Job summary
The APA will support the PA and the admin team, take calls, schedule bone marrow appointments and many admin duties within the office.
Medical audio typing to be done to a high standard.
The APA will cover for the PA in any absences.
The APA will work alongside our clinical team assisting with tasks asked of them.
Main duties of the job
Provide a comprehensive secretarial/administrative service, which includes organising and making arrangements, typing letters, distribution of documents and reports, recording information and filing.
Be fully conversant with all required electronic systems for correspondence, including specialist computer systems associated with the management of patients and/or health information, Microsoft office and being able to obtain information using the Internet.
Provide information to patients/relatives and carers where appropriate, including agreed information on waiting lists, tests and referrals, according to agreed guidelines, and in the absence of the PA.
Maintain systems and processes to establish and maintain effective communication, and confidentiality of information.Act as a role model by demonstrating leadership and expertise, and by maintaining credibility within the Division, the wider health care community and external agencies, ensuring a positive image of the Trust is maintained.
Assist with the implementation of local induction programmes for new members of the team.
Support the Division in the effective use of resources, e.g. staff, budget, premises, equipment, supplies and materials.
Maintain systems and processes to promote monitor and maintain a healthy, safe and secure working environment, ensuring compliance with legal and regulatory requirements, maintaining accurate documentation and reporting any concerns.
About us
Act as a role model by demonstrating leadership and expertise, and by maintaining credibility within the Division, the wider health care community and external agencies, ensuring a positive image of the Trust is maintained.
Assist with the implementation of local induction programmes for new members of the team.
Support the Division in the effective use of resources, e.g. staff, budget, premises, equipment, supplies and materials.
Job description
Job responsibilities
The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to the dermatology team. The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with the teams and supervised by the PA to ensure that an efficient service is provided. The post holder will be capable of the full administrative function within the team including excellent audio typing skills. The post holder will be expected to support the PA and deputise in their absence to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the dermatology team.
Job description
Job responsibilities
The post holder will provide a comprehensive, quality, and confidential secretarial/administrative service to the dermatology team. The Assistant PA will be expected to organise their workload and co-ordinate their activities in conjunction with the teams and supervised by the PA to ensure that an efficient service is provided. The post holder will be capable of the full administrative function within the team including excellent audio typing skills. The post holder will be expected to support the PA and deputise in their absence to ensure continuity of services. It is essential that the post holder is able to exercise initiative suitable to the role and is fully supportive to other colleagues in the dermatology team.
Person Specification
Qualifications
Essential
- Computer skills, ECDL or equivalent, Microsoft Office
- Previous secretarial experience
Desirable
- Knowledge of Medical Terminology
- Knowledge of the validation of 18 week RTT pathways
Skills
Essential
- Effective customer service skills
- Demonstrate excellent verbal and written communication skills,
Desirable
- Understand and manage health records/waiting lists and PCS computer systems
Physical Requirements
Essential
- Good attendance record
- Ability to perform a wide range of duties according to the Job Description
Person Specification
Qualifications
Essential
- Computer skills, ECDL or equivalent, Microsoft Office
- Previous secretarial experience
Desirable
- Knowledge of Medical Terminology
- Knowledge of the validation of 18 week RTT pathways
Skills
Essential
- Effective customer service skills
- Demonstrate excellent verbal and written communication skills,
Desirable
- Understand and manage health records/waiting lists and PCS computer systems
Physical Requirements
Essential
- Good attendance record
- Ability to perform a wide range of duties according to the Job Description
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
