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Mid Cheshire Hospitals NHS Foundation Trust

Assistant Rota Co-ordinator

The closing date is 21 September 2025

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Job summary

The post holder will provide a comprehensive, quality, confidential administration service in support of the Rota Co-ordinator, Assistant Service Manager/Service Manager. Key requirements of the post are to co-ordinate and troubleshoot the Medical clinical rota ensuring that staffing levels are responsive to and reflective of the needs of the service.

The Assistant Rota Co-ordinator will be expected to organise their workload and prioritise their activities to ensure that an efficient service is provided. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the administrative team

The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organisational and communication skills with proficiency in Excel.

This is a challenging role and the successful applicant will need to demonstrate the ability and flexibility to manage conflicting priorities.

Main duties of the job

To provide full rota support for the medical on-call rota and ward allocations, to ensure that an effective service is provided and that wards have the correct allocation of consultants and resident doctors.

The post holder will be responsible for the recording of Resident Doctors annual leave, study leave, and sickness leave and will maintain an effective database to monitor leave and absence in line with Trust Policy and local guidelines.

Actioning both telephone, email and face to face enquiries from medical staff.

Supporting the Rota Co-ordinator with the implementation of the Resident Doctors rotations.

About us

Mid Cheshire Hospitals NHS Foundation Trust provides comprehensive hospital and community services for East Cheshire (population 399K) and West Cheshire and Chester (population 357K). Our services include planned and unplanned/emergency care, cardiac and critical care, child health, maternity, and intermediate care across Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford.Through our community arm, Central Cheshire Integrated Care Partnership, we deliver extensive services in 26 medical centres and schools in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With 500 beds and around 5,500 staff, we are one of the area's largest employers.

Since the formation of Integrated Care Systems in July 2022, the Trust has become a key partner in Cheshire East & Cheshire West and Chester and in two provider collaboratives, aligning our strategic goals with the Cheshire & Merseyside Integrated Care System.As part of the national New Hospital Programme, we're reimagining Leighton Hospital to create a new health and care neighbourhood, transforming healthcare delivery for a Healthier Future. Learn more on our Healthier Futures website.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

Details

Date posted

15 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

412-MED-7342364

Job locations

Leighton Hospital

Crewe

CW1 4QJ


Job description

Job responsibilities

The post holder will provide a comprehensive, quality, confidential administration service to the Division.

Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of the rotas.

Be fully conversant with all required electronic systems for rota management, including DRS, Rota Watch, Patchwork etc.

More detailed information can be found in the attached Job Description.

Job description

Job responsibilities

The post holder will provide a comprehensive, quality, confidential administration service to the Division.

Maintain constructive relationships with others, within and across Divisions and externally in order to improve the effectiveness and efficiency of the rotas.

Be fully conversant with all required electronic systems for rota management, including DRS, Rota Watch, Patchwork etc.

More detailed information can be found in the attached Job Description.

Person Specification

Qualifications/Experience

Essential

  • Computer skills, Microsoft Office
  • Awareness of the need for confidentiality in accordance with Data Protection Act.

Desirable

  • Knowledge of rotas

Skills

Essential

  • Demonstrate excellent verbal and written communication skills.
  • Ability to work on own initiative and prioritise workload.

Desirable

  • Knowledge of DRS and Patchwork system.

Physical Requirements

Essential

  • Ability to perform a wide range of duties according to the job description.
  • Attention to detail

Desirable

  • Excellent attendance record
Person Specification

Qualifications/Experience

Essential

  • Computer skills, Microsoft Office
  • Awareness of the need for confidentiality in accordance with Data Protection Act.

Desirable

  • Knowledge of rotas

Skills

Essential

  • Demonstrate excellent verbal and written communication skills.
  • Ability to work on own initiative and prioritise workload.

Desirable

  • Knowledge of DRS and Patchwork system.

Physical Requirements

Essential

  • Ability to perform a wide range of duties according to the job description.
  • Attention to detail

Desirable

  • Excellent attendance record

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid Cheshire Hospitals NHS Foundation Trust

Address

Leighton Hospital

Crewe

CW1 4QJ


Employer's website

https://www.mcht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Mid Cheshire Hospitals NHS Foundation Trust

Address

Leighton Hospital

Crewe

CW1 4QJ


Employer's website

https://www.mcht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Assistant Service Manager

Caroline Grocott

Caroline.Grocott@mcht.nhs.uk

01270273106

Details

Date posted

15 September 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pa

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

412-MED-7342364

Job locations

Leighton Hospital

Crewe

CW1 4QJ


Supporting documents

Privacy notice

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