Job summary
Working within a small team, the Finance Assistant will assist with the day-to-day Income Team functions and undertake a range of tasks whist studying for the AAT
level 3 Apprenticeship qualification.
The role is a 22 month contract to achieve the level 3
qualification with the potential for a further 18 month contract to study for a
Level 4 AAT technician qualification.
The role includes
spending time in the Financial Management, Financial Services & Income & Costing teams.
Main duties of the job
This includes:
Assisting with the raising of sales invoices from debtor notifications submitted from various departments including Private Patients, Insurance companies and other NHS organisations.
To ensure that all queries on Private Patients and NCA billing are dealt with correctly and on a timely basis.
Maintain a good relationship with the Private Patients Manager and team to ensure prompt collection of the relevant information to ensure accurate and timeline invoicing for private patients
About us
As the largest
single site specialist heart and chest hospital in the UK, we, at Liverpool
Heart and Chest Hospital, have a clear vision 'to
be the best cardiothoracic integrated healthcare organisation'.
We provide specialist
services in cardiothoracic surgery, cardiology, respiratory medicine both in
the hospital and out in the community.
We serve a
catchment area of 2.8 million people, spanning Merseyside, Cheshire, North
Wales and the Isle of Man, and increasingly we receive referrals from outside
these areas for highly specialised services such as aortics.
Our reputation for
strong performance is important in delivering the best
care for our patients and high quality clinical services. This is
underpinned by a culture of research and innovation, delivered in modern estate
and our encouragement of flexible working in a variety of forms.
Please visit our website - https://www.lhch.nhs.uk/
Please follow this link for a
tour of our site - https://bit.ly/36ylsoq
Job description
Job responsibilities
PRINCIPAL
ACCOUNTABILITIES
ACCOUNTS
PAYABLE
- Ensuring all invoices are correctly posted in a timely basis to the General Ledger via Oracle.
- Resolving supplier queries as required via email and telephone.
- Manage all aspects of creditor payments for suppliers, including purchase order details agree with the invoice in respect of description and quantities received, invoice address is correct, prices on the invoices concur with the order, invoice calculations are correct, correct coding of purchase orders, matching invoices to orders, ensuring invoices are appropriately authorised by the relevant budget holder, and releasing the invoice for payment.
- Reviewing
systems and processes for effectiveness and where necessary training users
within the Trust;
- Liaise with NHS Shared Business
Services (NHS SBS) on a daily basis for invoice and payment queries.
- Assist with the quarterly
agreement of balances exercise for payables;
FINANCIAL
ACCOUNTING
- To support the Financial
Accounting team where demands of the service required.
- Calculate and prepare month end
adjustments for processing in ledgers in line with month end deadlines.
- Analyse complex financial information
through interrogation of the general ledger and other ledgers, downloading
such information into spreadsheets to assist with reconciliation.
TREASURY
- To update the daily cashbook of
the trust, ensuring it reconciles to the bank.
- To process manual payments.
- Analyse financial payments &
receipts to identify errors & discrepancies and investigate findings.
- Communicate with other
departments both clinical and non-clinical, asking the appropriate
questions to facilitate the accurate recording of banking transactions.
Management Accounts
Assist
to maintain spreadsheet of all budget virements actioned during the financial
year
Reconcile
payroll data to the relevant budget
Correct
payroll coding and input to the financial systems
Assist
with monthly accrual and prepayment journals and supporting working papers
Use
financial systems to identify all transactions against the accounts
Process
by journal any corrections between accounts having gained appropriate
authorisation
Run
daily reports during month to update reports
Income
- Assisting with the raising of sales invoices from debtor notifications submitted from various departments including Private Patients, Insurance companies and other NHS organisations.
- To ensure that all queries on Private Patients and
NCA billing are dealt with correctly and on a timely basis.
- Maintain
a good relationship with the Private Patients Manager and team to ensure prompt
collection of the relevant information to ensure accurate and timeline
invoicing for private patients
OTHER
- Assist in the audit of procedures and systems used
within the team, proposing and implementing changes to improve efficiency
and quality
Check
own work for accuracy and ensure any necessary adjustments are entered into the
relevant financial system.
Any
other duties appropriate to the post as required by the Financial Accountant
including provision of cover for other posts within the Finance team if
required.
PROFESSIONAL
Contribute
to the production and regular updating of written policies and procedures for
all aspects of work undertaken on a regular basis by the Financial Accounts
function.
Ensure
that data is held in compliance with the Trusts Information Governance
Framework.
Manage
own workload and time, organising and prioritising work in order of urgency and
relevance. The role requires long
periods of concentration which can be interrupted with urgent requests from colleagues,
clinicians and operational managers, which are dealt with efficiently and
effectively before continuing with previous tasks.
Network
with colleagues regionally and nationally.
QUALITY
Contribute
to in depth training for all members of the department and senior managers and
clinicians throughout the Trust as required on all aspects of Financial
Accounting
Keep
abreast of technical developments to ensure use of the most efficient and
effective tools and software available for recording, monitoring and reporting.
Active
involvement with Future Focussed Finance and commitment to Finance Skills
Development (FSD).
Commitment to finance training of non-finance staff
across the Trust.
