Supplies Assistant

Job description

Job responsibilities

JOB DESCRIPTION

POST: Theatre Supplies Assistant

BANDING: 2- Subject to AFC

ACCOUNTABLE TO: Business Manager surgery

JOB SUMMARY

The post holder will assist in maintaining the efficient supply of equipment and goods to the theatre department.

They will be responsible for ensuring adequate supplies to theatre using the computerised stock management system.

The post holder will contribute to the smooth running of the Theatre Supplies Team and provide support to the Management Team.

PRINCIPAL ACCOUNTABILITIES

MANAGERIAL/LEADERSHIP

Management of stock systems / databases to ensure adequate stock levels are maintained for Theatre.

Act as point of a contact for stock enquiries. Demonstrating robust communication skills and the ability to liaise with all multidisciplinary team members and other departments.

ORGANISATIONAL

Deal with all internal stock goods enquiries.

To liaise with Theatre management team and supplies team regarding products and lead times.

Perform regular stock checks and adjust par levels of stock in line with Theatres demand. Ensuring Omnicell database accurately reflects current stock quantities on hand.

Monitor consignment stock (new stock, re-calls and returns etc).

To assist as necessary with the order of equipment from suppliers.

Liaise with Theatre Supplies Co-ordinator and Procurement to ensure the efficient supply of medical goods.

Investigate enquiries regarding stock and report back promptly.

Report any problems with computerised stock system to the IT department.

Moving and handling of stock supplies

QUALITY

Make suggestions that will contribute towards unit Cost Improvement Programme.

Maintain stock inventory for Theatres.

Collect and collate purchasing information.

Arrange for returns of unwanted goods in accordance with clinical preference.

Attendance at stock meetings as required.

ADMINISTRATION & AUDIT

Completion of audits for quality and financial reporting.

Work closely with Management team in the development of new audits and initiatives to support the smooth running of Theatre.

GENERAL STATEMENTS *Mandatory and should be include in all JDs

CONFIDENTIALITY

All employees must adhere to policies and procedures relating to Information Governance, Confidentiality and Information Security.

RISK MANAGEMENT

The Trust is committed to approaching the control of risks in a strategic and organised manner.

The postholder must be aware of their individual responsibilities as detailed in the Trusts Risk Management, Health & Safety and Incident policies, and those under the Health and Safety at Work Act. This includes the reporting of any untoward incident, accident, potential or actual hazard identified.

SAFEGUARDING

All staff are required to be familiar with the arrangements for safeguarding children, young people and vulnerable adults and support the organisation in promoting the welfare of children, young people and vulnerable adults.

Staff working directly with children, young people and vulnerable adults will have a responsibility to ensure safeguarding and promoting their welfare forms an integral part of their duties.

Staff who come into contact with children, vulnerable adults, parents and carers in the course of their work and/or have access to records will have responsibilities to safeguard and promote the welfare of children, young people and vulnerable adults.

Staff who come into contact in the course of their duties, with parents, carers or other significant adults or children, young people and vulnerable adults should always be mindful of safeguarding and promotion of the welfare of these individuals.

INFECTION CONTROL

In accordance with the Health and Social Care Act 2008, it is the responsibility of every member of staff to participate in the prevention and control of infection within the capacity of their role. In order to maintain high standards of infection and prevention control all staff are expected to comply with the relevant Trust policies, procedures and guidelines and report any concerns to their manager or to the infection prevention team.

HEALTH AND WELLBEING

The Trust is a Health Promoting Hospital. The Trust expects that when you are presented with opportunities to improve the lifestyle of our patients you seek help from appropriately trained clinical staff to ensure patients are supported and assisted in making the necessary lifestyle changes. This is in accordance with best practice as described in the DoH white paper Choosing Health Making Healthy Choices Easier.

EQUAL OPPORTUNITIES

The Liverpool Heart & Chest Hospital NHS Foundation Trust is committed to achieving equal opportunities. All employees are expected to observe this policy in relation to the public and fellow employees.

All staff are expected to adhere to, and act in accordance with, the values & behaviours of the Trust.

This document is intended to be used as a guide to the general scope of duties involved in this post. It is not exhaustive and should not therefore be used as a rigid specification. It will be kept under review and amended as required in consultation with the postholder.

Created by:

P Routledge

Dated

Sept 2020

Person Specification

Qualifications

Essential

• Willingness to undertake inhouse competency assessment e.g., Skills for health.
• Demonstrate proficiency in numeracy and literacy skills at level 2.

Skills & Abilities

Essential

• Communicates clearly in a written and spoken word with all members of the Multi-Disciplinary Team.
• Be an effective team worker.
• Able to present factual information and refer questions to more senior members of staff where appropriate.
• Ability to understand the importance of confidentiality.
• Ability to prioritise and manage own workload.
• Ability to understand the importance of maintaining a clean and safe environment.
• Good IT skills including knowledge of excel and Microsoft word.
• Good attendance record.
• Able to perform a wide range of duties.

Values & Behaviours

Essential

• Excellent
• Compassionate
• Safe

Experience

Desirable

• Experience of working in a health care setting
• Experience of working with stock management systems e.g., Theatre Intelligent Storage Systems, e.g. oracle

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool Heart and Chest Hospital

Address

Liverpool Heart and Chest Hospital

Thomas Drive

Liverpool

Merseyside

L14 3PE

Employer's website

https://www.lhch.nhs.uk/ (Opens in a new tab)