Mid Cheshire Hospitals NHS Foundation Trust

Personal Assistant - Gynaecology & Obstetrics'

Information:

This job is now closed

Job summary

Mid Cheshire Hospitals NHS Foundation Trust (MCHFT) is the organisation which manages Leighton Hospital, Crewe and Victoria Infirmary,Northwich.

The Division of Women's and Children's covers a range of specialities including Obstetrics & Gynaecology, Maternity services, Acute Paediatrics,Community Paediatrics and Paediatric Audiology.

We are looking to recruit an enthusiastic and flexible individual to undertake the role of PA in Obstetrics & Gynaecology. The post is offered on a full time basis working 37.5 hours per week, Monday to Friday.

The PA will offer clerical and secretarial support to the Consultant Team/Specialist Nurse Team as well as other medical staff. This will be a busy and demanding role so only those with previous secretarial experience will be shortlisted - medical secretarial experience would beadvantageous.

Duties include but are not limited to:

  • Efficient secretarial support to the Consultant Team/Specialist Nurse Team, including diary management.
  • Dealing with all telephone enquiries.
  • Audio-typing from dictation, including the updating of patient's RTT pathways.
  • Inputting/maintaining/updating data to the hospital databases/systems.
  • Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.

The successful candidate will possess RSA III or equivalent and have proven secretarial and good time management skills.

Main duties of the job

You will be expected to demonstrate provision of a high quality secretarial service, excellent time management and organisational skills, and take responsibility for your team's performance.

You should have proven leadership qualities and be able to demonstrate integrity and the ability to manage a team and take responsibility for supporting the Trust's local and national targets.

The main duties of the role are:

o Efficient secretarial support to the Consultant Team/Specialist Nurse Team.o Dealing with all telephone enquiries.o Audio-typing from dictation, including the updating of patient's RTT pathwayso Inputting/maintaining/updating data to the hospital databases/systems.o Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.o General administration duties (e.g. filing, copying)o Regular validation of open RTT pathways.o Line management of an Assistant Personal Assistant (APAs)

Applicants should be highly motivated and be able to demonstrate working on their own initiative, but also as part of a team. You will need to have a formal typing qualification, and you will need excellent communication skills. You will be able to act as a role model to others.

About us

Mid Cheshire Hospitals NHS Foundation Trust provides a full range of local hospital and community services for people across East Cheshire (population 399K) and West Cheshire and Chester boroughs (population 357K).

The Trust provides high quality planned and unplanned/emergency care, cardiac and critical care as well as child health, maternity services, and intermediate care across our sites at Leighton Hospital in Crewe, Victoria Infirmary in Northwich, and Elmhurst Intermediate Care Centre in Winsford. The Trust provides 500 beds and employs over 5,000 members of staff.

An extensive range of community services is provided across 26 medical centres and schools by our community arm, Central Cheshire Integrated Care Partnership, in collaboration with Cheshire and Wirral Partnership NHS FT and the South Cheshire and Vale Royal GP Alliance. With the formation of Integrated Care Systems in July 2022 the Trust became a strategic partner in both Cheshire East and Cheshire West and Chester 'places' and is part of the Cheshire and Merseyside partnership caring for a population of over 2.7million.

During the Coronavirus pandemic, the Trust was recognised nationally for its 'Be Safe Be EquiPPEd' campaign, which aimed to make the Trust as safe as possible for staff and patients, through supporting the correct use of PPE.

At Mid Cheshire, our mission is to inspire hope and provide unparalleled care for the people and communities of Cheshire, helping them to enjoy life to the fullest.

Details

Date posted

06 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

412-W&C-6961722

Job locations

Leighton Hospital

Middlewich Road

Crewe

CW1 4QJ


Job description

Job responsibilities

Daily tasks will include the following

  • Providing efficient secretarial support to the Consultant / Specialist Nurse team.
  • Ensuring compliance of the Referral to Treatment (RTT) targets with regular validation of patient pathways.
  • Audio typing from dictation.
  • Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.
  • Assisting the team with the booking/cancellation/alteration of clinics, ensuring full utilisation of clinic capacity
  • Diary management
  • Supervising and supporting the APAs within your team to ensure clinic turnaround targets are achieved.
  • Dealing with all telephone enquiries.
  • Inputting/maintaining/updating data to the hospital databases/systems.

Job description

Job responsibilities

Daily tasks will include the following

  • Providing efficient secretarial support to the Consultant / Specialist Nurse team.
  • Ensuring compliance of the Referral to Treatment (RTT) targets with regular validation of patient pathways.
  • Audio typing from dictation.
  • Communicating with the patients/the general public/Doctors/Nurses/Other professions allied to healthcare.
  • Assisting the team with the booking/cancellation/alteration of clinics, ensuring full utilisation of clinic capacity
  • Diary management
  • Supervising and supporting the APAs within your team to ensure clinic turnaround targets are achieved.
  • Dealing with all telephone enquiries.
  • Inputting/maintaining/updating data to the hospital databases/systems.

Person Specification

Qualifications Knowledge/ Previous experience

Essential

  • Good level of general education, English language and Mathematics GCSE grade C or above,or equivalent

Desirable

  • RSA Audio typing or equivalent, RSA 2 typewriting or equivalent

Skills

Essential

  • Previous secretarial experience, Excellent verbal and written communication skills, ability to write detailed and accurate reports,

Desirable

  • Knowledge of medical terminology, Understand and manage health records/waiting lists and ICS computer systems,

Skills

Essential

  • Use of Microsoft Office, Experience with diary management, Experience of recording minutes and producing agendas

Desirable

  • Ability to perform a wide range of duties, according to job description, Supervisory Skills
Person Specification

Qualifications Knowledge/ Previous experience

Essential

  • Good level of general education, English language and Mathematics GCSE grade C or above,or equivalent

Desirable

  • RSA Audio typing or equivalent, RSA 2 typewriting or equivalent

Skills

Essential

  • Previous secretarial experience, Excellent verbal and written communication skills, ability to write detailed and accurate reports,

Desirable

  • Knowledge of medical terminology, Understand and manage health records/waiting lists and ICS computer systems,

Skills

Essential

  • Use of Microsoft Office, Experience with diary management, Experience of recording minutes and producing agendas

Desirable

  • Ability to perform a wide range of duties, according to job description, Supervisory Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Mid Cheshire Hospitals NHS Foundation Trust

Address

Leighton Hospital

Middlewich Road

Crewe

CW1 4QJ


Employer's website

https://www.mcht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Mid Cheshire Hospitals NHS Foundation Trust

Address

Leighton Hospital

Middlewich Road

Crewe

CW1 4QJ


Employer's website

https://www.mcht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Support Manager

Steven Bonell

steven.bonell@mcht.nhs.uk

01270278279

Details

Date posted

06 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year pa pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Full-time

Reference number

412-W&C-6961722

Job locations

Leighton Hospital

Middlewich Road

Crewe

CW1 4QJ


Supporting documents

Privacy notice

Mid Cheshire Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)