Job description
Job responsibilities
PRINCIPAL
ACCOUNTABILITIES
ACCOUNTS
PAYABLE
- Ensuring all invoices are correctly posted in a timely basis to the General Ledger via Oracle.
- Resolving supplier queries as required via email and telephone.
- Manage all aspects of creditor payments for suppliers, including purchase order details agree with the invoice in respect of description and quantities received, invoice address is correct, prices on the invoices concur with the order, invoice calculations are correct, correct coding of purchase orders, matching invoices to orders, ensuring invoices are appropriately authorised by the relevant budget holder, and releasing the invoice for payment.
- Reviewing
systems and processes for effectiveness and where necessary training users
within the Trust;
- Liaise with NHS Shared Business
Services (NHS SBS) on a daily basis for invoice and payment queries.
- Assist with the quarterly
agreement of balances exercise for payables;
FINANCIAL
ACCOUNTING
- To support the Financial
Accounting team where demands of the service required.
- Calculate and prepare month end
adjustments for processing in ledgers in line with month end deadlines.
- Analyse complex financial information
through interrogation of the general ledger and other ledgers, downloading
such information into spreadsheets to assist with reconciliation.
TREASURY
- To update the daily cashbook of
the trust, ensuring it reconciles to the bank.
- To process manual payments.
- Analyse financial payments &
receipts to identify errors & discrepancies and investigate findings.
- Communicate with other
departments both clinical and non-clinical, asking the appropriate
questions to facilitate the accurate recording of banking transactions.
Management Accounts
Assist
to maintain spreadsheet of all budget virements actioned during the financial
year
Reconcile
payroll data to the relevant budget
Correct
payroll coding and input to the financial systems
Assist
with monthly accrual and prepayment journals and supporting working papers
Use
financial systems to identify all transactions against the accounts
Process
by journal any corrections between accounts having gained appropriate
authorisation
Run
daily reports during month to update reports
Income
- Assisting with the raising of sales invoices from debtor notifications submitted from various departments including Private Patients, Insurance companies and other NHS organisations.
- To ensure that all queries on Private Patients and
NCA billing are dealt with correctly and on a timely basis.
- Maintain
a good relationship with the Private Patients Manager and team to ensure prompt
collection of the relevant information to ensure accurate and timeline
invoicing for private patients
OTHER
- Assist in the audit of procedures and systems used
within the team, proposing and implementing changes to improve efficiency
and quality
Check
own work for accuracy and ensure any necessary adjustments are entered into the
relevant financial system.
Any
other duties appropriate to the post as required by the Financial Accountant
including provision of cover for other posts within the Finance team if
required.
PROFESSIONAL
Contribute
to the production and regular updating of written policies and procedures for
all aspects of work undertaken on a regular basis by the Financial Accounts
function.
Ensure
that data is held in compliance with the Trusts Information Governance
Framework.
Manage
own workload and time, organising and prioritising work in order of urgency and
relevance. The role requires long
periods of concentration which can be interrupted with urgent requests from colleagues,
clinicians and operational managers, which are dealt with efficiently and
effectively before continuing with previous tasks.
Network
with colleagues regionally and nationally.
QUALITY
Contribute
to in depth training for all members of the department and senior managers and
clinicians throughout the Trust as required on all aspects of Financial
Accounting
Keep
abreast of technical developments to ensure use of the most efficient and
effective tools and software available for recording, monitoring and reporting.
Active
involvement with Future Focussed Finance and commitment to Finance Skills
Development (FSD).
Commitment to finance training of non-finance staff
across the Trust.
Person Specification
Knowledge and skills
Essential
- Good communication skills, both written and verbal
- Good organisational and administrative skills
- Basic IT literacy
Desirable
- An understanding of bookkeeping/accounting principles and concepts
- Good analytical and problem-solving skills
- Customer service skills and experience
- Knowledge of practices in a healthcare setting
Qualifications
Essential
- 4 GCSEs grade A*-C or equivalent including English and Maths
Desirable
- Basic IT skills qualification eg. ECDL, ITQ
- Evidence of further training/education
Personal Qualities
Essential
- Reliable and punctual
- Good interpersonal skills
- Willingness to learn/apply learning in the workplace
- Commitment to pursuing a career in Finance
- Demonstrates the NHS Values
Desirable
- Ability to work effectively as part of a team
- Ability to act on own initiative and follow instructions
- Ability to prioritise
Person Specification
Knowledge and skills
Essential
- Good communication skills, both written and verbal
- Good organisational and administrative skills
- Basic IT literacy
Desirable
- An understanding of bookkeeping/accounting principles and concepts
- Good analytical and problem-solving skills
- Customer service skills and experience
- Knowledge of practices in a healthcare setting
Qualifications
Essential
- 4 GCSEs grade A*-C or equivalent including English and Maths
Desirable
- Basic IT skills qualification eg. ECDL, ITQ
- Evidence of further training/education
Personal Qualities
Essential
- Reliable and punctual
- Good interpersonal skills
- Willingness to learn/apply learning in the workplace
- Commitment to pursuing a career in Finance
- Demonstrates the NHS Values
Desirable
- Ability to work effectively as part of a team
- Ability to act on own initiative and follow instructions
- Ability to prioritise
