Job summary
An exciting
opportunity has arisen for an enthusiastic and motivated individual to join
the Human Resources team at Liverpool Heart & Chest NHS
Foundation Trust. The role will be to provide support to the delivery of comprehensive administrative services to members of the HR team and Trust employees.
The role will
provide the opportunity to gain practical experience and skills whilst working
as a member of a busy HR team.
Please note that the successful candidate will become a member of our bank.
The position in the HR team has come about due to a member of the team being on long term sick leave, so we can't guarantee how long the position will be for.
The position will be for 22.5 hours (3 days) a week.
Main duties of the job
You must have excellent verbal and written communication
skills, including a professional telephone manner. Previous experience of
working in a busy administration role in a customer focused environment would
be an advantage. Excellent organisational skills, the ability to prioritise and
strong attention to detail are essential to this role.
About us
As the largest
single site specialist heart and chest hospital in the UK, we, at Liverpool
Heart and Chest Hospital, have a clear vision 'to
be the best cardiothoracic integrated healthcare organisation'.
We provide specialist
services in cardiothoracic surgery, cardiology, respiratory medicine both in
the hospital and out in the community.
We serve a
catchment area of 2.8 million people, spanning Merseyside, Cheshire, North
Wales and the Isle of Man, and increasingly we receive referrals from outside
these areas for highly specialised services such as aortics.
Our reputation for
strong performance is important in delivering the best
care for our patients and high quality clinical services. This is
underpinned by a culture of research and innovation, delivered in modern estate
and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a
tour of our site - https://bit.ly/36ylsoq
Job description
Job responsibilities
POST: HR
Assistant
BANDING: Band
2
ACCOUNTABLE TO: Recruitment Lead
JOB SUMMARY
Support and assist the HR team with
clerical and administrative duties.
PRINCIPAL ACCOUNTABILITIES
Welcome and greet all visitors to the department and act as first point of
contact to deal with all forms of enquiries/visitors (telephone/face to face,
correspondence) in a competent and courteous manner, maintaining a professional
image at all times.
General office duties, i.e. routine photocopying, post, taking and
distributing messages.
MANAGERIAL/LEADERSHIP
Build and maintain an awareness of HR priorities and issues to ensure
correct prioritisation of work, working collaboratively and flexibly with other
colleagues, ensuring absences are covered.
Follow the approved Standard Operating Procedures used in the Department. Comply with legislation, policies and
procedures and actively participate in audit processes.
Attend and participate in team meetings
ORGANISATIONAL
Establish and maintain comprehensive electronic management systems.
Type and issue standard correspondence as required by the role. Assist with any note taking, typing and administrative
requirements including monitoring of the generic email inboxes, dealing with
enquiries in a timely manner.
Assist with the organisation of meetings, recruitment events, induction,
assessments, promotion days etc. within the trust.
To update and maintain accurate system records by inputting data into a
variety of electronic systems as directed and produce standard reports as
required.
To assist with keeping information on Trust intranet and internet up to
date.
Ensure adequate stationery supplies and order and replenish as required
PROFESSIONAL
Deal with routine business matters ensuring confidentiality at all times.
QUALITY
To take personal responsibility for safeguarding and ensuring the
quality of information.
Put forward ideas to continuously develop
and improve the efficiency of departmental systems and processes.
The post holder will operate at all times to high standards of probity. The
post holder will work largely on own initiative, without direct supervision,
within clearly set boundaries. Will seek advice from senior members of staff as
required.
Job description
Job responsibilities
POST: HR
Assistant
BANDING: Band
2
ACCOUNTABLE TO: Recruitment Lead
JOB SUMMARY
Support and assist the HR team with
clerical and administrative duties.
PRINCIPAL ACCOUNTABILITIES
Welcome and greet all visitors to the department and act as first point of
contact to deal with all forms of enquiries/visitors (telephone/face to face,
correspondence) in a competent and courteous manner, maintaining a professional
image at all times.
General office duties, i.e. routine photocopying, post, taking and
distributing messages.
MANAGERIAL/LEADERSHIP
Build and maintain an awareness of HR priorities and issues to ensure
correct prioritisation of work, working collaboratively and flexibly with other
colleagues, ensuring absences are covered.
Follow the approved Standard Operating Procedures used in the Department. Comply with legislation, policies and
procedures and actively participate in audit processes.
Attend and participate in team meetings
ORGANISATIONAL
Establish and maintain comprehensive electronic management systems.
Type and issue standard correspondence as required by the role. Assist with any note taking, typing and administrative
requirements including monitoring of the generic email inboxes, dealing with
enquiries in a timely manner.
Assist with the organisation of meetings, recruitment events, induction,
assessments, promotion days etc. within the trust.
To update and maintain accurate system records by inputting data into a
variety of electronic systems as directed and produce standard reports as
required.
To assist with keeping information on Trust intranet and internet up to
date.
Ensure adequate stationery supplies and order and replenish as required
PROFESSIONAL
Deal with routine business matters ensuring confidentiality at all times.
QUALITY
To take personal responsibility for safeguarding and ensuring the
quality of information.
Put forward ideas to continuously develop
and improve the efficiency of departmental systems and processes.
The post holder will operate at all times to high standards of probity. The
post holder will work largely on own initiative, without direct supervision,
within clearly set boundaries. Will seek advice from senior members of staff as
required.
Person Specification
Qualifications
Essential
- English & Maths GCSE (A-C) or equivalent
Desirable
Skills & Abilities
Essential
- Proficient in MS Office
- Ability to handle sensitive personnel related communication and issues with discreteness and sound judgment
- Ability to work well with others as a team
- Ability to prioritise and time manage effectively
- Ability to handle pressure, stress and other difficult situations effectively
- Good verbal, written and active communication skills
- Strong Organisational skills and attention to detail and accuracy
Experience
Essential
- Experience of working within a corporate function
- Experience of providing general advice and guidance in accordance with published rules e.g. policies, procedures, or protocols
Desirable
- Familiar with education and HR processes, best practices and systems
Values & Behaviours
Essential
- Demonstrate self-belief, drive, ambition, a line of sight to patient outcomes whilst maintaining and promoting a can do approach.
Person Specification
Qualifications
Essential
- English & Maths GCSE (A-C) or equivalent
Desirable
Skills & Abilities
Essential
- Proficient in MS Office
- Ability to handle sensitive personnel related communication and issues with discreteness and sound judgment
- Ability to work well with others as a team
- Ability to prioritise and time manage effectively
- Ability to handle pressure, stress and other difficult situations effectively
- Good verbal, written and active communication skills
- Strong Organisational skills and attention to detail and accuracy
Experience
Essential
- Experience of working within a corporate function
- Experience of providing general advice and guidance in accordance with published rules e.g. policies, procedures, or protocols
Desirable
- Familiar with education and HR processes, best practices and systems
Values & Behaviours
Essential
- Demonstrate self-belief, drive, ambition, a line of sight to patient outcomes whilst maintaining and promoting a can do approach.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
