Alder Hey Children's NHS Foundation Trust

Support Secretary Sefton CAMHS

This job is now closed

Job summary

Band 3

Fixed term 37.5 Hours per week

We are looking to recruit an enthusiastic, suitably qualified Support Secretary to join our team.

The successful applicant will have established administration and IT skills and a flexible and positive attitude to their work, and display excellent time keeping.

The post-holder will work alongside Pathway Coordinator's and Support Secretaries to provide a comprehensive administrative and secretarial service to support Sefton CAMHS and our Specific work , as well as cross covering for other teams if required. The post holder will be required to use initiative and judgement to plan their own workload, ensuring that a high quality administrative service is available for clinical staff.

The candidate should be able to work to tight deadlines in a similar setting; they should also be suited to working in a very busy and demanding environment. This is a rewarding role for those who enjoy a challenge and can demonstrate excellent organisational and communication skills.

They must be able to demonstrate a positive attitude which encompasses our Trust Values of excellence, innovation, openness, respect and together.

If you are enthusiastic and confident with a friendly and outgoing manner,and a focus on providing the best possible service to patients we would like to hear from you.

**Please note this vacancy will close once sufficient applications have been received**

Main duties of the job

To provide a comprehensive clerical and secretarial support to Sefton CAMHS. The post holder will be expected to work with the minimum of supervision exercising independent judgment and using their own initiative. Confidentiality must be maintained at all times when dealing with patient/staff information. The post holder will be supervised by the Pathway Coordinator on a day-to-day basis.
To provide general administrative and secretarial support to the service
Support the day to day organisation of diaries by ensuring that appointments are scheduled in a timely manner using the Trust's Patient Administration System
Attending meetings as required taking and transcribing minutes within locally agreed timescales.
To accurately transcribe clinical correspondence including using digital dictation, audio typing and copy typing where appropriate
To deal effectively with all incoming and outgoing correspondence, including answering of phones.
The post holder will provide a confident and professional service to all patients and their parents/carers, whilst supporting them throughout their pathway of care.

About us

Alder Hey Children's NHS Foundation Trust is a provider of specialist health care to over 275,000 children and young people each year. In addition to the hospital site located in the West Derby area of Liverpool, Alder Hey has a presence in community outreach sites and, in collaboration with other providers, our clinicians help deliver care closer to patients' homes by holding local clinics at locations from Cumbria to Shropshire, in Wales and the Isle of Man. The Trust also provides inpatient care for children with complex mental health needs at our Alder Park building in the nearby borough of Sefton.

As black and minority ethnic (BME) employees are currently under-represented in this area, we particularly welcome applications from members of our BME communities. All appointments will be made on merit.

You can expect a warm welcome at Alder Hey Childrens NHS Foundation Trust, our staff are friendly and welcoming. We listen to each other and work together to embed our Trusts values and behaviours.

At Alder Hey we appreciate our staff and reward them with an outstanding benefits package including:

Great flexible working opportunities

Discounted gym membership

Lease car scheme and Home Electronics Scheme

Generous annual leave and pension scheme

Extensive staff health and well-being programmes

Date posted

15 August 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

411-COM-23-23241086-A

Job locations

Alder Hey - Sefton CAMHS Burlington House

Crosby Road North

Waterloo

L22 0PJ

Job description

Job responsibilities

Main Duties and Responsibilities:

To provide general administrative and secretarial support to the service
Support the day to day organisation of the clinicians diaries by ensuring that appointments are scheduled in a timely manner using the Trusts Patient Administration System (Meditech)
Attending weekly multi-disciplinary meetings (MDT) and other meetings as required taking and transcribing minutes within locally agreed timescales.
Manage prescription requests, confirming patient demographics are recorded correctly and details checked for authenticity, ensuring prescriptions are issued in a timely and effective manner.
To accurately transcribe clinical correspondence including using digital dictation, audio typing and copy typing.
To deal effectively with all incoming and outgoing correspondence

Job description

Job responsibilities

Main Duties and Responsibilities:

To provide general administrative and secretarial support to the service
Support the day to day organisation of the clinicians diaries by ensuring that appointments are scheduled in a timely manner using the Trusts Patient Administration System (Meditech)
Attending weekly multi-disciplinary meetings (MDT) and other meetings as required taking and transcribing minutes within locally agreed timescales.
Manage prescription requests, confirming patient demographics are recorded correctly and details checked for authenticity, ensuring prescriptions are issued in a timely and effective manner.
To accurately transcribe clinical correspondence including using digital dictation, audio typing and copy typing.
To deal effectively with all incoming and outgoing correspondence

Person Specification

Qualifications

Essential

Good standard of education - minimum of 3 GCSEs (or equivalent) at grade C or above including English Language
NVQ Level 3 in Business Administration or equivalent knowledge/experience (or working towards)
Word Processing RSA II or equivalent
Audio Typing skills 60wpm

Desirable

Audio Typing skills 60wpm

Experience

Essential

Experience of a secretarial/administrative role providing general provision of secretarial/administrative duties in a challenging and constantly changing environment.
Experience of maintaining and setting up databases.
Experience in planning and organising meetings and taking minutes.
Experience of providing secretarial/administrative support to a team

Desirable

Experience of working within an NHS environment.

Person Specification

Qualifications

Essential

Good standard of education - minimum of 3 GCSEs (or equivalent) at grade C or above including English Language
NVQ Level 3 in Business Administration or equivalent knowledge/experience (or working towards)
Word Processing RSA II or equivalent
Audio Typing skills 60wpm

Desirable

Audio Typing skills 60wpm

Experience

Essential

Experience of a secretarial/administrative role providing general provision of secretarial/administrative duties in a challenging and constantly changing environment.
Experience of maintaining and setting up databases.
Experience in planning and organising meetings and taking minutes.
Experience of providing secretarial/administrative support to a team

Desirable

Experience of working within an NHS environment.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

Alder Hey Children's NHS Foundation Trust

Address

Alder Hey - Sefton CAMHS Burlington House

Crosby Road North

Waterloo

L22 0PJ

Employer's website

https://alderhey.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Alder Hey Children's NHS Foundation Trust

Address

Alder Hey - Sefton CAMHS Burlington House

Crosby Road North

Waterloo

L22 0PJ

Employer's website

https://alderhey.nhs.uk/ (Opens in a new tab)