advice to senior managers in respect of the procurement process, including UK regulations and the specification and evaluation of equipment and services. Accuracy is vital as errors can lead to legal challenge which could be costly and reputation damaging
- Responsible for the procurement of complex and high value contracts, ensuring appropriate project management processes are in place, status reports are compiled and UK/Statutory procurement requirements are met
- Responsible for ensuring value for money, development of auditable evaluation methodologies and achieving stakeholder sign off in respect of all procurement decisions.
Evaluation of financial and purchasing data, this will include the selection of appropriate purchasing routes based on the limitation of risk to the Trust, evaluation and adjudication of tenders, and producing reports to support the evaluation process.
- Determine most advantageous purchasing route for the Trust to follow, providing information on UK purchasing legislation and the Trusts SFO/SFIs. This will involve making recommendations to senior managers across the Trust and influencing the decision-making process to ensure the appropriate conclusion is reached.
- To be the lead procurement expert for allocated projects, which involves planning the process, which can typically take between 3 and 9 months to complete, ensuring all deadlines are met, being the main point of contact between suppliers and senior managers, producing reports and debrief letters, ensuring all rules and regulations are adhered to in order to avoid the risk of challenge by suppliers.
- To advise senior managers of the optimum procurement option for each project, resolving any conflicting views and/or challenges.
- To identify project risks and put in place mitigation strategies for an extensive range of procurement projects.
- To take account of whole life/life cycle costing issues and make recommendations to senior managers accordingly.
- To identify the cost implications of all procurement projects and advise budget holders accordingly.
- Working with the Trust Deputy Head of Procurement and Head of Procurement, provide expert advice on the appropriateness of procurement strategies including advice on alternatives.
- To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
- To lead on commercial negotiations with suppliers and hold supplier contract management and review meetings.
- To work to solve problems and differences using negotiation and persuasive skills.
- To manage own workload and agenda modifying these in relation to changing priorities within the Trust or wider NHS agenda
- Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate
- Organise and chair meetings as necessary to achieve objectives
- Take procurement and commercial decisions on behalf of the Trust within the parameters of the Trusts Standing financial instructions and standing orders and scheme of delegation, Trust policies and UK legislation. Commercial decisions will be taken in accordance with the terms of reference of the project in hand, the aims and objectives of the division involved and with the agreement of the key stakeholders.Ensure use of appropriate procurement information systems and manage the introduction of new systems.
- To regularly use information systems to create documents and reports.
- To provide ongoing advice and support to procurement team members.
- To work closely with collaborative organisations such as GMICS, NHS SBS, Supply Chain Coordination Limited (SCCL), etc.
- Assist in the development of procurement procedures and policies.
- Deputise for the Deputy Head of Procurement in his/her absence.
- To supervise the Procurement Officer, when required.
- Demonstrates the agreed set of values and is accountable for own attitude and behaviour.
Job description
Job responsibilities
DUTIES AND RESPONSIBILITIES
- Support the Trust Deputy Head of Procurement and Head of Procurement and under their direction lead a range of procurement projects including planning and selection strategies; tendering and commercial dialogue. This involves working closely with clinical and non-clinical staff in order to achieve Project support and sign off of recommendations.
- To assess the financial implications of Contract awards to Trust budget holders including reporting formally on the implications of supplier and product changes.
- To provide professional advice to senior managers in respect of the procurement process, including UK regulations and the specification and evaluation of equipment and services. Accuracy is vital as errors can lead to legal challenge which could be costly and reputation damaging
- Responsible for the procurement of complex and high value contracts, ensuring appropriate project management processes are in place, status reports are compiled and UK/Statutory procurement requirements are met
- Responsible for ensuring value for money, development of auditable evaluation methodologies and achieving stakeholder sign off in respect of all procurement decisions.
Evaluation of financial and purchasing data, this will include the selection of appropriate purchasing routes based on the limitation of risk to the Trust, evaluation and adjudication of tenders, and producing reports to support the evaluation process.
- Determine most advantageous purchasing route for the Trust to follow, providing information on UK purchasing legislation and the Trusts SFO/SFIs. This will involve making recommendations to senior managers across the Trust and influencing the decision-making process to ensure the appropriate conclusion is reached.
- To be the lead procurement expert for allocated projects, which involves planning the process, which can typically take between 3 and 9 months to complete, ensuring all deadlines are met, being the main point of contact between suppliers and senior managers, producing reports and debrief letters, ensuring all rules and regulations are adhered to in order to avoid the risk of challenge by suppliers.
- To advise senior managers of the optimum procurement option for each project, resolving any conflicting views and/or challenges.
- To identify project risks and put in place mitigation strategies for an extensive range of procurement projects.
- To take account of whole life/life cycle costing issues and make recommendations to senior managers accordingly.
- To identify the cost implications of all procurement projects and advise budget holders accordingly.
- Working with the Trust Deputy Head of Procurement and Head of Procurement, provide expert advice on the appropriateness of procurement strategies including advice on alternatives.
- To liaise with the stakeholders and other project representatives to determine precise requirements in terms of specification and other clinical or user-based requirements.
- To lead on commercial negotiations with suppliers and hold supplier contract management and review meetings.
- To work to solve problems and differences using negotiation and persuasive skills.
- To manage own workload and agenda modifying these in relation to changing priorities within the Trust or wider NHS agenda
- Attendance at meetings, conferences, development workshops etc at any location within the country as deemed necessary and appropriate
- Organise and chair meetings as necessary to achieve objectives
- Take procurement and commercial decisions on behalf of the Trust within the parameters of the Trusts Standing financial instructions and standing orders and scheme of delegation, Trust policies and UK legislation. Commercial decisions will be taken in accordance with the terms of reference of the project in hand, the aims and objectives of the division involved and with the agreement of the key stakeholders.Ensure use of appropriate procurement information systems and manage the introduction of new systems.
- To regularly use information systems to create documents and reports.
- To provide ongoing advice and support to procurement team members.
- To work closely with collaborative organisations such as GMICS, NHS SBS, Supply Chain Coordination Limited (SCCL), etc.
- Assist in the development of procurement procedures and policies.
- Deputise for the Deputy Head of Procurement in his/her absence.
- To supervise the Procurement Officer, when required.
- Demonstrates the agreed set of values and is accountable for own attitude and behaviour.
Person Specification
Qualifications
Essential
- GCSE's in Maths and English Grade C equivalent or above
- MCIPS qualified - Holder of the Professional Diploma in Procurement and Supply supported by experience in a procurement environment, or currently in the process of achieving membership (CIPS Level 4+), or equivalent experience in procurement
Experience
Essential
- Significant experience of working within a procurement department
- Experience of working under pressure to strict deadlines and prioritising workload
- Lead for procurement projects including strategic procurement and planning experience
- Detailed and up-to-date knowledge of UK procurement directives and legislation
- Regularly undertakes public contracts regulated (PCR) procurement exercises in accordance with the various PCR procedures available.
- Up-to-date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements
- Contract management experience including ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions
- Experience of working with Microsoft Excel and Microsoft Word.
- Experience of using e-tendering systems
Desirable
- Experience of working in the NHS health sector/public sector
- Involvement in NHS Trust procurement.
- Ability to understand NHS issues and operational activities.
- Experience of Integra
- Experience of Atamis etendering solution
Skills
Essential
- Ability to manage own workload and self-motivate
- Strong organisational skills
- Excellent written and verbal communication
- Ability to prioritise workload in order to meet strict deadlines
- Good interpersonal skills and team player
- Good analytical and numerical skills
Knowledge
Essential
- Minimum of 3 years relevant experience in a procurement role
- Knowledge and experience of procurement procedures and Public Contract Regulations
Desirable
- Knowledge of NHS Electronic ordering systems
VALUES
Essential
- Ability to demonstrate the organisational values and behaviours
OTHER
Essential
- Flexible approach to the working environment
Person Specification
Qualifications
Essential
- GCSE's in Maths and English Grade C equivalent or above
- MCIPS qualified - Holder of the Professional Diploma in Procurement and Supply supported by experience in a procurement environment, or currently in the process of achieving membership (CIPS Level 4+), or equivalent experience in procurement
Experience
Essential
- Significant experience of working within a procurement department
- Experience of working under pressure to strict deadlines and prioritising workload
- Lead for procurement projects including strategic procurement and planning experience
- Detailed and up-to-date knowledge of UK procurement directives and legislation
- Regularly undertakes public contracts regulated (PCR) procurement exercises in accordance with the various PCR procedures available.
- Up-to-date knowledge of contract law, contracting and purchasing legislation and implementation of procurement actions in full accordance with law and environmental requirements
- Contract management experience including ability to produce Tenders and Quotations in accordance with Trust Standing Financial Instructions
- Experience of working with Microsoft Excel and Microsoft Word.
- Experience of using e-tendering systems
Desirable
- Experience of working in the NHS health sector/public sector
- Involvement in NHS Trust procurement.
- Ability to understand NHS issues and operational activities.
- Experience of Integra
- Experience of Atamis etendering solution
Skills
Essential
- Ability to manage own workload and self-motivate
- Strong organisational skills
- Excellent written and verbal communication
- Ability to prioritise workload in order to meet strict deadlines
- Good interpersonal skills and team player
- Good analytical and numerical skills
Knowledge
Essential
- Minimum of 3 years relevant experience in a procurement role
- Knowledge and experience of procurement procedures and Public Contract Regulations
Desirable
- Knowledge of NHS Electronic ordering systems
VALUES
Essential
- Ability to demonstrate the organisational values and behaviours
OTHER
Essential
- Flexible approach to the working environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
